Draft NARA Guidance for Implementing Section 207(e) of the E-Government Act of 2002; Request for Comment, 69165-69168 [05-22527]
Download as PDF
<![CDATA[
Federal Register / Vol. 70, No. 218 / Monday, November 14, 2005 / Notices
(1) Type of information collection:
New collection.
(2) The title of the Form/Collection:
Census of Jail Facilities, 2006.
(3) Agency form number, if any, and
the applicable component of the
Department of Justice sponsoring the
collection: Form Number: CJ–3F. Bureau
of Justice Statistics, Office of Justice
Programs, United States Department of
Justice.
(4) Affected public who will be asked
to respond, as well as a brief abstract:
Primary: County and City jail
authorities. Secondary: Federal
authorities and private correctional
facility operators. The Census of Jail
Facilities, together with the Census of
Jail Inmates, is the foundation for all
national statistics on local jails and
inmates. These censuses provide the
frames from which to generalize to the
nation and to track changes over time.
Without periodic censuses, sample
surveys would be unreliable, and
statistics would be based on a group of
jails of unknown representativeness,
that were simply convenient to contact
and willing to respond. These censuses
provide a benchmark against which
jurisdictions may compare their
correctional populations.
Administrators use their data to
evaluate staffing and budget needs
relative to similarly situated jail
jurisdictions. Practitioners, policy
makers, and researchers are able to test
assertions and conclusions about the
causes and consequences of current
sentencing release policies. Finally, the
censuses present raw material for
discussion and evaluation of
correctional policies and practices
throughout the nation, in some States
providing the only sources of objective
descriptions of the operation of local
jails.
(5) An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: Three thousand eighty-four
respondents each taking an average of
120 minutes to respond.
(6) An estimate of the total public
burden (in hours) associated with the
collection: There are an estimated 6,168
annual total burden hours associated
with the collection.
If additional information is required,
contact: Robert B. Briggs, United States
Department of Justice, Justice
Management Division, Policy and
Planning Staff, Patrick Henry Building,
Suite 1600, 601 D Street NW.,
Washington, DC 20530.
VerDate Aug<31>2005
17:16 Nov 10, 2005
Jkt 208001
Dated: November 7, 2005.
Robert B. Briggs,
Department Clearance Officer, Department of
Justice.
[FR Doc. 05–22509 Filed 11–10–05; 8:45 am]
BILLING CODE 4410–18–P
DEPARTMENT OF LABOR
Labor Advisory Committee for Trade
Negotiations and Trade Policy;
Meeting Notice
Pursuant to the provisions of the
Federal Advisory Committee Act (Pub.
L. 92–463, as amended), notice is hereby
given of a meeting of the Labor Advisory
Committee for Trade Negotiation and
Trade Policy.
Date, time, place: November 29, 2005; 3–
5 p.m.; Lincoln Room of the White House
Conference Center, 726 Jackson Place, NW.,
Washington, DC.
Purpose: The meeting will include a
review and discussion of current issues
which influence U.S. trade policy. Potential
U.S. negotiating objectives and bargaining
positions in current and anticipated trade
negotiations will be discussed. Pursuant to
19 U.S.C. 2155(f) it has been determined that
the meeting will be concerned with matters
the disclosure of which would seriously
compromise the Government’s negotiating
objectives or bargaining positions.
Accordingly, the meeting will be closed to
the public. See section 10(d) of the Federal
Advisory Committee Act, 5 U.S.C. app., and
section (c)(9)(B) of the Government in the
Sunshine Act, 5 U.S.C. 552b(c)(9)(B).
FOR FURTHER INFORMATION CONTACT:
Gregory Schoepfle, Acting Director,
Office of International Economic Affairs;
Phone: (202) 693–4887.
Signed at Washington, DC, this 4th day of
November 2005.
Martha Newton,
Acting Deputy Under Secretary, International
Labor Affairs.
[FR Doc. 05–22526 Filed 11–10–05; 8:45 am]
BILLING CODE 4510–28–P
NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION
Draft NARA Guidance for
Implementing Section 207(e) of the EGovernment Act of 2002; Request for
Comment
National Archives and Records
Administration (NARA).
ACTION: Notice of availability of
document; request for comment.
AGENCY:
SUMMARY: NARA is seeking public
comment on the draft NARA Guidance
for Implementing Section 207(e) of the
E-Government Act of 2002. This bulletin
PO 00000
Frm 00033
Fmt 4703
Sfmt 4703
69165
will provide Federal agencies with the
National Archives and Records
Administration’s (NARA) approach to
improve the management of electronic
records, including web records, as
directed by Section 207(e) of the EGovernment Act of 2002, [Pub. L. 107–
347].
