National Historical Publications and Records Commission Grant Program, 8551-8556 [E6-2303]
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Federal Register / Vol. 71, No. 33 / Friday, February 17, 2006 / Proposed Rules
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[FR Doc. 06–1529 Filed 2–16–06; 8:45 am]
BILLING CODE 4312–FN–M
NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION
36 CFR Part 1206
RIN 3095–AB45
National Historical Publications and
Records Commission Grant Program
National Archives and Records
Administration (NARA).
ACTION: Proposed rule.
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AGENCY:
SUMMARY: NARA proposes to revise the
regulations relating to the National
Historical Publications and Records
Commission (NHPRC) grant program to
reflect changes in the operation of the
NHPRC and to clarify provisions.
Beginning in FY 2005, the NHPRC
began publishing online grant
announcements (linked to Grants.gov).
This proposed rule will affect State and
local government agencies; United
States nonprofit organizations and
institutions, including institutions of
higher education; Federally
acknowledged and State-recognized
American Indian tribes or groups; and
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United States citizens applying for
NHPRC grants as individuals.
DATES: Comments are due by April 18,
2006.
ADDRESSES: NARA invites interested
persons to submit comments on this
proposed rule. Please include ‘‘Attn:
RIN 3095–AB45’’ and your name and
mailing address in your comments.
Comments may be submitted by any of
the following methods:
• E-mail: https://www.regulations.gov.
Follow the instructions for submitting
comments.
• Fax: Submit comments by facsimile
transmission to 301–837–0319.
• Mail: Send comments to
Regulations Comments Desk (NPOL),
Room 4100, Policy and
Communications Staff, National
Archives and Records Administration,
8601 Adelphi Road, College Park, MD
20740–6001.
• Hand Delivery or Courier: Deliver
comments to 8601 Adelphi Road,
College Park, MD.
FOR FURTHER INFORMATION CONTACT:
Nancy Allard at 301–837–1477 or fax
number 301–713–7270.
SUPPLEMENTARY INFORMATION: The
NHPRC grants program regulations were
last updated in 2002. This proposed rule
makes the following substantive
changes to those regulations:
• Clarifying and expanding the scope
of eligible publications projects to
include electronic editions;
• Clarifying the NHPRC’s partnership
with the States, including specific
provisions for grant awards to the states
to support statewide archival- and
records-related services and regrants;
and
• Changing application instructions
to reflect the Government’s e-grant
initiatives, particularly the use of Webbased grant opportunity announcements
and Grants.gov as a way to prepare and
submit applications.
We have also removed or revised
outdated provisions and other specific
details of the application process that
are covered in the grant announcements.
This proposed rule is a not significant
regulatory action for the purposes of
Executive Order 12866 and has not been
reviewed by the Office of Management
and Budget. As required by the
Regulatory Flexibility Act, I certify that
this rule will not have a significant
impact on a substantial number of small
entities. In fiscal year 2005 the NHPRC
made grants to only 88 organizations
and entities as defined in the Act, from
the 137 applications submitted. The
dollar value of all FY 2005 grants ranged
from $2,419 to $264,887.
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List of Subjects in 36 CFR Part 1206
Archives and records, Grants,
Publications.
For the reasons set forth in the
preamble, NARA proposes to revise part
1206 of title 36, Code of Federal
Regulations, to read as follows:
Part 1206—NATIONAL HISTORICAL
PUBLICATIONS AND RECORDS
COMMISSION
Subpart A—General
Sec.
1206.1 How are these Questions and
Answers formatted?
1206.2 What does this part cover?
1206.3 What terms have you defined?
1206.4 What is the purpose of the
Commission?
1206.5 Who serves on the Commission?
1206.6 How do you organize the grant
program?
1206.8 How do you operate the grant
program?
1206.10 How do you make grant
opportunities known?
1206.11 How may an applicant apply for an
NHPRC grant?
1206.12 What are my responsibilities once
I have received a grant?
Subpart B—Publications Grants
1206.20 What are the scope and purpose of
publications grants?
1206.22 What type of proposal is eligible
for a publications grant?
1206.24 What type of proposal is ineligible
for a publications grant?
Subpart C—Records Grants
1206.30 What is the scope and purpose of
records grants?
1206.32 What type of proposal is eligible
for a records grant?
1206.34 What type of proposal is ineligible
for a records grant?
Subpart D—State Records Program
1206.40 What is a State records program?
1206.41 What is a state historical records
advisory board and how is it constituted?
1206.42 What is a State Coordinator?
1206.43 What are the duties of the deputy
state coordinator?
1206.44 Who is eligible for subgrants?
1206.45 What rules govern subgrant
distribution, cost sharing, grant
administration, and reporting?
Subpart E—Applying for NHPRC Grants
1206.50 What types of funding and cost
sharing arrangements does the
Commission make?
1206.52 Does the Commission ever place
conditions on its grants?
1206.54 Who may apply for NHPRC grants?
1206.56 When are applications due?
1206.58 How do I apply for a grant?
1206.60 What must I provide as a formal
grant application?
1206.62 Who reviews and evaluates grant
proposals?
1206.64 What formal notification will I
receive, and will it contain other
information?
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Subpart F—Grant Administration
1206.70 Who is responsible for
administration of NHPRC grants?
1206.72 Where can I find the regulatory
requirements that apply to NHPRC
grants?
1206.74 Do I need prior written approval
for changes to the grant project?
1206.76 How do I obtain written approval
for changes in my grant project?
1206.80 What reports am I required to
make?
1206.82 What is the format and content of
the financial report?
1206.84 What is the format and content of
the narrative report?
1206.86 What additional materials must I
submit with the final narrative report?
1206.88 Does the NHPRC have any liability
under a grant?
1206.90 Must I acknowledge NHPRC grant
support?
Authority: 44 U.S.C. 2104(a); 44 U.S.C.
2501–2506.
Subpart A—General
§ 1206.1 How are these Questions and
Answers formatted?
As if you, the reader, were asking us,
the National Historical Publications and
Records Commission, these questions.
§ 1206.2
What does this part cover?
This part prescribes the procedures
and rules governing the operation of the
grant program of the National Historical
Publications and Records Commission.
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§ 1206.3
What terms have you defined?
(a) The terms Commission and
NHPRC mean members of the National
Historical Publications and Records
Commission acting as a body.
(b) The term NHPRC staff refers to the
Executive Director and the staff of the
Commission or the Executive Director of
the Commission.
(c) The term guidance refers to a nonbinding document published on the
NHPRC Web site to clarify or explain
Commission policy or to provide
procedural details.
(d) The term The Manual of Suggested
Practices refers to The Manual of
Suggested Practices for State Historical
Records Advisory Boards. It is a type of
guidance.
(e) The term grant opportunity
announcement refers to a document
published on the NHPRC Web site, on
the Grants.gov Web site, and in the
Federal Register that describes a type of
grant offered, eligibility requirements,
and application instructions.
(f) The term historical records means
documentary material having
permanent or enduring value, including
manuscripts, personal papers, official
records, maps, audiovisual materials,
and electronic files.
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(g) The term historical records
repository means organizations whose
mission is to acquire, preserve, and
promote the use of historical records.
They include archives, special
collections, museums, and historical
societies.
(h) The term State in §§ 1206.40
through 1206.42, means all 50 States of
the Union, plus the District of
Columbia, Puerto Rico, the U.S. Virgin
Islands, Guam, American Samoa, and
the Commonwealth of the Northern
Mariana Islands.
(i) The term cost sharing means the
financial contribution the applicant
pledges to the total cost of a project.
