Rulemaking for EDGAR System, 43558-43574 [05-14712]
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43558
Federal Register / Vol. 70, No. 143 / Wednesday, July 27, 2005 / Rules and Regulations
SECURITIES AND EXCHANGE
COMMISSION
17 CFR Parts 232, 239, 249, 259, 269,
270, and 274
[Release Nos. 33–8590; 34–52052; 35–
28002; 39–2437; IC–26990 File No. S7–16–
04]
RIN 3235–AH79
Rulemaking for EDGAR System
Securities and Exchange
Commission.
ACTION: Final rule.
AGENCY:
SUMMARY: The Commission today is
expanding the information that we
require certain investment company
filers to submit to us electronically
through our Electronic Data Gathering,
Analysis, and Retrieval (EDGAR) system
and making certain technical changes to
that system. We are requiring that
certain open-end management
investment companies and insurance
company separate accounts identify in
their EDGAR submissions information
relating to their series and classes (or
contracts, in the case of separate
accounts). In addition, we are adding
two investment company filings to the
list of those that must be filed
electronically and making several minor
and technical amendments to our rules
governing the electronic submission of
filings through EDGAR. These
amendments are intended to keep
EDGAR current technologically and to
make it more useful to the investing
public and Commission staff.
DATES: Effective September 19, 2005;
except §§ 232.11; 232.101(b); 232.313;
239.64, 249.444, 259.603, 269.8, and
274.403 (Form SE); and 239.65, 249.447,
259.604, 269.10, and 274.404 (Form TH)
are effective February 6, 2006; and
§§ 232.101(a) and 232.101(c) are
effective June 12, 2006.
FOR FURTHER INFORMATION CONTACT: If
you have questions about the rules,
please contact one of the following
members of our staff: In the Division of
Investment Management, Ruth Armfield
Sanders, Senior Special Counsel; or
Carolyn A. Miller, Senior Financial
Analyst, at (202) 551–6989; for technical
questions relating to the EDGAR system,
in the Office of Information Technology,
Richard D. Heroux, EDGAR Program
Manager, at (202) 551–8168.
SUPPLEMENTARY INFORMATION: Today we
adopt amendments to the following
rules relating to electronic filing on the
EDGAR system: 1 Rules 11, 102, 201,
1 We proposed these amendments in March 2004.
See Rulemaking for EDGAR System, Release No.
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and 311 of Regulation S–T 2 and Forms
SE 3 and TH 4 under the Securities Act
of 1933 (Securities Act or 1933 Act),5
the Securities Exchange Act of 1934
(Exchange Act),6 the Public Utility
Holding Company Act of 1935 (Public
Utility Holding Company Act),7 the
Trust Indenture Act of 1939 (Trust
Indenture Act),8 and the Investment
Company Act of 1940 (Investment
Company Act).9 We also adopt new
Rule 313 under Regulation S–T.
Over the past several years, we have
initiated a series of amendments to keep
EDGAR current technologically and to
make it more useful to the investing
public and Commission staff. In April
2000, we adopted rule and form
amendments in connection with the
modernization of EDGAR.10 In the
modernization proposing release, we
noted that, as the use of electronic
databases grows, it becomes
increasingly important for members of
the public to have electronic access to
our filings. We stated in that release that
we were contemplating future
rulemaking to bring more of our filings
into the EDGAR system on a mandatory
basis. In May 2002, we adopted rules
requiring foreign private issuers and
foreign governments to file most of their
documents electronically.11 In May
2003, we adopted rules requiring
electronic filing of beneficial ownership
reports filed by officers, directors and
principal security holders under Section
16(a) 12 of the Exchange Act.13 In
February 2005, we adopted rule
amendments to enable registrants to
submit voluntarily supplemental tagged
financial information using the
eXtensible Business Reporting Language
33–8401 (Mar. 16, 2004) [69 FR 13690] (the S/C
proposing release).
2 17 CFR 232.11, 232.102, 232.201, and 232.311.
3 17 CFR 239.64, 249.444, 259.603, 269.8, and
274.403.
4 17 CFR 239.65, 249.447, 259.604, 269.10, and
274.404.
5 15 U.S.C. 77a et seq.
6 15 U.S.C. 78a et seq.
7 15 U.S.C. 79a et seq.