DATES: Comments must be received by
December 29, 2005
ADDRESSES: Please send your comments
by e-mail to comments @nara.gov or by
fax to 301–837–0319 or by mail to
NPOL, National Archives and Records
Administration, Room 4100, 8601
Adelphi Rd, College Park, MD 20740–
6001
FOR FURTHER INFORMATION CONTACT:
Nancy Allard at 301–837–1477 or via email at nancy.allard@nara.gov.
SUPPLEMENTARY INFORMATION: The EGovernment Act of 2002 directs the
Archivist of the United States to issue
policies for effective management of
electronic records, including
Government information on the Internet
(web records) by December 17, 2005.
NARA has considered the December
2004 Report of the Interagency
Committee on Government Information
(ICGI) in developing these policies. The
ICGI Report is available at https://
www.cio.gov/documents/ICGI/ICGI–
207e-report.pdf. For a paper copy of the
Report, contact the person listed in FOR
FURTHER INFORMATION CONTACT.
Dated: November 4, 2005.
Nancy Allard,
Federal Register Liaison.
DRAFT NARA Bulletin 2006–XX
TO: Heads of Federal Agencies
SUBJECT: NARA Guidance for
Implementing Section 207(e) of the EGovernment Act of 2002
EXPIRATION DATE: October 1, 2009
1. What is the purpose of this bulletin?
This bulletin provides Federal
agencies with the National Archives and
Records Administration’s (NARA)
approach to improve the management of
electronic records, including web
records, as directed by Section 207(e) of
the E-Government Act of 2002, [Pub. L.
107–347].
2. What is the background for this
bulletin?
Section 207(e) directs the Archivist of
the United States to issue policies:
(A) requiring the adoption by agencies
of policies and procedures to ensure
that chapters 21, 25, 27, 29, and 31 of
title 44, United States Code, are applied
effectively and comprehensively to
Government information on the Internet
and to other electronic records; and
E:\FR\FM\14NON1.SGM
14NON1
69166
Federal Register / Vol. 70, No. 218 / Monday, November 14, 2005 / Notices
(B) imposing timetables for the
implementation of the policies,
procedures, and technologies by
agencies.
3. What policies is NARA issuing?
a. NARA issues regulations governing
the management of all records,
including electronic records in 36 CFR
Ch. XII, Subchapter B. NARA also issues
policy guidance that supplements these
regulations.
b. This bulletin outlines the major
pieces of existing NARA policy
guidance related to electronic records
management and the areas in which
future policy will be made. The bulletin
also establishes timelines by which
Federal agencies and NARA must take
action regarding electronic records
management.
4. What must agencies do to implement
this bulletin?
a. Agencies must continue to manage
their records, including electronic
records, consistent with 36 CFR Ch. XII,
Date required
Responsible party
(federal agencies
or NARA)
Ongoing ..................................................
Federal Agencies
Ongoing ..................................................
Federal Agencies
By FY 2008 (October 1, 2007) ...............
NARA ...................
Major areas of existing NARA
guidance and plans for future guidance
are described in the attachment to this
bulletin.
5. How does the Electronic Records
Archives (ERA) program relate to this
bulletin?
a. On September 8, 2005, NARA
awarded a six-year contract to Lockheed
Martin Corporation to build the ERA
system for NARA. The Initial Operating
Capability for the system is scheduled to
be available in late FY 2007 and Full
Operating Capability is planned to be
available in FY 2011. All records
management tools, policies, and
requirements developed by NARA
support or will support the
comprehensive and effective
management of electronic records and
their management within the ERA
system, as well as the statutory and
business needs of Federal agencies.
b. As Federal agencies develop
procedures and processes to manage
their records, especially permanent or
VerDate Aug<31>2005
17:16 Nov 10, 2005
Jkt 208001
Required actions
Federal agencies are already required to:
• Implement processes and procedures to manage electronic records in existing
agency systems;
• Transfer to NARA permanent electronic records from existing or legacy systems according to approved records schedules;
• Identify, schedule, and transfer to NARA permanent or potentially permanent
electronic records from existing or legacy systems.
By September 30, 2009, agencies must have NARA-approved records schedules covering all existing (as of December 17, 2005) electronic records systems.
Federal agencies must build records management capabilities into all newly developed systems that generate Federal records, specifically including
functionalities to identify and transfer to NARA records of permanent or potentially permanent value.
NARA will:
• Articulate specifications for agencies to use to ensure the solutions professional and IT service providers sell to Federal agencies meet statutory and
regulatory Federal records management requirements; and
• Promulgate additional guidance and best practices for Federal agencies to
identify, schedule, and transfer to NARA permanent or potentially permanent
electronic records from existing or legacy systems.
potentially permanent electronic
records, the procedures and processes
should meet their agency business
needs and be consistent with ERA.