Cost sharing can include both direct and
indirect expenses, provided by the
applicant or by third-parties as in-kind
or cash contributions, and any income
earned directly by the project.
(j) The term direct costs means
expenses that are attributable directly to
the cost of a project, such as salaries,
project supplies, travel expenses,
equipment rented or purchased for the
project or services procured for the
project.
(k) The term indirect costs means
costs incurred for common or joint
objectives of an applicant’s organization
and therefore not attributable to a
specific project or activity. Typically,
indirect costs include items such as
overhead for facilities maintenance and
accounting services.
(l) The term board refers to a State
historical records advisory board.
(m) The term coordinator means the
coordinator of a State historical records
advisory board.
§ 1206.4 What is the purpose of the
Commission?
The National Historical Publications
and Records Commission, a statutory
body affiliated with the National
Archives and Records Administration,
supports a wide range of activities to
preserve, publish, and encourage the
use of primary documentary sources.
Through our grant programs, training
programs, and special projects, we offer
advice and assistance to state and local
government agencies, non-Federal
nonprofit organizations and institutions,
Federally-acknowledged or Staterecognized Native American tribes or
groups, and individuals committed to
the preservation, publication, or use of
United States documentary resources.
§ 1206.5
Who serves on the Commission?
Established by Congress in 1934, the
Commission is a 15-member body,
chaired by the Archivist of the United
States and comprised of representatives
of the three branches of the Federal
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Government and of professional
associations of archivists, historians,
documentary editors, and records
administrators.
§ 1206.6 How do you organize the grant
program?
We offer grants to support
publications projects (Subpart B), and
records projects (Subpart C). State grants
(Subpart D) are made to designated state
agencies for statewide archival services
and may include subgrants to
individuals and institutions. We also
support a variety of professional
development opportunities.
§ 1206.8 How do you operate the grant
program?
(a) The Executive Director manages
the program under Commission
guidance and the immediate
administrative direction of its
Chairman, the Archivist of the United
States.
(b) The Commission establishes grant
program priorities as reflected in its
Grant Opportunity Announcements and,
from time-to-time, issues non-binding,
clarifying guidance documents through
the NHPRC Web site.
(c) To assure fair treatment of every
application, all members of the
Commission and its staff follow conflictof-interest rules.
(d) The purpose and work plan of all
NHPRC-funded grant projects must be
in accord with current Commission
program guidance as reflected in the
Grant Opportunity Announcements.
(e) The Archivist of the United States
makes the final grant award upon the
recommendation of the Commission.
§ 1206.10 How do you make grant
opportunities known?
(a) The Commission annually
determines which grant opportunities it
will offer, and establishes eligibility,
application deadlines, and
programmatic requirements.
(b) The NHPRC staff prepares grant
opportunity announcements consisting
of all information necessary to apply for
each grant and publishes the
announcements on the NHPRC Web site
(https://www.archives.gov/nhprc) at least
four months before the final application
due date.
(c) The NHPRC staff also publishes
notice of each announcement in the
Federal Register and on https://
www.Grants.gov, a Federal government
Internet site widely available to the
public, at least four months before the
final application due date.
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§ 1206.11 How may an applicant apply for
an NHPRC grant?
Applicants may apply for a grant
using Grants.gov or by using other
electronic or paper forms and
documents, according to the
instructions in each announcement.
§ 1206.12 What are my responsibilities
once I have received a grant?
(a) Comply with all Federal
regulations related to grants
administration.
(b) Comply with NHPRC grant
announcements and other Commission
guidance.
(c) Meet performance requirements
defined in your grant application.
(d) Report on performance
requirements defined in your grant
application and other performance
measures specified in the grant award.
(e) Comply with conditions set by the
Commission according to § 1206.52.
Subpart B—Publications Grants
§ 1206.20 What are the scope and purpose
of publications grants?
Publications grants support projects
intended to make widely available those
documentary source materials important
to the study and understanding of
United States history. In order to receive
a publications grant, a project must
intend to publish historical records of
national value and interest.
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§ 1206.22 What type of proposal is eligible
for a publications grant?
(a) The Commission provides grants
for publishing papers of United States
leaders and historical records relating to
outstanding events, topics, themes, or
movements of national significance in
United States history. These projects
include the production of:
(1) Documentary editions that involve
collecting, compiling, transcribing,
editing, annotating, and publishing,
either selectively or comprehensively,
historical papers and records;
(2) Microfilm editions consisting of
organized collections of images of
original sources, usually without
transcription and annotations;
(3) Electronic editions consisting of
organized collections of images of
original editions. Electronic editions
may include transcriptions and/or
annotations and other data to facilitate
document discovery;
(4) Electronic editions of transcribed
and annotated documents, including
electronic republications of hard copy
editions; and
(5) Any combination of editions
specified in paragraphs (a)(1) through
(a)(4) of this section.
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(b) The Commission may also support
projects to develop methods, tools,
techniques, and practices to improve
and advance the documentary editing
profession in the United States, and to
support projects that apply information
technology to publishing projects.
(c) The Commission may also support
subvention grants to nonprofit presses
to help defray publication costs of
NHPRC-supported or endorsed editions.
(d) The Commission may also support
fellowships, institutes, and other
professional development opportunities
related to this program.
(e) Detailed programmatic
requirements established by the
Commission are found in the grant
opportunity announcements.
§ 1206.24 What type of proposal is
ineligible for a publications grant?
(a) We do not support:
(1) Historical research apart from
what is necessary for editing
documentary publications; or
(2) Documentary editing projects to
publish the papers of someone who has
been deceased for fewer than ten years.
(b) Other programmatic limitations
established by the Commission are
found in the grant opportunity
announcements.
Subpart C—Records Grants
(a) Records grants support projects
designed to preserve and facilitate use
of historical records of national, state, or
local significance for the purpose of
furthering an understanding and
appreciation of United States history
and assuring the rights of American
citizens to free and equal access to
government records.
(b) The Commission also supports
projects to develop methods, tools,
techniques, and practices to improve
and advance the archival profession in
the United States, and to support
continuing education of archivists,
records managers, and other keepers of
historical records.
§ 1206.32 What type of proposal is eligible
for a records grant?
(a) The Commission provides grants
to historical records repositories for
locating, preserving and encouraging
use of records held by state, local, and
other governmental units and private
archives and collections of papers
maintained in nonfederal, nonprofit
repositories and special collections
relating to the study of American
history.
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(b) The Commission provides support
to historical records repositories, other
institutions, and individuals for:
(1) Advancing the state of the art in
archival and records management and
in the long-term maintenance of, and
easy access to, authentic electronic
records;
(2) Promoting cooperative efforts
among institutions and organizations in
archival and records management;
(3) Improving the knowledge,
performance, and professional skills of
those who work with historical records;
and
(4) Continuing archival education,
including fellowships, institutes, and
symposia.
§ 1206.34 What type of proposal is
ineligible for a records grant?
In addition to other programmatic
limitations established by the
Commission as found in the grant
opportunity announcements, we do not
support proposals:
(a) For building projects;
(b) To purchase manuscripts or
historical records;
(c) For projects involving substantial
work with artifacts, library materials, or
works of art; or
(d) For exhibits or celebrations,
reenactments, and other observations of
historical events.
Subpart D—State Records Program
§ 1206.30 What is the scope and purpose
of records grants?
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§ 1206.40 What is a State records
program?
(a) Each State is eligible to receive
NHPRC grants to support the work of
the State Historical Records Advisory
Board (Board); to operate statewide
historical records services; and to make
subgrants to eligible organizations and
individuals within the state in support
of historical records activities.