8 15 U.S.C. 77sss et seq.
9 15 U.S.C. 80a–1 et seq.
10 See Rulemaking for EDGAR System, Release
No. 33–7855 (Apr. 24, 2000) [65 FR 24788] (the
modernization adopting release). See also Release
No. 33–7803 (Feb. 25, 2000) [65 FR 11507] (the
modernization proposing release).
11 See Mandated EDGAR Filing for Foreign
Issuers, Release No. 33–8099 (May 14, 2002) [67 FR
36678].
12 15 U.S.C. 78p(a).
13 See Mandated EDGAR Filing and Web Site
Posting for Forms 3, 4, and 5, Release No. 33–8230
(May 7, 2003) [68 FR 25788] (the EDGAR Section
16 release).
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(XBRL) format as exhibits to specified
EDGAR filings.14
Today we are adopting amendments
that will require that open-end
investment companies and insurance
company separate accounts issuing
variable annuity contracts or variable
life insurance policies (collectively
referred to as contracts) to electronically
identify in their filings to which of their
series and classes (or contracts) the
filing relates. In addition, we are adding
two investment company filings to the
list of those that must be filed
electronically and making several minor
and technical amendments to our rules
governing the electronic submission of
filings through EDGAR.
In the S/C proposing release, we
requested comment on the impact and
feasibility of our proposal to require
certain open-end management
investment companies and insurance
company separate accounts to identify
in their EDGAR submissions
information relating to their series and
classes (or contracts, in the case of
separate accounts). We asked
commenters to provide detailed
information on any difficulties and
considerations unique to these proposed
requirements. We asked commenters to
address the issues of the general
approach of the proposed requirements,
the length of time it may take for
investment companies to prepare for the
proposed requirements, and the
language of the new and amended rules.
We asked for specific details and
alternative approaches in the event
commenters believed that any aspect of
the proposed requirements would be
burdensome.
We received three comment letters in
response to our requests for comment.
One commenter expressed only a
concern about a technical software
issue.15 The other two commenters
affirmatively supported our proposal to
include series and class (contract)
identifiers; one expressed some
concerns in connection with the
proposed new mandatory electronic
filings. No commenter expressed
objections to our proposed technical
corrections to Regulation S–T electronic
filing rules and forms. Each of the two
substantive commenters requested
clarification on technical points which
we address later in this release. We
14 See XBRL Voluntary Financial Reporting
Program on the EDGAR System, Release No. 33–
8529 (Feb. 3, 2005) [70 FR 6556].
15 This commenter requested upgrading of the
EDGAR software to be compatible with Windows
XP, a step that we have already taken. See Adoption
of Updated EDGAR Filer Manual, Release 33–8454
(Aug. 6, 2004) [69 FR 49803] (the EDGAR Filer
Manual Release).
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Federal Register / Vol. 70, No. 143 / Wednesday, July 27, 2005 / Rules and Regulations
received no substantive comments on
the details of our approach to the
identification of series and classes
(contracts), and we are adopting these
amendments largely as proposed. We
are adopting our proposal to add
mandatory electronic filings with
changes to reflect commenters’
concerns. We are adopting our proposal
to make technical corrections to
Regulation S–T electronic filing rules
and forms as proposed.
We take this action in light of the
primary goals of the EDGAR system
since its inception, to facilitate the rapid
dissemination of financial and business
information in connection with filings,
including filings by investment
companies. We believe that requiring
these entities to identify the series and
classes (or contracts) to which filings
relate will benefit members of the
investing public and the financial
community by making information
contained in Commission filings more
easily searchable and readily available
to them.
We also are adding two investment
company filings to the list of filings that
must be made electronically and making
a number of technical amendments to
rules and forms in connection with
filing on the EDGAR system.
I. Identification of Open-End
Management Investment Company
Series and Classes and Contracts Issued
by Insurance Company Separate
Accounts
A. Background
In the modernization adopting and
proposing releases, we requested
comment on the use of eXtensible
Markup Language (XML) for EDGAR
tagging in EDGAR submissions. We
requested comment on the impact of our
requiring, where applicable, that filers
provide XML tagging concerning feerelated data; for investment companies,
identification of individual series
(portfolios) and classes; and for variable
insurance products, identification of
contracts issued by separate accounts.