NARA will provide agencies with
information regarding ERA as
development proceeds.
6. Whom do I contact for additional
information?
a. NARA’s Life Cycle Management
Division provides assistance and advice
to agency records officers in the
Washington, DC, area. Your agency’s
records officer may contact the NARA
appraiser or records analyst with whom
your agency normally works for support
in carrying out this bulletin. A list of the
appraisal and scheduling work groups is
posted on the NARA Web site at
https://www.archives.gov/records-mgmt/
appraisal/.
b. The Records Management staff in
NARA’s regional offices provides
assistance to agency records officers
across the country. A complete list of
NARA regional facilities may be found
PO 00000
Frm 00034
Subchapter B, Records Management. In
addition, and as required by these
regulations, agencies must continue to
identify, schedule, and transfer to
NARA records, particularly electronic
records, that have or will likely have a
permanent retention. By September 30,
2009, agencies must have NARAapproved records schedules covering all
existing (as of December 17, 2005)
electronic records systems.
b. To support this activity, NARA
establishes the following timelines:
Fmt 4703
Sfmt 4703
at https://www.archives.gov/facilities/
index.html.
c. If you need more general
information about the contents of this
bulletin, please contact [to be added
when bulletin is issued].
Allen Weinstein,
Archivist of the United States.
[Attachment] Policy for Effective and
Comprehensive Management of
Electronic Records Introduction
The Federal Records Act directs the
Archivist of the United States to provide
guidance and assistance to Federal
agencies to ensure adequate and proper
documentation of the policies and
transactions of the Federal Government.
The E-Gov Act of 2002 further directs
the Archivist to issue policies to ensure
that the Federal Records Act is applied
effectively and comprehensively to
Government information on the Internet
and to other electronic records.
E:\FR\FM\14NON1.SGM
14NON1
Federal Register / Vol. 70, No. 218 / Monday, November 14, 2005 / Notices
Existing Policy
To fulfill its statutory responsibilities,
NARA regularly promulgates records
management policy to ensure adequate
and proper documentation of the
policies and transactions of the Federal
Government. Current records
management policy is available at
https://www.archives.gov/records-mgmt/.
The following are links to significant
records management policy for
electronic records, including web
records.
Web Records:
NARA Guidance for Managing Web
Records (January 2005)—https://
www.archives.gov/records-mgmt/policy/
managing-web-records-index.html.
Other Electronic Records
• Enterprise-Wide ERM.
» Methodology for Determining
Agency-unique Requirements (August
23, 2004)—https://www.archives.gov/
records-mgmt/policy/requirementsguidance.html.
» Coordinating the Evaluation of
Capital Planning and Investment
Control (CPIC) Proposals for ERM
Applications (June 23, 2003)—https://
www.archives.gov/records-mgmt/policy/
cpic-guidance.html.
• Electronic Information Management
Standards.
» NARA Bulletin 2003–03,
Endorsement of DoD Electronic Records
Management Application (RMA) Design
Criteria Standard, version 2 (January 15,
2003)—https://www.archives.gov/
records-mgmt/bulletins/2003/2003–
03.html.
• Transfer permanent electronic
records to NARA.
» Transfer Instructions for Permanent
Electronic Records: Web Content
Records (September 17, 2004)—https://
www.archives.gov/records-mgmt/
initiatives/web-content-records.html.
» Transfer Instructions for Permanent
Electronic Records: Digital Geospatial
Data Records (April 9, 2004)—https://
www.archives.gov/records-mgmt/
initiatives/digital-geospatial-datarecords.html.
» Transfer Instructions for Permanent
Electronic Records: Digital Photographic
Records (November 12, 2003)—https://
www.archives.gov/records-mgmt/
initiatives/digital-photo-records.html.
» Transfer Instructions for Permanent
Electronic Records in Portable
Document Format (PDF) (March 31,
2003)—https://www.archives.gov/
records-mgmt/initiatives/pdfrecords.html.
» Transfer Instructions for Existing
Scanned Images of Textual Records
(December 23, 2002)—https://
VerDate Aug<31>2005
17:16 Nov 10, 2005
Jkt 208001
www.archives.gov/records-mgmt/
initiatives/scanned-textual.html.
» Transfer Instructions for Existing Email Messages with Attachments
(September 30, 2002)—https://
www.archives.gov/records-mgmt/
initiatives/e-mail-attachments.html.
• NARA Guidance on Electronic
Signatures.
» Records Management Guidance for
Agencies Implementing Electronic
Signature Technologies—https://
www.archives.gov/records-mgmt/policy/
electronic-signature-technology.html.
» Records Management Guidance For
PKI-Unique Administrative Records—
https://www.archives.gov/records-mgmt/
policy/pki-guidance.html.