(b) Boards review and comment on
applications for NHPRC records projects
grants submitted from their states,
according to The Manual of Suggested
Practices.
§ 1206.41 What is a state historical records
advisory board and how is it constituted?
(a) Responsibilities. The Board is the
central advisory body for historical
records coordination within the state
and for NHPRC state and local records
projects within the state. The Board
engages in planning; it develops,
revises, and submits to the Commission
a state plan including priorities for state
historical records projects following The
Manual of Suggested Practices. The
Board reviews all state and local records
projects within the state and makes
recommendations for state projects to
the Commission.
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(b) Appointments. Each state
participating in the NHPRC state
program must adopt an appointment
process and appoint a Board following
The Manual of Suggested Practices. The
appointment process and membership
must be reported at least annually to the
Commission. A majority of members
should have recognizable experience in
the administration of records,
manuscripts, or archives. The Board
should be as broadly representative as
possible of the public and private
archives, records offices, and research
institutions and organizations in the
state.
§ 1206.42
What is a State Coordinator?
(a) Duties. The state coordinator
(coordinator) is the officer responsible
for the NHPRC state program. He or she
reports the state Board appointment
process, membership and
recommendations to the NHPRC at least
on an annual basis and may serve as
chair of the Board and may perform
other duties following applicable state
statute or regulation and The Manual of
Suggested Practices.
(b) Appointment. The coordinator
should be the full-time professional
official in charge of the state archival
program or agency, unless otherwise
specified in state statute or regulation.
The coordinator serves ex officio, unless
otherwise specified in state statute or
regulation. The coordinator is not
deemed to be an official or employee of
the Federal Government and receives no
Federal compensation for such service.
(c) Replacement. In the event that the
coordinator position is vacant or the
coordinator is otherwise unable to serve,
a deputy coordinator, if one has been
designated, serves as acting coordinator
until another coordinator is appointed.
In the absence of a deputy coordinator,
the state board may select an acting
coordinator until another coordinator is
appointed, in order to conduct the
necessary business of the Board.
§ 1206.43 What are the duties of the
deputy state coordinator?
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The coordinator may designate a
deputy state coordinator to assist in
carrying out the duties and
responsibilities of the coordinator and
to serve as an acting coordinator at the
coordinator’s direction or upon the
coordinator’s resignation or inability to
serve.
§ 1206.44
Who is eligible for subgrants?
All organizations and individuals
located within a State that has an active
State Historical Records Board and
defined in § 1206.54 may be eligible as
determined by the Board.
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§ 1206.45 What rules govern subgrant
distribution, cost sharing, grant
administration, and reporting?
(a) The Commission will annually
establish guidance published in the
grant opportunity announcement for
State grants regarding:
(1) The distribution of regrant funds;
(2) Cost sharing and matching
requirements; and
(3) Reporting.
(b) Each participating state is
responsible for ensuring that the
subgrantees comply with Federal grant
administration and reporting
requirements.
(c) Each participating state must
annually prepare a report to the NHPRC
on its subgrant program, following the
requirements outlined in § 1206.80.
Subpart E—Applying for NHPRC
Grants
§ 1206.50 What types of funding and cost
sharing arrangements does the
Commission make?
(a) Types of grants.
(1) Matching grant. A matching grant
is a Federal grant awarded only after the
applicant raises its share of nonfederal
support for a project. We will only
match funds raised from nonfederal
sources, either monies provided by the
applicant’s own institution specifically
for the project or from a nonfederal
third-party source. The Commission
does not ordinarily make matching
grants.
(2) Outright grant. Outright grants are
those awards we make without any
matching requirement. However,
outright grants usually include a costsharing requirement.
(b) Cost sharing.
(1) Cost sharing consists of the
applicant’s contribution to the cost of
the project. The Commission ordinarily
expects the applicant to provide cost
sharing in an amount equal to the
amount of the Federal grant award.
Exceptions to the one-to-one cost
sharing requirement may be set by the
Commission in specific grant
opportunity announcements.
(2) Cost sharing may include cash or
in-kind contributions provided by the
applicant or by a non-Federal third
party.
(3) We prefer the applicant cover
indirect costs through cost sharing.
§ 1206.54
grants?
Who may apply for NHPRC
The Commission will consider
applications from State government
agencies in states where there is an
active Board, local government agencies,
United States nonprofit organizations
and institutions, including institutions
of higher education, Federallyacknowledged and State-recognized
American Indian tribes or groups, and
United States citizens applying as
individuals. Federal agencies are not
eligible to apply.
§ 1206.56
When are applications due?
(a) The Commission generally meets
twice a year, and we consider grant
proposals postmarked by the deadlines
set by the Commission and published in
each grant opportunity and through
Grants.gov. All proposals must be
postmarked or submitted by those
deadlines.
(b) Some State boards have
established pre-submission review
deadlines for records proposals; further
information is available from each state
coordinator.
§ 1206.58
How do I apply for a grant?
(a) Contact the NHPRC staff. We
encourage you to discuss your proposal
through correspondence, by phone, or
in person with NHPRC staff.
(b) Contact your State Historical
Records Advisory Board as appropriate.
We encourage you to discuss your
proposal with your State historical
records coordinator at all stages of your
proposal’s development and before you
submit the proposal.
(1) Contact is not necessary if:
(i) Your proposal is for national
publications or subvention projects;
(ii) You are an American Indian
applying as an individual or applying as
an American Indian tribe; or
(iii) Your project will largely take
place in more than one state, or your
project is primarily of national
significance.
(2) You will find the staff contacts and
a list of State historical records
coordinators on our Web site at https://
www.archives.gov/nhprc.
(3) The Commission encourages you
to submit electronic applications and
may at its discretion require electronic
applications. Application options are
included with each grant opportunity
announcement.
§ 1206.52 Does the Commission ever place
conditions on its grants?
§ 1206.60 What must I provide as a formal
grant application?
Yes, the Commission may place
certain conditions on its grants. We
describe applicable conditions in each
grant opportunity announcement.
The forms and other documents you
must submit are listed with each grant
opportunity announcement on the
NHPRC Web site. OMB Control Number
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3095–0013 has been assigned to this
information collection.
§ 1206.62 Who reviews and evaluates
grant proposals?
(a) State boards. State historical
records advisory boards may evaluate
your proposal according to Commission
grant opportunity announcements.
(b) Peer reviewers. The NHPRC staff
may ask external peer reviewers to
evaluate the proposal according to
Commission grant announcements.
(c) Other reviewers. The Commission
staff may require additional reviews.
(d) NHPRC staff. NHPRC staff
analyzes the reviewers’ comments, and
considers the appropriateness of the
project toward fulfilling Commission
goals, the proposal’s completeness and
conformity to application requirements.
The staff, through a questions letter or
e-mail to you, raises issues and concerns
and allows you the opportunity to
respond. The staff makes
recommendations to the Commission.
(e) The Commission. The Commission
deliberates on all eligible proposals and
recommends to the Archivist of the
United States what action to take on
each (fund, partially fund, endorse,
reject, resubmit). By statute the
Archivist chairs the Commission and
has final authority to make or deny a
grant.
§ 1206.64 What formal notification will I
receive, and will it contain other
information?
Subpart F—Grant Administration
§ 1206.70 Who is responsible for
administration of NHPRC grants?
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The grantee institution and the
institution-designated project director
share primary responsibility for the
administration of grants. In the case of
grants made to individuals, the project
director has sole responsibility for the
administration of the grant.
§ 1206.72 Where can I find the regulatory
requirements that apply to NHPRC grants?
