Records Schedules; Availability and Request for Comments, 4943-4945 [E6-1097]

Agencies

• National Archives and Records Administration

[Federal Register Volume 71, Number 19 (Monday, January 30, 2006)]
[Notices]
[Pages 4943-4945]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-1097]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 16, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail): Mail: NARA (NWML), 8601 Adelphi Road, College 
Park, MD 20740-6001. E-mail:

[[Page 4944]]

requestschedule@nara.gov. FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note the New Address for Requesting Schedules Using 
E-Mail)

    1. Department of the Air Force, Agency-wide (N1-AFU-05-4, 1 item, 1 
temporary item). Environmental monitoring records and other 
documentation relating to exposure of employees to hazardous 
substances. This schedule revises the retention period for records 
previously approved for disposal.
    2. Department of Health and Human Services, Food and Drug 
Administration (N1-88-05-1, 24 items, 21 temporary items). Internal 
advisory committee working group records, ombudsman case files and 
related finding aid, science forum conference materials and online 
abstracts, administrative materials and ad hoc reports relating to rare 
disease drugs, correspondence relating to the registration and 
financial review of regulated industries, and records relating to 
product recalls, including an electronic information system used to 
track recall activities. Also included are electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of textual records 
documenting government assistance for rare disease drug development. 
Also proposed for permanent retention are data files and system 
documentation associated with an electronic information system used to 
track those records. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    3. Department of Homeland Security, U.S. Coast Guard (N1-26-05-10, 
11 items, 11 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used to manage and 
report on the operations, personnel, and equipment resources of the 
U.S. Coast Guard Auxiliary's flotillas, detachments, and divisions.
    4. Department of Justice, Federal Bureau of Investigation (N1-65-
05-3, 1 item, 1 temporary item). This schedule consolidates 19 data 
files in the National Crime Information Center into one item. This 
schedule also extends the retention period for recordkeeping copies of 
these files, which were previously approved for disposal.
    5. Department of Justice, Federal Bureau of Investigation (N1-65-
05-7, 13 items, 13 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with a Web site used to receive and track tips from the 
public and other government agencies relating to suspected criminal 
activity.
    6. Department of Labor, Employee Benefits Security Administration 
(N1-317-02-1, 8 items, 6 temporary items). Inputs, outputs, master 
files, and electronic mail and word processing copies associated with 
an electronic information system used to manage annual financial 
reports relating to employee benefit plans. Proposed for permanent 
retention are the recordkeeping copies of the structured database 
master files and documentation.
    7. Department of Labor, Employee Benefits Security Administration 
(N1-317-02-2, 7 items, 7 temporary items). Records of the Office of 
Regulations and Interpretations relating to interpreting and applying 
Title 1 of the Employee Retirement Income Security Act and the Federal 
Employees Retirement System Act. Included are such records as advisory 
opinion letters and information letters, technical assistance case 
files, and regulation files. Also included are electronic copies of 
records created using electronic mail and word processing.
    8. Department of Transportation, Federal Aviation Administration 
(N1-237-05-3, 19 items, 17 temporary items). Records relating to the 
certification of aircraft types, approval of the design and production 
of aircraft parts, evaluation and investigation of aircraft 
manufacturing facilities, and safety recommendations. Included are 
enforcement investigative reports, safety recommendation case files, 
canceled aircraft type certificate case files, engineering parts 
manufacturer approval files, external certificate management evaluation 
files, production approval files, and engineering technical standard 
order files. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of domestic aircraft type 
certificate case files and domestic aircraft supplemental type 
certificate case files.
    9. Department of Transportation, Federal Aviation Administration 
(N1-237-06-1, 13 items, 13 temporary items). Records relating to the

[[Page 4945]]

certification of airmen. Included are student pilot certification 
files, foreign license verification files, enforcement records, and 
inputs, outputs, master files, and documentation associated with an 
electronic information system used to collect and disseminate airman 
certification files. Also included are electronic copies of records 
created using electronic mail and word processing.
    10. General Services Administration, Office of the Inspector 
General (N1-269-05-1, 10 items, 10 temporary items). Records of the 
Office of the Inspector General, including subject files, disclosure 
records, fraud matter case files, subpoena files, and legal advice and 
assistance records. Also included are electronic copies of records 
created using electronic mail and word processing.
    11. Small Business Administration (N1-309-04-9, 7 items, 7 
temporary items). Records relating to liquidation loans, loans to 
certified development and state development companies, and 7(a) 
business loans. Included are applications, loan documentation, and 
correspondence.
    12. Small Business Administration, Investment Division (N1-309-05-
7, 7 items, 3 temporary items). Inputs, ad hoc reports, and electronic 
mail and word processing copies associated with an electronic 
information system used by the Office of Capital Access to track 
portfolio investments made by small business investment companies. 
Proposed for permanent retention are master files, program statistical 
packages, annual reports, and system documentation.
    13. Small Business Administration (N1-309-05-23, 264 items, 261 
temporary items). Inputs, master files, outputs, documentation, and 
electronic mail and word processing copies associated with the Loan 
Accounting System, which consists of a series of subsystems used to 
control the loan accounting, portfolio management, and cash collection 
activities of the agency. Proposed for permanent retention are the loan 
accounting root database master files and system documentation.

    Dated: January 24, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E6-1097 Filed 1-27-06; 8:45 am]
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