» Records Management Guidance for
PKI Digital Signature Authenticated and
Secured Transaction Records—https://
www.archives.gov/records-mgmt/policy/
pki.html.
Future Tools, Policy, and Requirements
Electronic Records Management
(ERM) Toolkit. The ERM Toolkit will be
developed as an organized portal where
a collection of proven ERM guidance
tools such as case studies, best practice
documents, process models, policies
and directives, tips and techniques,
training programs, lessons learned,
presentations, and other practical tools
that can be used by Federal agencies to
promote and implement effective
management of Government information
on the Internet and other electronic
records.
An initial proof-of-concept will be
deployed in March 2006, with
subsequent tools and capabilities added
thereafter. NARA-developed guidance
outlined below will be available in the
ERM Toolkit.
Records Management Profile and
Records Management Service
Components. With a wide variety of
stakeholders, NARA will develop policy
and conceptual products to support
Federal agencies in building records
management requirements into IT
systems creating electronic records.
These include:
• Records Management Profile. The
Records Management Profile is a
framework that overlays, or cross-cuts,
the inter-related Federal Enterprise
Architecture (FEA) reference models:
The Business Reference Model, the
Service Component Reference Model,
the Technical Reference Model, the Data
Reference Model, and the Performance
Reference Model. The Records
Management Profile provides an
overview of the FEA and explains how
the reference models provide a context
for applying effective records
management practices.
PO 00000
Frm 00035
Fmt 4703
Sfmt 4703
69167
Developed in concert with the Office
of Management Budget (OMB) and other
stakeholders, and currently under
review at OMB, this tool will be
available in FY 2006.
• Records Management Service
Components (RMSC). In FY 2005,
NARA led an effort with records
management, counsel, IT, and program
management leaders from eighteen
Federal agencies that identified
functional requirements for records
management within a componentsbased architecture. An RMSC is a piece
of software that provides services that
support the creation, management,
transfer, and destruction of electronic
records within a components-based or
service-oriented computing
environment.
In FY 2006, NARA will invite back
representatives from the eighteen
participating agencies to review
industry responses to a Request for
Information (RFI) about the seven
components currently identified to
support records management in a
components-based architecture and to
finalize the requirements. The results of
this activity will become part of a
strategy to facilitate acquisition of
RMSCs that can be used to provide
interoperable Records Management
functionality in any agency system that
creates, receives, and manages
electronic records in accordance with
the FEA and with applicable laws and
regulations.
Increasing Awareness of Records
Management Considerations in the
Professional Services and IT Services
Community
NARA will broaden and increase
records management considerations in
professional services and IT system
procurements by:
• Providing professional services
providers (GSA Schedule Mission
Oriented Business Integration Services
(MOBIS) providers) criteria and
standards to ensure statutory and
regulatory Federal records management
requirements are accounted for in the
business solutions they provide to
Federal agencies that affect or result in
the creation of Federal electronic
records. This work will be completed by
October 1, 2008.
• Providing IT service providers (GSA
Schedule 70 providers) criteria and
standards to ensure statutory and
regulatory Federal records management
requirements are accounted for in IT
systems creating electronic records in
the transaction Federal Government
business. This work will be completed
by October 1, 2008.
E:\FR\FM\14NON1.SGM
14NON1
69168
Federal Register / Vol. 70, No. 218 / Monday, November 14, 2005 / Notices
Identification, Preservation, and
Continued Access to Permanently
Valuable Electronic Records
To ensure the identification,
preservation, and continued access to
Government information on the Internet
and to other electronic records, NARA
will develop policy for managing 1
permanent or potentially permanent
electronic records generated in Federal
agencies.
In addition to developing the tools
outlined above and continuing general
work on NARA regulations and
guidance, NARA will develop:
• Concise, public-use versions of
criteria in NARA 1441, Appraisal Policy
of the National Archives and Records
Administration.
• Concise articulations of NARA’s
permanent records priorities based on
our governmentwide resource allocation
results, identifying the Federal
Enterprise Architecture, Business
Reference Model, Services to Citizens
areas (Lines of Business) that NARA is
most concerned with.
• Self-analysis checklists for Federal
agencies to use to identify and report
on:
(a) The major government information
systems resources that they are
responsible for that generate permanent
or potentially permanent electronic
records; and
(b) The general, high-level technical
requirements Federal agencies must
meet to manage their permanent or
potentially permanent electronic
records.
The agency self-analysis would
include the NARA 1441 and the
resource allocation criteria, as well as
technical evaluation based on the
Records Management Profile.
These tools will allow agencies to
help Federal agencies and NARA
identify and manage the electronic
records that need to be preserved for
access and use by future generations.
TIMELINE FOR ACTION
Date required
Responsible party
(Federal agencies
or NARA)
Ongoing ..................................................