(a) In addition to this part 1206,
NARA has issued other regulations that
apply to NHPRC grants in 36 CFR ch.
XII, subchapter A. NARA also applies
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§ 1206.74 Do I need prior written approval
for changes to the grant project?
You must obtain prior written
approval from the Commission for most
changes in the grant project and terms
of the grant. Detailed instructions are
found in How to Administer an NHPRC
Grant available at https://
www.archives.gov/NHPRC or from the
NHPRC staff.
§ 1206.76 How do I obtain written approval
for changes in my grant project?
(a) The formal grant award document
is sent to successful applicants from the
Archivist of the United States. The
document and attachments specify
terms of the grant. NHPRC staff notifies
project directors informally of awards
and any conditions soon after the
Commission recommends the grant to
the Archivist of the United States.
(b) The grant period begins and ends
on the dates specified in the award
document.
VerDate Aug<31>2005
the principles and standards in the
following Office of Management and
Budget (OMB) Circulars for NHPRC
grants:
(1) OMB Circular A–21, ‘‘Cost
Principles for Educational Institutions’’;
(2) OMB Circular A–87, ‘‘Cost
Principles for State, Local and Indian
Tribal Governments’’;
(3) OMB Circular A–122, ‘‘Cost
Principles for Nonprofit Organizations’’;
and
(4) OMB Circular A–133, ‘‘Audits of
States, Local Governments, and
Nonprofit Organizations.’’
(b) The OMB Circulars are available at
https://www.whitehouse.gov/omb/
circulars/.
(c) Additional policy guidance related
to Title VI of the Civil Rights Act of
1964, regarding persons with limited
English proficiency, is provided in
Commission guidance at https://
www.archives.gov/nhprc/ and from the
NHPRC staff.
(a) Requests for changes in the project
must be submitted in writing and signed
by grantee’s authorized representative.
The signed, written response of the
Commission’s Executive Director, or the
Executive Director’s designee, will
constitute approval for the change.
(b) Requests for extensions of the
grant period should be signed by the
grantee’s authorized representative and
submitted not more than two months
before the scheduled end of the grant
period. We will not allow extensions
unless a project is up-to-date in its
submission of financial and narrative
reports.
§ 1206.80
make?
What reports am I required to
(a) Grant recipients are generally
required to submit annual financial
status reports and semi-annual narrative
progress reports, as well as final
financial and narrative reports at the
conclusion of the grant period. The
grant award document will specify the
dates on which your reports are due. In
order to fulfill its oversight and
monitoring responsibilities, the NHPRC
or Commission may require additional
reports or information at any time
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8555
during the grant. OMB Control Number
3095–0013 has been assigned to this
information collection.
(b) Detailed reporting requirements
are found in How to Administer an
NHPRC Grant available at https://
www.archives.gov/NHPRC or from the
NHPRC staff.
§ 1206.82 What is the format and content
of the financial report?
Grant recipients must submit
financial reports on Standard Form 269,
if there is program income to report, or
Standard Form 269A (Short Form), and
have them signed by the grantee’s
authorized representative or by an
appropriate institutional fiscal officer. If
cost-sharing figures are less than 80
percent of the amount anticipated in the
project budget, you must explain the
reason for the difference.
§ 1206.84 What is the format and content
of the narrative report?
(a) Interim narrative reports should
state briefly the performance objectives
and activities for the entire grant and
then focus on those accomplished
during the reporting period. The report
should include a summary of project
activities; whether the project
proceeded on schedule; any revisions of
the work plan, staffing pattern, or
budget; any Web address created by the
project; and any other press releases
articles or presentations relating to the
grant project or its products. It should
include an analysis of the objectives met
during the reporting period and any
objectives for the period that were not
accomplished. For documentary editing
projects, it also must include
information about the publication of
volumes and the completion of finding
aids, as well as any work that is pending
with publishers.
(b) The final report must provide a
detailed assessment of the entire project,
following the format in paragraph (a) of
this section, including whether the
performance objectives and goals set in
the original proposal were realistic;
whether there were unpredicted results
or outcomes; whether the project
encountered unexpected problems and
how you faced them; and how you
could have improved the project. You
must discuss the project’s impact, if
any, on the grant-receiving institution
and others. You must indicate whether
all or part of the project activities will
be continued after the end of the grant,
whether any of these activities will be
supported by institutional funds or by
grant funds, and if the NHPRC grant was
instrumental in obtaining these funds.
(c) The project director must sign final
narrative reports.
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Federal Register / Vol. 71, No. 33 / Friday, February 17, 2006 / Proposed Rules
§ 1206.86 What additional materials must I
submit with the final narrative report?
You must submit the materials
determined by the Commission as found
in the NHPRC grant announcements or
specified in the grant award.
§ 1206.88 Does the NHPRC have any
liability under a grant?
No, the National Archives and
Records Administration (NARA) and the
Commission cannot assume any liability
for accidents, illnesses, or claims arising
out of any work undertaken with the
assistance of the grant.
§ 1206.90 Must I acknowledge NHPRC
grant support?
Yes, grantee institutions, grant project
directors, or grant staff personnel may
publish results of any work supported
by an NHPRC grant without review by
the Commission; however, publications
or other products resulting from the
project must acknowledge the assistance
of the NHPRC grant and all copies paid
for by grant funds must be distributed
at a reasonable cost.
Dated: February 10, 2006.
Allen Weinstein,
Archivist of the United States.
[FR Doc. E6–2303 Filed 2–16–06; 8:45 am]
BILLING CODE 7515–01–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
50 CFR Part 17
RIN 1018–AU12
Endangered and Threatened Wildlife
and Plants; Notice of Six-Month
Extension and Reopening of Comment
Period for the Proposed Delisting of
the Preble’s Meadow Jumping Mouse
(Zapus hudsonius preblei)
Fish and Wildlife Service,
Interior.
ACTION: Proposed Rule; reopening of
comment period.
cchase on PROD1PC60 with PROPOSALS
AGENCY:
SUMMARY: We, the U.S. Fish and
Wildlife Service (Service), extend for
not more than six months, the time to
make a decision on the proposal to
delist the Preble’s meadow jumping
mouse (Zapus hudsonius preblei) and
announce the reopening of the comment
period. Since the close of the public
comment period, we have received
additional information which may be
influential in our final decision. The
extension is sought pursuant to section
4(b)(6)(B)(i) of the ESA because a
recently completed and unpublished
study substantially disagrees with the
VerDate Aug<31>2005
18:38 Feb 16, 2006
Jkt 208001
determination contained in the
proposed rule that Preble’s is not a
distinct subspecies. Some of this new
information conflicts with information
given significant weight in the proposed
rule. In order to ensure the public has
full access to and an opportunity to
comment on all available information,
we are reopening the public comment
period for 60 days. The Service will
make a final decision based on the best
scientific and commercial information
available. Comments previously
submitted need not be resubmitted as
they have already been incorporated
into the public record and will be fully
considered in the final decision and
rule.
DATES: The public comment period is
reopened until April 18, 2006. Any
comments that are received after the
closing date may not be considered in
the final decision on the proposal.
ADDRESSES: Documents relative to this
proposed rule are available at https://
mountain-prairie.fws.gov/preble/. If you
wish to comment, you may submit your
comments and materials concerning the
proposal by one of several methods:
1. You may submit written comments
to Field Supervisor, Colorado Field
Office, Ecological Services, P.O. Box
25486, Denver Federal Center, Denver,
CO 80225.
2. You may hand deliver comments to
our Colorado Field Office at 134 Union
Blvd., Suite 670, Lake Plaza North,
Lakewood, CO 80228 or send via
facsimile (fax 303–236–0027).
