Records Schedules; Availability and Request for Comments, 51375-51376 [05-17157]

Agencies

• National Archives and Records Administration

[Federal Register Volume 70, Number 167 (Tuesday, August 30, 2005)]
[Notices]
[Pages 51375-51376]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-17157]



[[Page 51375]]

=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 14, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: records.mgt@nara.gov.
    FAX: 301-837-3698.

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Defense, National Geospatial Intelligence Agency 
(N1-537-05-4, 15 items, 10 temporary items). Imagery policy files. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of satellite and airborne imagery policy decisions, foreign 
arrangements, and other applications of imagery records maintained by 
the office of primary responsibility. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    2. Department of Defense, National Security Agency-Central Security 
Service (N1-457-05-1, 3 items, 3 temporary items). Case files and other 
records relating to employee counseling and consultation services.
    3. Department of Energy, Bonneville Power Administration (N1-305-
05-1, 4 items, 4 temporary items). Records relating to agency 
transmission policies, guidelines, and instructions. Included are such 
records as memoranda, manuals, rate schedules, and correspondence. Also 
included are electronic copies of records created using electronic mail 
and word processing. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    4. Department of Homeland Security, U.S. Coast Guard (N1-26-05-8, 6 
items, 6 temporary items). Case files and other records relating to 
claims of child and spouse abuse. Also included are electronic copies 
of records created using electronic mail and word processing.
    5. Department of Homeland Security, U.S. Customs and Border 
Protection (N1-568-05-1, 8 items, 6 temporary items). Inputs, outputs, 
backups, and electronic mail and word processing copies associated with 
an electronic system that contains harmonized tariff numbers used by 
customs to calculate duties for imported and exported commodities. 
Proposed for permanent retention are recordkeeping copies of master 
files and system documentation. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    6. Department of Homeland Security, U.S. Customs and Border 
Protection (N1-568-05-2, 14 items, 10 temporary items). Inputs, 
outputs, backups, and electronic mail and word processing copies 
associated with an electronic information system that tracks the 
importation of goods into the U.S. by sea, air, and rail. Proposed for 
permanent retention are recordkeeping copies of master files and system

[[Page 51376]]

documentation. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    7. Department of the Interior, Office of the Secretary (N1-48-05-9, 
16 items, 8 temporary items). Files of the Illinois and Michigan Canal 
National Heritage Corridor Commission. Records include commission 
member appointment documents, grant administrative records, audits and 
closed loan files, electronic copies of photographs, web content 
records, and electronic copies of documents created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of commission minutes, commission meeting 
correspondence and committee records, policy and bylaws, reports, 
photographic prints, executive director subject files, and 
publications. Notice concerning this schedule was previously published 
in the May 23, 2005 issue of the Federal Register. It is being 
republished because additional items are now proposed as temporary.
    8. Department of the Interior, Minerals Management Service (N1-473-
05-1, 9 items, 9 temporary items). Records of the Minerals Revenue 
Management division involving royalty-in-kind sales or exchanges of oil 
or gas, as well as related financial matters. Included are letters to 
industry personnel, sales or exchange files, company credit evaluations 
and exposure determinations, and contracts. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    9. Department of the Interior, Minerals Management Service (N1-473-
05-2, 3 items, 2 temporary items). Records of the Minerals Revenue 
Management division relating to mineral leasing claims and legal 
proceedings, including electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of claims and litigation files involving 
Indian lands.
    10. Department of Justice, Environment and Natural Resources 
Division (N1-60-05-6, 7 items, 4 temporary items). Inputs, outputs, and 
electronic mail and word processing copies associated with an 
electronic system used to track litigation cases undertaken by the 
Division. Proposed for permanent retention are master files, including 
a public-use version, and the system documentation.
    11. Department of Justice, Office of the Solicitor General (N1-60-
05-7, 5 items, 3 temporary items). Outputs and electronic mail and word 
processing copies associated with an electronic system used to track 
case work of the Office. Proposed for permanent retention are master 
files and the system documentation.
    12. Department of Justice, Bureau of Prisons (N1-129-05-16, 9 
items, 9 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with two electronic systems used to manage, track, and 
record inmate telephone calls.
    13. Department of the Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-3, 41 items, 41 temporary items). 
Administrative records relating to financial processing and operations, 
budget, and disbursement. Included are accounts receivable files, 
financial management files, and reimbursable agreement files. Also 
included are electronic copies of documents created using electronic 
mail and word processing. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    14. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-10, 23 items, 23 temporary items). Records 
accumulated by the Office of Civil Rights, including such files as 
affirmative action plans, program subject files, reference materials, 
and files associated with Title VI non-discrimination monitoring and 
enforcement. Also included are electronic copies of records created 
using electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    15. Department of the Treasury, U.S. Mint (N1-104-05-3, 9 items, 9 
temporary items). Records accumulated in the Chief Information Office 
relating to Year 2000 Compliance. Included are policy and planning 
records, forms and reports used to verify system compliance, meeting 
minutes, and agency web site pages that contain copies of progress 
reports and related materials. Also included are electronic copies of 
records created using electronic mail and word processing.
    16. Consumer Product Safety Commission, (N1-424-05-1, 5 items, 4 
temporary items). Reports, correspondence, notes, recommendations, and 
related documents that pertain to citations, seizures, and other legal 
actions. Also included are electronic copies of records created using 
electronic mail and word processing. Recordkeeping copies of these 
files are proposed for permanent retention.
    17. National Archives and Records Administration, Government-wide 
(N1-GRS-05-2, 2 items, 2 temporary items). Addition to General Records 
Schedule 3, Procurement, Supply, and Grant Records (including email and 
word processing copies), for records documenting the implementation of 
the Federal Activities Inventory Reform Act of 1998, Public Law 105-
270, formerly known as the Office of Management and Budget Circular No. 
A-76, Performance of Commercial Activities (revised). Included are 
recordkeeping copies of case files and studies, and information copies 
and background materials maintained by other offices.
    18. Small Business Administration, Office of Surety Guarantees (N1-
309-04-07, 6 items, 4 temporary items). Outputs, backups, and 
electronic mail and word processing copies associated with the Surety 
Bond Guarantee/Preferred Surety Bond Guarantee System, which maintains 
an accounting of contingent liabilities, fee receivables, claim 
payables, and other related income and expense information. Proposed 
for permanent retention are master files and the system documentation.
    19. Tennessee Valley Authority, Agency-wide (N1-142-05-2, 3 items, 
3 temporary items). Electronic copies of records created using 
electronic mail and word processing that are associated with agency 
employee and contractor training. This schedule also extends the 
retention periods for recordkeeping copies of these files, which were 
previously approved for disposal.

    Dated: August 23, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-17157 Filed 8-29-05; 8:45 am]
BILLING CODE 7515-01-P