Federal Agencies
Ongoing ..................................................
Federal Agencies
By FY 2008 (October 1, 2007) ...............
NARA ...................
[FR Doc. 05–22527 Filed 11–10–05; 8:45 am]
BILLING CODE 7515–01–P
NATIONAL SCIENCE FOUNDATION
Notice of Availability of Draft
Environmental Assessment for the
Very Energetic Radiation Imaging
Telescope Array System (Veritas)
National Science Foundation
(Lead Agency) and the U.S. Department
of Energy (Cooperating Agency With
Jurisdiction).
ACTION: Notice of availability.
AGENCIES:
SUMMARY: This notice announces the
availability, and opportunity for public
review and comment, of the
environmental assessment (EA) that
Required actions
Federal agencies are already required to:
• Implement processes and procedures to manage electronic records in existing
agency systems;
• Transfer to NARA permanent electronic records from existing or legacy systems according to approved records schedules;
• Identify, schedule, and transfer to NARA permanent or potentially permanent
electronic records from existing or legacy systems.
By September 30, 2009, agencies must have NARA-approved records schedules covering all existing (as of December 17, 2005) electronic records systems.
Federal agencies must build records management capabilities into all newly developed systems that generate Federal records, specifically including
functionalities to identify and transfer to NARA records of permanent or potentially permanent value.
NARA will:
• Articulate specifications for agencies to use to ensure the solutions professional and IT service providers sell to Federal agencies meet statutory and
regulatory Federal records management requirements; and
• Promulgate additional guidance and best practices for Federal agencies to
identify, schedule, and transfer to NARA permanent or potentially permanent
electronic records from existing or legacy systems.
supports the National Science
Foundation (NSF) and U.S. Department
of Energy (DOE) proposal to authorize
the continued expenditure of grant
funds totaling $12.3 million by the
Smithsonian Institution to construct a
four-telescope array near Tucson,
Arizona. The draft EA is available at
https://veritas.sao.arizona.edu/.
DATES: Comments should be received by
the Agencies’ third-party contractor,
SWCA Environmental Consultants, no
later than December 9, 2005.
ADDRESSES: Comments, or requests for
copies of the draft EA, should be sent to:
Tom Furgason, Project Manager, SWCA
Environmental Consultants, 343 West
Franklin Street, Tucson, AZ 85701.
Requests for copies of the draft EA
may also be made by calling (520) 325–
9194. Comments may be mailed to the
address above or sent via facsimile at
(520) 325–2003.
The NSF
and DOE propose to authorize the
continued expenditure of grant funds
totaling $12.3 million by the
Smithsonian Institution to construct a
four-telescope array near Tucson,
Arizona. The proposed telescopes and
ancillary facilites are known as the Very
Energetic Radiation Imaging Telescope
Array System (VERITAS). The purpose
of the proposed project would be to
provide the ground-based capability to
study extremely energetic gamma rays
potentially produced from a variety of
astrophysical sources. VERITAS would
permit researchers to study the
SUPPLEMENTARY INFORMATION:
1 By managing, we include identifying,
scheduling, and transferring to the National
Archives.
VerDate Aug<31>2005
17:16 Nov 10, 2005
Jkt 208001
PO 00000
Frm 00036
Fmt 4703
Sfmt 4703
E:\FR\FM\14NON1.SGM
14NON1
]]>Agencies
[Federal Register Volume 70, Number 218 (Monday, November 14, 2005)]
[Notices]
[Pages 69165-69168]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-22527]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Draft NARA Guidance for Implementing Section 207(e) of the E-
Government Act of 2002; Request for Comment
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of document; request for comment.
-----------------------------------------------------------------------
SUMMARY: NARA is seeking public comment on the draft NARA Guidance for
Implementing Section 207(e) of the E-Government Act of 2002. This
bulletin will provide Federal agencies with the National Archives and
Records Administration's (NARA) approach to improve the management of
electronic records, including web records, as directed by Section
207(e) of the E-Government Act of 2002, [Pub. L. 107-347].
DATES: Comments must be received by December 29, 2005
ADDRESSES: Please send your comments by e-mail to comments @nara.gov or
by fax to 301-837-0319 or by mail to NPOL, National Archives and
Records Administration, Room 4100, 8601 Adelphi Rd, College Park, MD
20740-6001
FOR FURTHER INFORMATION CONTACT: Nancy Allard at 301-837-1477 or via e-
mail at nancy.allard@nara.gov.
SUPPLEMENTARY INFORMATION: The E-Government Act of 2002 directs the
Archivist of the United States to issue policies for effective
management of electronic records, including Government information on
the Internet (web records) by December 17, 2005. NARA has considered
the December 2004 Report of the Interagency Committee on Government
Information (ICGI) in developing these policies. The ICGI Report is
available at https://www.cio.gov/documents/ICGI/ICGI-207e-report.pdf.