3. You may send comments via
electronic mail (e-mail) to
FW6_PMJM@fws.gov. See the Public
Comments Solicited section below for
file format and other information about
electronic filing.
The complete file for the finding and
proposed rule is available for
inspection, by appointment, during
normal business hours, at the above
address.
FOR FURTHER INFORMATION CONTACT:
Susan Linner, Field Supervisor, at the
Colorado Field Office (see ADDRESSES
section) or telephone (303) 236–7400.
Persons who use a telecommunications
device for the deaf (TDD) may call the
Federal Information Relay Service
(FIRS) at 1–800–877–8339, 24 hours a
day, 7 days a week.
SUPPLEMENTARY INFORMATION:
Public Comments Solicited
We intend that any final action
resulting from the proposed rule will be
as accurate and as effective as possible.
Therefore, we solicit comments or
suggestions from the public, concerned
governmental agencies, the scientific
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Fmt 4702
Sfmt 4702
community, industry, or any other
interested party concerning the
proposed rule in light of the additional
information. Generally, we seek
information, data, and comments
concerning:
(1) The taxonomic status of Z. h.
preblei, Z. h. campestris, Z. h.
intermedius, and other Z. hudsonius
subspecies with a particular focus on
Ramey et al. (2003, 2004a, 2004b, 2005),
King et al. (2006) and associated peer
reviews;
(2) The taxonomy, biology, ecology,
distribution, status, and factors affecting
Z. h. preblei, Z. h. campestris, Z. h.
intermedius, and other Z. hudsonius
subspecies;
(3) Data from any systematic surveys
for Z. h. preblei, Z. h. campestris, Z. h.
intermedius, and other Z. hudsonius
subspecies, as well as any studies that
may show population size or trends;
(4) Quantitative information regarding
the life history, ecology, and habitat use
of Z. h. preblei, Z. h. campestris, Z. h.
intermedius, and other Z. hudsonius
subspecies, as well as information
regarding the applicability of
information relevant to other
subspecies;
(5) Information on the threats faced by
the Z. h. preblei, Z. h. campestris, Z. h.
intermedius, and other Z. hudsonius
subspecies (or any potential DPS
thereof) in relation to the five listing
factors (as defined in section 4(a)(1) of
the Endangered Species Act (ESA), as
amended [16 U.S.C. 1531 et seq.]);
(6) Information regarding the effects of
current land management on population
distribution and abundance of Z. h.
preblei, Z. h. campestris, Z. h.
intermedius, and other Z. hudsonius
subspecies; and
(7) Information regarding the
possibility of contact and interaction
within or between Z. h. preblei, Z. h.
campestris, and adjacent subspecies of
meadow jumping mouse (i.e., Zapus
hudsonius intermedius and Z. h.
pallidus) or other information relevant
to a Distinct Population Segment
analysis.
You may submit comments as
indicated under ADDRESSES. If you wish
to submit comments by e-mail, please
avoid the use of special characters and
any form of encryption. Please also
include your name and return address
in your e-mail message.
Our practice is to make comments,
including names and home addresses of
respondents, available for public review
during regular business hours. Due to
the high level of interest in this
rulemaking process, we also may post
comments on our website. Individual
respondents may request that we
E:\FR\FM\17FEP1.SGM
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]]>Agencies
[Federal Register Volume 71, Number 33 (Friday, February 17, 2006)]
[Proposed Rules]
[Pages 8551-8556]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-2303]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
36 CFR Part 1206
RIN 3095-AB45
National Historical Publications and Records Commission Grant
Program
AGENCY: National Archives and Records Administration (NARA).
ACTION: Proposed rule.
-----------------------------------------------------------------------
SUMMARY: NARA proposes to revise the regulations relating to the
National Historical Publications and Records Commission (NHPRC) grant
program to reflect changes in the operation of the NHPRC and to clarify
provisions. Beginning in FY 2005, the NHPRC began publishing online
grant announcements (linked to Grants.gov). This proposed rule will
affect State and local government agencies; United States nonprofit
organizations and institutions, including institutions of higher
education; Federally acknowledged and State-recognized American Indian
tribes or groups; and United States citizens applying for NHPRC grants
as individuals.
DATES: Comments are due by April 18, 2006.
ADDRESSES: NARA invites interested persons to submit comments on this
proposed rule. Please include ``Attn: RIN 3095-AB45'' and your name and
mailing address in your comments. Comments may be submitted by any of
the following methods:
E-mail: https://www.regulations.gov. Follow the
instructions for submitting comments.
Fax: Submit comments by facsimile transmission to 301-837-
0319.
Mail: Send comments to Regulations Comments Desk (NPOL),
Room 4100, Policy and Communications Staff, National Archives and
Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Hand Delivery or Courier: Deliver comments to 8601 Adelphi
Road, College Park, MD.
FOR FURTHER INFORMATION CONTACT: Nancy Allard at 301-837-1477 or fax
number 301-713-7270.
SUPPLEMENTARY INFORMATION: The NHPRC grants program regulations were
last updated in 2002. This proposed rule makes the following
substantive changes to those regulations:
Clarifying and expanding the scope of eligible
publications projects to include electronic editions;
Clarifying the NHPRC's partnership with the States,
including specific provisions for grant awards to the states to support
statewide archival- and records-related services and regrants; and
Changing application instructions to reflect the
Government's e-grant initiatives, particularly the use of Web-based
grant opportunity announcements and Grants.gov as a way to prepare and
submit applications.
We have also removed or revised outdated provisions and other
specific details of the application process that are covered in the
grant announcements.
This proposed rule is a not significant regulatory action for the
purposes of Executive Order 12866 and has not been reviewed by the
Office of Management and Budget. As required by the Regulatory
Flexibility Act, I certify that this rule will not have a significant
impact on a substantial number of small entities. In fiscal year 2005
the NHPRC made grants to only 88 organizations and entities as defined
in the Act, from the 137 applications submitted. The dollar value of
all FY 2005 grants ranged from $2,419 to $264,887.
List of Subjects in 36 CFR Part 1206
Archives and records, Grants, Publications.
For the reasons set forth in the preamble, NARA proposes to revise
part 1206 of title 36, Code of Federal Regulations, to read as follows:
Part 1206--NATIONAL HISTORICAL PUBLICATIONS AND RECORDS COMMISSION
Subpart A--General
Sec.
1206.1 How are these Questions and Answers formatted?
1206.2 What does this part cover?
1206.3 What terms have you defined?
1206.4 What is the purpose of the Commission?
1206.5 Who serves on the Commission?
1206.6 How do you organize the grant program?
1206.8 How do you operate the grant program?
1206.10 How do you make grant opportunities known?
1206.11 How may an applicant apply for an NHPRC grant?
1206.12 What are my responsibilities once I have received a grant?
Subpart B--Publications Grants
1206.20 What are the scope and purpose of publications grants?
1206.22 What type of proposal is eligible for a publications grant?
1206.24 What type of proposal is ineligible for a publications
grant?
Subpart C--Records Grants
1206.30 What is the scope and purpose of records grants?
1206.32 What type of proposal is eligible for a records grant?
1206.34 What type of proposal is ineligible for a records grant?
Subpart D--State Records Program
1206.40 What is a State records program?
1206.41 What is a state historical records advisory board and how is
it constituted?
1206.42 What is a State Coordinator?
1206.43 What are the duties of the deputy state coordinator?
1206.44 Who is eligible for subgrants?
1206.45 What rules govern subgrant distribution, cost sharing, grant
administration, and reporting?
Subpart E--Applying for NHPRC Grants
1206.50 What types of funding and cost sharing arrangements does the
Commission make?
1206.52 Does the Commission ever place conditions on its grants?
1206.54 Who may apply for NHPRC grants?
1206.56 When are applications due?
1206.58 How do I apply for a grant?
1206.60 What must I provide as a formal grant application?
1206.62 Who reviews and evaluates grant proposals?
1206.64 What formal notification will I receive, and will it contain
other information?
[[Page 8552]]
Subpart F--Grant Administration
1206.70 Who is responsible for administration of NHPRC grants?
1206.72 Where can I find the regulatory requirements that apply to
NHPRC grants?
1206.74 Do I need prior written approval for changes to the grant
project?
1206.76 How do I obtain written approval for changes in my grant
project?
1206.80 What reports am I required to make?
1206.82 What is the format and content of the financial report?
1206.84 What is the format and content of the narrative report?
1206.86 What additional materials must I submit with the final
narrative report?
1206.88 Does the NHPRC have any liability under a grant?
1206.90 Must I acknowledge NHPRC grant support?
Authority: 44 U.S.C. 2104(a); 44 U.S.C. 2501-2506.
Subpart A--General
Sec. 1206.1 How are these Questions and Answers formatted?
As if you, the reader, were asking us, the National Historical
Publications and Records Commission, these questions.
Sec. 1206.2 What does this part cover?
This part prescribes the procedures and rules governing the
operation of the grant program of the National Historical Publications
and Records Commission.
Sec. 1206.3 What terms have you defined?
(a) The terms Commission and NHPRC mean members of the National
Historical Publications and Records Commission acting as a body.
(b) The term NHPRC staff refers to the Executive Director and the
staff of the Commission or the Executive Director of the Commission.
(c) The term guidance refers to a non-binding document published on
the NHPRC Web site to clarify or explain Commission policy or to
provide procedural details.
(d) The term The Manual of Suggested Practices refers to The Manual
of Suggested Practices for State Historical Records Advisory Boards. It
is a type of guidance.
(e) The term grant opportunity announcement refers to a document
published on the NHPRC Web site, on the Grants.gov Web site, and in the
Federal Register that describes a type of grant offered, eligibility
requirements, and application instructions.
(f) The term historical records means documentary material having
permanent or enduring value, including manuscripts, personal papers,
official records, maps, audiovisual materials, and electronic files.
(g) The term historical records repository means organizations
whose mission is to acquire, preserve, and promote the use of
historical records. They include archives, special collections,
museums, and historical societies.
(h) The term State in Sec. Sec. 1206.40 through 1206.42, means all
50 States of the Union, plus the District of Columbia, Puerto Rico, the
U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the
Northern Mariana Islands.
(i) The term cost sharing means the financial contribution the
applicant pledges to the total cost of a project. Cost sharing can
include both direct and indirect expenses, provided by the applicant or
by third-parties as in-kind or cash contributions, and any income
earned directly by the project.
(j) The term direct costs means expenses that are attributable
directly to the cost of a project, such as salaries, project supplies,
travel expenses, equipment rented or purchased for the project or
services procured for the project.
(k) The term indirect costs means costs incurred for common or
joint objectives of an applicant's organization and therefore not
attributable to a specific project or activity. Typically, indirect
costs include items such as overhead for facilities maintenance and
accounting services.
(l) The term board refers to a State historical records advisory
board.
(m) The term coordinator means the coordinator of a State
historical records advisory board.
Sec. 1206.4 What is the purpose of the Commission?
The National Historical Publications and Records Commission, a
statutory body affiliated with the National Archives and Records
Administration, supports a wide range of activities to preserve,
publish, and encourage the use of primary documentary sources. Through
our grant programs, training programs, and special projects, we offer
advice and assistance to state and local government agencies, non-
Federal nonprofit organizations and institutions, Federally-
acknowledged or State-recognized Native American tribes or groups, and
individuals committed to the preservation, publication, or use of
United States documentary resources.
Sec. 1206.5 Who serves on the Commission?
Established by Congress in 1934, the Commission is a 15-member
body, chaired by the Archivist of the United States and comprised of
representatives of the three branches of the Federal Government and of
professional associations of archivists, historians, documentary
editors, and records administrators.
Sec. 1206.6 How do you organize the grant program?
We offer grants to support publications projects (Subpart B), and
records projects (Subpart C). State grants (Subpart D) are made to
designated state agencies for statewide archival services and may
include subgrants to individuals and institutions. We also support a
variety of professional development opportunities.
Sec. 1206.8 How do you operate the grant program?
(a) The Executive Director manages the program under Commission
guidance and the immediate administrative direction of its Chairman,
the Archivist of the United States.
(b) The Commission establishes grant program priorities as
reflected in its Grant Opportunity Announcements and, from time-to-
time, issues non-binding, clarifying guidance documents through the
NHPRC Web site.
(c) To assure fair treatment of every application, all members of
the Commission and its staff follow conflict-of-interest rules.
(d) The purpose and work plan of all NHPRC-funded grant projects
must be in accord with current Commission program guidance as reflected
in the Grant Opportunity Announcements.
(e) The Archivist of the United States makes the final grant award
upon the recommendation of the Commission.
Sec. 1206.10 How do you make grant opportunities known?
(a) The Commission annually determines which grant opportunities it
will offer, and establishes eligibility, application deadlines, and
programmatic requirements.
(b) The NHPRC staff prepares grant opportunity announcements
consisting of all information necessary to apply for each grant and
publishes the announcements on the NHPRC Web site (https://
www.archives.gov/nhprc) at least four months before the final
application due date.
(c) The NHPRC staff also publishes notice of each announcement in
the Federal Register and on https://www.Grants.gov, a Federal government
Internet site widely available to the public, at least four months
before the final application due date.
[[Page 8553]]
Sec. 1206.11 How may an applicant apply for an NHPRC grant?
Applicants may apply for a grant using Grants.gov or by using other
electronic or paper forms and documents, according to the instructions
in each announcement.
Sec. 1206.12 What are my responsibilities once I have received a
grant?
(a) Comply with all Federal regulations related to grants
administration.
(b) Comply with NHPRC grant announcements and other Commission
guidance.
(c) Meet performance requirements defined in your grant
application.
(d) Report on performance requirements defined in your grant
application and other performance measures specified in the grant
award.
(e) Comply with conditions set by the Commission according to Sec.
1206.52.
Subpart B--Publications Grants
Sec. 1206.20 What are the scope and purpose of publications grants?
Publications grants support projects intended to make widely
available those documentary source materials important to the study and
understanding of United States history. In order to receive a
publications grant, a project must intend to publish historical records
of national value and interest.
Sec. 1206.22 What type of proposal is eligible for a publications
grant?
(a) The Commission provides grants for publishing papers of United
States leaders and historical records relating to outstanding events,
topics, themes, or movements of national significance in United States
history. These projects include the production of:
(1) Documentary editions that involve collecting, compiling,
transcribing, editing, annotating, and publishing, either selectively
or comprehensively, historical papers and records;
(2) Microfilm editions consisting of organized collections of
images of original sources, usually without transcription and
annotations;
(3) Electronic editions consisting of organized collections of
images of original editions. Electronic editions may include
transcriptions and/or annotations and other data to facilitate document
discovery;
(4) Electronic editions of transcribed and annotated documents,
including electronic republications of hard copy editions; and
(5) Any combination of editions specified in paragraphs (a)(1)
through (a)(4) of this section.
(b) The Commission may also support projects to develop methods,
tools, techniques, and practices to improve and advance the documentary
editing profession in the United States, and to support projects that
apply information technology to publishing projects.