For a paper copy of the Report, contact the person listed in FOR
FURTHER INFORMATION CONTACT.
Dated: November 4, 2005.
Nancy Allard,
Federal Register Liaison.
DRAFT NARA Bulletin 2006-XX
TO: Heads of Federal Agencies
SUBJECT: NARA Guidance for Implementing Section 207(e) of the E-
Government Act of 2002
EXPIRATION DATE: October 1, 2009
1. What is the purpose of this bulletin?
This bulletin provides Federal agencies with the National Archives
and Records Administration's (NARA) approach to improve the management
of electronic records, including web records, as directed by Section
207(e) of the E-Government Act of 2002, [Pub. L. 107-347].
2. What is the background for this bulletin?
Section 207(e) directs the Archivist of the United States to issue
policies:
(A) requiring the adoption by agencies of policies and procedures
to ensure that chapters 21, 25, 27, 29, and 31 of title 44, United
States Code, are applied effectively and comprehensively to Government
information on the Internet and to other electronic records; and
[[Page 69166]]
(B) imposing timetables for the implementation of the policies,
procedures, and technologies by agencies.
3. What policies is NARA issuing?
a. NARA issues regulations governing the management of all records,
including electronic records in 36 CFR Ch. XII, Subchapter B. NARA also
issues policy guidance that supplements these regulations.
b. This bulletin outlines the major pieces of existing NARA policy
guidance related to electronic records management and the areas in
which future policy will be made. The bulletin also establishes
timelines by which Federal agencies and NARA must take action regarding
electronic records management.
4. What must agencies do to implement this bulletin?
a. Agencies must continue to manage their records, including
electronic records, consistent with 36 CFR Ch. XII, Subchapter B,
Records Management. In addition, and as required by these regulations,
agencies must continue to identify, schedule, and transfer to NARA
records, particularly electronic records, that have or will likely have
a permanent retention. By September 30, 2009, agencies must have NARA-
approved records schedules covering all existing (as of December 17,
2005) electronic records systems.
b. To support this activity, NARA establishes the following
timelines:
----------------------------------------------------------------------------------------------------------------
Responsible party (federal
Date required agencies or NARA) Required actions
----------------------------------------------------------------------------------------------------------------
Ongoing.................................. Federal Agencies................... Federal agencies are already
required to:
Implement processes and
procedures to manage electronic
records in existing agency
systems;
Transfer to NARA
permanent electronic records
from existing or legacy systems
according to approved records
schedules;
Identify, schedule, and
transfer to NARA permanent or
potentially permanent
electronic records from
existing or legacy systems.
By September 30, 2009, agencies
must have NARA-approved records
schedules covering all existing
(as of December 17, 2005)
electronic records systems.
Ongoing.................................. Federal Agencies................... Federal agencies must build
records management capabilities
into all newly developed
systems that generate Federal
records, specifically including
functionalities to identify and
transfer to NARA records of
permanent or potentially
permanent value.
By FY 2008 (October 1, 2007)............. NARA............................... NARA will:
Articulate
specifications for agencies to
use to ensure the solutions
professional and IT service
providers sell to Federal
agencies meet statutory and
regulatory Federal records
management requirements; and
Promulgate additional
guidance and best practices for
Federal agencies to identify,
schedule, and transfer to NARA
permanent or potentially
permanent electronic records
from existing or legacy
systems.
----------------------------------------------------------------------------------------------------------------
Major areas of existing NARA guidance and plans for future guidance
are described in the attachment to this bulletin.
5. How does the Electronic Records Archives (ERA) program relate to
this bulletin?
a. On September 8, 2005, NARA awarded a six-year contract to
Lockheed Martin Corporation to build the ERA system for NARA. The
Initial Operating Capability for the system is scheduled to be
available in late FY 2007 and Full Operating Capability is planned to
be available in FY 2011. All records management tools, policies, and
requirements developed by NARA support or will support the
comprehensive and effective management of electronic records and their
management within the ERA system, as well as the statutory and business
needs of Federal agencies.
b. As Federal agencies develop procedures and processes to manage
their records, especially permanent or potentially permanent electronic
records, the procedures and processes should meet their agency business
needs and be consistent with ERA. NARA will provide agencies with
information regarding ERA as development proceeds.
6. Whom do I contact for additional information?
a. NARA's Life Cycle Management Division provides assistance and
advice to agency records officers in the Washington, DC, area. Your
agency's records officer may contact the NARA appraiser or records
analyst with whom your agency normally works for support in carrying
out this bulletin. A list of the appraisal and scheduling work groups
is posted on the NARA Web site at https://www.archives.gov/records-mgmt/appraisal/.
b. The Records Management staff in NARA's regional offices provides
assistance to agency records officers across the country. A complete
list of NARA regional facilities may be found at https://www.archives.gov/facilities/.
c. If you need more general information about the contents of this
bulletin, please contact [to be added when bulletin is issued].