(c) The Commission may also support subvention grants to nonprofit
presses to help defray publication costs of NHPRC-supported or endorsed
editions.
(d) The Commission may also support fellowships, institutes, and
other professional development opportunities related to this program.
(e) Detailed programmatic requirements established by the
Commission are found in the grant opportunity announcements.
Sec. 1206.24 What type of proposal is ineligible for a publications
grant?
(a) We do not support:
(1) Historical research apart from what is necessary for editing
documentary publications; or
(2) Documentary editing projects to publish the papers of someone
who has been deceased for fewer than ten years.
(b) Other programmatic limitations established by the Commission
are found in the grant opportunity announcements.
Subpart C--Records Grants
Sec. 1206.30 What is the scope and purpose of records grants?
(a) Records grants support projects designed to preserve and
facilitate use of historical records of national, state, or local
significance for the purpose of furthering an understanding and
appreciation of United States history and assuring the rights of
American citizens to free and equal access to government records.
(b) The Commission also supports projects to develop methods,
tools, techniques, and practices to improve and advance the archival
profession in the United States, and to support continuing education of
archivists, records managers, and other keepers of historical records.
Sec. 1206.32 What type of proposal is eligible for a records grant?
(a) The Commission provides grants to historical records
repositories for locating, preserving and encouraging use of records
held by state, local, and other governmental units and private archives
and collections of papers maintained in nonfederal, nonprofit
repositories and special collections relating to the study of American
history.
(b) The Commission provides support to historical records
repositories, other institutions, and individuals for:
(1) Advancing the state of the art in archival and records
management and in the long-term maintenance of, and easy access to,
authentic electronic records;
(2) Promoting cooperative efforts among institutions and
organizations in archival and records management;
(3) Improving the knowledge, performance, and professional skills
of those who work with historical records; and
(4) Continuing archival education, including fellowships,
institutes, and symposia.
Sec. 1206.34 What type of proposal is ineligible for a records grant?
In addition to other programmatic limitations established by the
Commission as found in the grant opportunity announcements, we do not
support proposals:
(a) For building projects;
(b) To purchase manuscripts or historical records;
(c) For projects involving substantial work with artifacts, library
materials, or works of art; or
(d) For exhibits or celebrations, reenactments, and other
observations of historical events.
Subpart D--State Records Program
Sec. 1206.40 What is a State records program?
(a) Each State is eligible to receive NHPRC grants to support the
work of the State Historical Records Advisory Board (Board); to operate
statewide historical records services; and to make subgrants to
eligible organizations and individuals within the state in support of
historical records activities.
(b) Boards review and comment on applications for NHPRC records
projects grants submitted from their states, according to The Manual of
Suggested Practices.
Sec. 1206.41 What is a state historical records advisory board and
how is it constituted?
(a) Responsibilities. The Board is the central advisory body for
historical records coordination within the state and for NHPRC state
and local records projects within the state. The Board engages in
planning; it develops, revises, and submits to the Commission a state
plan including priorities for state historical records projects
following The Manual of Suggested Practices. The Board reviews all
state and local records projects within the state and makes
recommendations for state projects to the Commission.
[[Page 8554]]
(b) Appointments. Each state participating in the NHPRC state
program must adopt an appointment process and appoint a Board following
The Manual of Suggested Practices. The appointment process and
membership must be reported at least annually to the Commission. A
majority of members should have recognizable experience in the
administration of records, manuscripts, or archives. The Board should
be as broadly representative as possible of the public and private
archives, records offices, and research institutions and organizations
in the state.
Sec. 1206.42 What is a State Coordinator?
(a) Duties. The state coordinator (coordinator) is the officer
responsible for the NHPRC state program. He or she reports the state
Board appointment process, membership and recommendations to the NHPRC
at least on an annual basis and may serve as chair of the Board and may
perform other duties following applicable state statute or regulation
and The Manual of Suggested Practices.
(b) Appointment. The coordinator should be the full-time
professional official in charge of the state archival program or
agency, unless otherwise specified in state statute or regulation. The
coordinator serves ex officio, unless otherwise specified in state
statute or regulation. The coordinator is not deemed to be an official
or employee of the Federal Government and receives no Federal
compensation for such service.
(c) Replacement. In the event that the coordinator position is
vacant or the coordinator is otherwise unable to serve, a deputy
coordinator, if one has been designated, serves as acting coordinator
until another coordinator is appointed. In the absence of a deputy
coordinator, the state board may select an acting coordinator until
another coordinator is appointed, in order to conduct the necessary
business of the Board.
Sec. 1206.43 What are the duties of the deputy state coordinator?
The coordinator may designate a deputy state coordinator to assist
in carrying out the duties and responsibilities of the coordinator and
to serve as an acting coordinator at the coordinator's direction or
upon the coordinator's resignation or inability to serve.
Sec. 1206.44 Who is eligible for subgrants?
All organizations and individuals located within a State that has
an active State Historical Records Board and defined in Sec. 1206.54
may be eligible as determined by the Board.
Sec. 1206.45 What rules govern subgrant distribution, cost sharing,
grant administration, and reporting?
(a) The Commission will annually establish guidance published in
the grant opportunity announcement for State grants regarding:
(1) The distribution of regrant funds;
(2) Cost sharing and matching requirements; and
(3) Reporting.
(b) Each participating state is responsible for ensuring that the
subgrantees comply with Federal grant administration and reporting
requirements.
(c) Each participating state must annually prepare a report to the
NHPRC on its subgrant program, following the requirements outlined in
Sec. 1206.80.
Subpart E--Applying for NHPRC Grants
Sec. 1206.50 What types of funding and cost sharing arrangements does
the Commission make?
(a) Types of grants.
(1) Matching grant. A matching grant is a Federal grant awarded
only after the applicant raises its share of nonfederal support for a
project. We will only match funds raised from nonfederal sources,
either monies provided by the applicant's own institution specifically
for the project or from a nonfederal third-party source. The Commission
does not ordinarily make matching grants.
(2) Outright grant. Outright grants are those awards we make
without any matching requirement. However, outright grants usually
include a cost-sharing requirement.
(b) Cost sharing.
(1) Cost sharing consists of the applicant's contribution to the
cost of the project. The Commission ordinarily expects the applicant to
provide cost sharing in an amount equal to the amount of the Federal
grant award. Exceptions to the one-to-one cost sharing requirement may
be set by the Commission in specific grant opportunity announcements.
(2) Cost sharing may include cash or in-kind contributions provided
by the applicant or by a non-Federal third party.
(3) We prefer the applicant cover indirect costs through cost
sharing.
Sec. 1206.52 Does the Commission ever place conditions on its grants?
Yes, the Commission may place certain conditions on its grants. We
describe applicable conditions in each grant opportunity announcement.
Sec. 1206.54 Who may apply for NHPRC grants?
The Commission will consider applications from State government
agencies in states where there is an active Board, local government
agencies, United States nonprofit organizations and institutions,
including institutions of higher education, Federally-acknowledged and
State-recognized American Indian tribes or groups, and United States
citizens applying as individuals. Federal agencies are not eligible to
apply.
Sec. 1206.56 When are applications due?
(a) The Commission generally meets twice a year, and we consider
grant proposals postmarked by the deadlines set by the Commission and
published in each grant opportunity and through Grants.gov. All
proposals must be postmarked or submitted by those deadlines.
(b) Some State boards have established pre-submission review
deadlines for records proposals; further information is available from
each state coordinator.
Sec. 1206.58 How do I apply for a grant?
(a) Contact the NHPRC staff. We encourage you to discuss your
proposal through correspondence, by phone, or in person with NHPRC
staff.
(b) Contact your State Historical Records Advisory Board as
appropriate. We encourage you to discuss your proposal with your State
historical records coordinator at all stages of your proposal's
development and before you submit the proposal.
(1) Contact is not necessary if:
(i) Your proposal is for national publications or subvention
projects;
(ii) You are an American Indian applying as an individual or
applying as an American Indian tribe; or
(iii) Your project will largely take place in more than one state,
or your project is primarily of national significance.
(2) You will find the staff contacts and a list of State historical
records coordinators on our Web site at https://www.archives.gov/nhprc.
(3) The Commission encourages you to submit electronic applications
and may at its discretion require electronic applications. Application
options are included with each grant opportunity announcement.
Sec. 1206.60 What must I provide as a formal grant application?
The forms and other documents you must submit are listed with each
grant opportunity announcement on the NHPRC Web site. OMB Control
Number
[[Page 8555]]
3095-0013 has been assigned to this information collection.
Sec. 1206.62 Who reviews and evaluates grant proposals?
(a) State boards. State historical records advisory boards may
evaluate your proposal according to Commission grant opportunity
announcements.
(b) Peer reviewers. The NHPRC staff may ask external peer reviewers
to evaluate the proposal according to Commission grant announcements.
(c) Other reviewers. The Commission staff may require additional
reviews.
(d) NHPRC staff. NHPRC staff analyzes the reviewers' comments, and
considers the appropriateness of the project toward fulfilling
Commission goals, the proposal's completeness and conformity to
application requirements. The staff, through a questions letter or e-
mail to you, raises issues and concerns and allows you the opportunity
to respond. The staff makes recommendations to the Commission.
(e) The Commission. The Commission deliberates on all eligible
proposals and recommends to the Archivist of the United States what
action to take on each (fund, partially fund, endorse, reject,
resubmit). By statute the Archivist chairs the Commission and has final
authority to make or deny a grant.
Sec. 1206.64 What formal notification will I receive, and will it
contain other information?
(a) The formal grant award document is sent to successful
applicants from the Archivist of the United States. The document and
attachments specify terms of the grant. NHPRC staff notifies project
directors informally of awards and any conditions soon after the
Commission recommends the grant to the Archivist of the United States.
(b) The grant period begins and ends on the dates specified in the
award document.
Subpart F--Grant Administration
Sec. 1206.70 Who is responsible for administration of NHPRC grants?
The grantee institution and the institution-designated project
director share primary responsibility for the administration of grants.
In the case of grants made to individuals, the project director has
sole responsibility for the administration of the grant.
Sec. 1206.72 Where can I find the regulatory requirements that apply
to NHPRC grants?
(a) In addition to this part 1206, NARA has issued other
regulations that apply to NHPRC grants in 36 CFR ch. XII, subchapter A.
NARA also applies the principles and standards in the following Office
of Management and Budget (OMB) Circulars for NHPRC grants:
(1) OMB Circular A-21, ``Cost Principles for Educational
Institutions'';
(2) OMB Circular A-87, ``Cost Principles for State, Local and
Indian Tribal Governments'';
(3) OMB Circular A-122, ``Cost Principles for Nonprofit
Organizations''; and
(4) OMB Circular A-133, ``Audits of States, Local Governments, and
Nonprofit Organizations.''
(b) The OMB Circulars are available at https://www.whitehouse.gov/
omb/circulars/.
(c) Additional policy guidance related to Title VI of the Civil
Rights Act of 1964, regarding persons with limited English proficiency,
is provided in Commission guidance at https://www.archives.gov/nhprc/ and from the NHPRC staff.
Sec. 1206.74 Do I need prior written approval for changes to the
grant project?
You must obtain prior written approval from the Commission for most
changes in the grant project and terms of the grant. Detailed
instructions are found in How to Administer an NHPRC Grant available at
https://www.archives.gov/NHPRC or from the NHPRC staff.
Sec. 1206.76 How do I obtain written approval for changes in my grant
project?
(a) Requests for changes in the project must be submitted in
writing and signed by grantee's authorized representative. The signed,
written response of the Commission's Executive Director, or the
Executive Director's designee, will constitute approval for the change.
(b) Requests for extensions of the grant period should be signed by
the grantee's authorized representative and submitted not more than two
months before the scheduled end of the grant period. We will not allow
extensions unless a project is up-to-date in its submission of
financial and narrative reports.
Sec. 1206.80 What reports am I required to make?
(a) Grant recipients are generally required to submit annual
financial status reports and semi-annual narrative progress reports, as
well as final financial and narrative reports at the conclusion of the
grant period. The grant award document will specify the dates on which
your reports are due. In order to fulfill its oversight and monitoring
responsibilities, the NHPRC or Commission may require additional
reports or information at any time during the grant. OMB Control Number
3095-0013 has been assigned to this information collection.
(b) Detailed reporting requirements are found in How to Administer
an NHPRC Grant available at https://www.archives.gov/NHPRC or from the
NHPRC staff.
Sec. 1206.82 What is the format and content of the financial report?
Grant recipients must submit financial reports on Standard Form
269, if there is program income to report, or Standard Form 269A (Short
Form), and have them signed by the grantee's authorized representative
or by an appropriate institutional fiscal officer. If cost-sharing
figures are less than 80 percent of the amount anticipated in the
project budget, you must explain the reason for the difference.
Sec. 1206.84 What is the format and content of the narrative report?
(a) Interim narrative reports should state briefly the performance
objectives and activities for the entire grant and then focus on those
accomplished during the reporting period. The report should include a
summary of project activities; whether the project proceeded on
schedule; any revisions of the work plan, staffing pattern, or budget;
any Web address created by the project; and any other press releases
articles or presentations relating to the grant project or its
products. It should include an analysis of the objectives met during
the reporting period and any objectives for the period that were not
accomplished. For documentary editing projects, it also must include
information about the publication of volumes and the completion of
finding aids, as well as any work that is pending with publishers.
(b) The final report must provide a detailed assessment of the
entire project, following the format in paragraph (a) of this section,
including whether the performance objectives and goals set in the
original proposal were realistic; whether there were unpredicted
results or outcomes; whether the project encountered unexpected
problems and how you faced them; and how you could have improved the
project. You must discuss the project's impact, if any, on the grant-
receiving institution and others. You must indicate whether all or part
of the project activities will be continued after the end of the grant,
whether any of these activities will be supported by institutional
funds or by grant funds, and if the NHPRC grant was instrumental in
obtaining these funds.
(c) The project director must sign final narrative reports.
[[Page 8556]]
Sec. 1206.86 What additional materials must I submit with the final
narrative report?
You must submit the materials determined by the Commission as found
in the NHPRC grant announcements or specified in the grant award.
Sec. 1206.88 Does the NHPRC have any liability under a grant?
No, the National Archives and Records Administration (NARA) and the
Commission cannot assume any liability for accidents, illnesses, or
claims arising out of any work undertaken with the assistance of the
grant.
Sec. 1206.90 Must I acknowledge NHPRC grant support?
Yes, grantee institutions, grant project directors, or grant staff
personnel may publish results of any work supported by an NHPRC grant
without review by the Commission; however, publications or other
products resulting from the project must acknowledge the assistance of
the NHPRC grant and all copies paid for by grant funds must be
distributed at a reasonable cost.
Dated: February 10, 2006.
Allen Weinstein,
Archivist of the United States.
[FR Doc. E6-2303 Filed 2-16-06; 8:45 am]
BILLING CODE 7515-01-P