Allen Weinstein,
Archivist of the United States.
[Attachment] Policy for Effective and Comprehensive Management of
Electronic Records Introduction
The Federal Records Act directs the Archivist of the United States
to provide guidance and assistance to Federal agencies to ensure
adequate and proper documentation of the policies and transactions of
the Federal Government.
The E-Gov Act of 2002 further directs the Archivist to issue
policies to ensure that the Federal Records Act is applied effectively
and comprehensively to Government information on the Internet and to
other electronic records.
[[Page 69167]]
Existing Policy
To fulfill its statutory responsibilities, NARA regularly
promulgates records management policy to ensure adequate and proper
documentation of the policies and transactions of the Federal
Government. Current records management policy is available at https://www.archives.gov/records-mgmt/.
The following are links to significant records management policy
for electronic records, including web records.
Web Records:
NARA Guidance for Managing Web Records (January 2005)--https://www.archives.gov/records-mgmt/policy/managing-web-records-index.html.
Other Electronic Records
Enterprise-Wide ERM.
[ctrcir] Methodology for Determining Agency-unique Requirements
(August 23, 2004)--https://www.archives.gov/records-mgmt/policy/requirements-guidance.html.
[ctrcir] Coordinating the Evaluation of Capital Planning and
Investment Control (CPIC) Proposals for ERM Applications (June 23,
2003)--https://www.archives.gov/records-mgmt/policy/cpic-guidance.html.
Electronic Information Management Standards.
[ctrcir] NARA Bulletin 2003-03, Endorsement of DoD Electronic
Records Management Application (RMA) Design Criteria Standard, version
2 (January 15, 2003)--https://www.archives.gov/records-mgmt/bulletins/2003/2003-03.html.
Transfer permanent electronic records to NARA.
[ctrcir] Transfer Instructions for Permanent Electronic Records:
Web Content Records (September 17, 2004)--https://www.archives.gov/records-mgmt/initiatives/web-content-records.html.
[ctrcir] Transfer Instructions for Permanent Electronic Records:
Digital Geospatial Data Records (April 9, 2004)--https://www.archives.gov/records-mgmt/initiatives/digital-geospatial-data-records.html.
[ctrcir] Transfer Instructions for Permanent Electronic Records:
Digital Photographic Records (November 12, 2003)--https://www.archives.gov/records-mgmt/initiatives/digital-photo-records.html.
[ctrcir] Transfer Instructions for Permanent Electronic Records in
Portable Document Format (PDF) (March 31, 2003)--https://www.archives.gov/records-mgmt/initiatives/pdf-records.html.
[ctrcir] Transfer Instructions for Existing Scanned Images of
Textual Records (December 23, 2002)--https://www.archives.gov/records-mgmt/initiatives/scanned-textual.html.
[ctrcir] Transfer Instructions for Existing E-mail Messages with
Attachments (September 30, 2002)--https://www.archives.gov/records-mgmt/initiatives/e-mail-attachments.html.
NARA Guidance on Electronic Signatures.
[ctrcir] Records Management Guidance for Agencies Implementing
Electronic Signature Technologies--https://www.archives.gov/records-mgmt/policy/electronic-signature-technology.html.
[ctrcir] Records Management Guidance For PKI-Unique Administrative
Records--https://www.archives.gov/records-mgmt/policy/pki-guidance.html.
[ctrcir] Records Management Guidance for PKI Digital Signature
Authenticated and Secured Transaction Records--https://www.archives.gov/records-mgmt/policy/pki.html.
Future Tools, Policy, and Requirements
Electronic Records Management (ERM) Toolkit. The ERM Toolkit will
be developed as an organized portal where a collection of proven ERM
guidance tools such as case studies, best practice documents, process
models, policies and directives, tips and techniques, training
programs, lessons learned, presentations, and other practical tools
that can be used by Federal agencies to promote and implement effective
management of Government information on the Internet and other
electronic records.
An initial proof-of-concept will be deployed in March 2006, with
subsequent tools and capabilities added thereafter. NARA-developed
guidance outlined below will be available in the ERM Toolkit.
Records Management Profile and Records Management Service
Components. With a wide variety of stakeholders, NARA will develop
policy and conceptual products to support Federal agencies in building
records management requirements into IT systems creating electronic
records. These include:
Records Management Profile. The Records Management Profile
is a framework that overlays, or cross-cuts, the inter-related Federal
Enterprise Architecture (FEA) reference models: The Business Reference
Model, the Service Component Reference Model, the Technical Reference
Model, the Data Reference Model, and the Performance Reference Model.
The Records Management Profile provides an overview of the FEA and
explains how the reference models provide a context for applying
effective records management practices.
Developed in concert with the Office of Management Budget (OMB) and
other stakeholders, and currently under review at OMB, this tool will
be available in FY 2006.
Records Management Service Components (RMSC). In FY 2005,
NARA led an effort with records management, counsel, IT, and program
management leaders from eighteen Federal agencies that identified
functional requirements for records management within a components-
based architecture. An RMSC is a piece of software that provides
services that support the creation, management, transfer, and
destruction of electronic records within a components-based or service-
oriented computing environment.
In FY 2006, NARA will invite back representatives from the eighteen
participating agencies to review industry responses to a Request for
Information (RFI) about the seven components currently identified to
support records management in a components-based architecture and to
finalize the requirements. The results of this activity will become
part of a strategy to facilitate acquisition of RMSCs that can be used
to provide interoperable Records Management functionality in any agency
system that creates, receives, and manages electronic records in
accordance with the FEA and with applicable laws and regulations.
Increasing Awareness of Records Management Considerations in the
Professional Services and IT Services Community
NARA will broaden and increase records management considerations in
professional services and IT system procurements by:
Providing professional services providers (GSA Schedule
Mission Oriented Business Integration Services (MOBIS) providers)
criteria and standards to ensure statutory and regulatory Federal
records management requirements are accounted for in the business
solutions they provide to Federal agencies that affect or result in the
creation of Federal electronic records. This work will be completed by
October 1, 2008.
Providing IT service providers (GSA Schedule 70 providers)
criteria and standards to ensure statutory and regulatory Federal
records management requirements are accounted for in IT systems
creating electronic records in the transaction Federal Government
business. This work will be completed by October 1, 2008.
[[Page 69168]]
Identification, Preservation, and Continued Access to Permanently
Valuable Electronic Records
To ensure the identification, preservation, and continued access to
Government information on the Internet and to other electronic records,
NARA will develop policy for managing \1\ permanent or potentially
permanent electronic records generated in Federal agencies.
---------------------------------------------------------------------------
\1\ By managing, we include identifying, scheduling, and
transferring to the National Archives.
---------------------------------------------------------------------------
In addition to developing the tools outlined above and continuing
general work on NARA regulations and guidance, NARA will develop:
Concise, public-use versions of criteria in NARA 1441,
Appraisal Policy of the National Archives and Records Administration.
Concise articulations of NARA's permanent records
priorities based on our governmentwide resource allocation results,
identifying the Federal Enterprise Architecture, Business Reference
Model, Services to Citizens areas (Lines of Business) that NARA is most
concerned with.
Self-analysis checklists for Federal agencies to use to
identify and report on:
(a) The major government information systems resources that they
are responsible for that generate permanent or potentially permanent
electronic records; and
(b) The general, high-level technical requirements Federal agencies
must meet to manage their permanent or potentially permanent electronic
records.
The agency self-analysis would include the NARA 1441 and the
resource allocation criteria, as well as technical evaluation based on
the Records Management Profile.
These tools will allow agencies to help Federal agencies and NARA
identify and manage the electronic records that need to be preserved
for access and use by future generations.
Timeline for Action
----------------------------------------------------------------------------------------------------------------
Responsible party (Federal
Date required agencies or NARA) Required actions
----------------------------------------------------------------------------------------------------------------
Ongoing.................................. Federal Agencies................... Federal agencies are already
required to:
Implement processes and
procedures to manage electronic
records in existing agency
systems;
Transfer to NARA
permanent electronic records
from existing or legacy systems
according to approved records
schedules;
Identify, schedule, and
transfer to NARA permanent or
potentially permanent
electronic records from
existing or legacy systems.
By September 30, 2009, agencies
must have NARA-approved records
schedules covering all existing
(as of December 17, 2005)
electronic records systems.
Ongoing.................................. Federal Agencies................... Federal agencies must build
records management capabilities
into all newly developed
systems that generate Federal
records, specifically including
functionalities to identify and
transfer to NARA records of
permanent or potentially
permanent value.
By FY 2008 (October 1, 2007)............. NARA............................... NARA will:
Articulate
specifications for agencies to
use to ensure the solutions
professional and IT service
providers sell to Federal
agencies meet statutory and
regulatory Federal records
management requirements; and
Promulgate additional
guidance and best practices for
Federal agencies to identify,
schedule, and transfer to NARA
permanent or potentially
permanent electronic records
from existing or legacy
systems.
----------------------------------------------------------------------------------------------------------------
[FR Doc. 05-22527 Filed 11-10-05; 8:45 am]
BILLING CODE 7515-01-P