Commenters agreed that XML tagging
will be useful and potentially a very
powerful tool.16
In this age of information, we believe
that filings made with us are of much
greater use to investors if they are
readily available in electronic form. We
today, therefore, adopt rules that will
allow the investing public and our staff
to more easily track filings made with
regard to series and classes of mutual
funds and individual contracts of
insurance company separate accounts.
16 See discussion under ‘‘EDGAR Tags’’ in Section
I.L of the modernization proposing release.
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Our rules will accomplish this
technologically through expanded use
of XML tagging.
Many open-end investment
companies, commonly known as mutual
funds, registering on Form N–1A 17 are
organized as single registrants with
several series (sometimes referred to as
portfolios) under Sections 18(f)(1) and
(2) 18 of the Investment Company Act
and its Rule 18f–2.19 Each series may
also issue more than one class of
securities under Rule 18f–3 20 under the
Investment Company Act. Classes
typically differ based on fee structure,
with each class having a different sales
load and distribution fee. Series and
classes of a registrant are often marketed
separately, without reference to other
series or classes or to the registrant’s
name.
Insurance company separate accounts
frequently register and issue multiple
contracts. Each separate account is a
registrant under the Investment
Company Act. Generally, each contract
issued by a separate account is
separately registered under the 1933 Act
and is assigned a separate 1933 Act file
number. Insurance company separate
accounts and the contracts issued by
them are registered on Form N–3 21
(management investment companies
that issue variable annuities), Form N–
4 22 (unit investment trusts that issue
variable annuities), or Form N–6 23 (unit
investment trusts that issue variable life
insurance). Insurance company separate
accounts organized as management
investment companies registering on
Form N–3 may have multiple series.
Any particular filing for a single
registrant may be filed for only some of
its series and classes (or contracts, in the
case of separate accounts). A single
registrant may make multiple filings of
the same type (for example, posteffective amendment filings), each
covering different series and/or classes
(or contracts) of that registrant. We keep
records of filings on an investment
company registrant basis, but the
EDGAR system currently does not
generate a record of filings on a series,
class or contract basis.24 Funds must
currently provide information in the
text of their filings identifying for which
series or classes (or contracts) their
filings are being made, but currently
CFR 239.15A and 274.11A.
U.S.C. 80a–18(f)(1) and (2).
19 17 CFR 270.18f–2.
20 17 CFR 270.18f–3.
21 17 CFR 239.17A and 274.11b.
22 17 CFR 239.17b and 274.11c.
23 17 CFR 239.17c and 274.11d.
24 As indicated above, generally, each contract
issued by a separate account is assigned a separate
1933 Act file number.
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17 17
18 15
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43559
they do not provide this information as
part of the electronic identifying data
they enter in the EDGAR submission
template. Today we are adopting rules
that will require that open-end
management investment companies and
separate accounts that register on Forms
N–1A, N–3, N–4, and N–6 (collectively,
S/C Funds) obtain identifiers for their
series and classes (or contracts, in the
case of separate accounts) and
electronically identify for which series
and classes (or contracts) of the S/C
Fund a particular filing is made.
1. Implementation of Requirement for
Series and Class (Contract) Identifiers—
Existing Series and Classes (Contracts)
We are implementing the requirement
for S/C funds to identify their series and
classes (contracts) by having all S/C
Funds enter their existing series and
class (and contract) identification onto a
special section of the EDGAR Filing
Web site 25 (the Series and Classes
(Contracts) Information Page).26 Each
S/C Fund will enter information for
each of its existing series and classes (or
contracts) at this Web site page; each
will provide series names,27 class (or
contract) names,28 and ticker symbols, if
25 The address for the EDGAR Filing Web site is
https://www.edgarfiling.sec.gov/.
26 Each S/C Fund will enter information on the
Series and Classes (Contracts) Information Page
concerning only their series and classes (contracts)
currently in existence. Series and classes (contracts)
which come into existence on or after the
Mandatory Series/Class (Contract) Identification
Date (discussed below) will enter the information
for their new series and classes (contracts) in a
separate section of the EDGAR submission template
of the initial registration statement or post-effective
amendment filing by which they add the new series
or class (contract).
A S/C Fund that is not organized as a series
company and that has no separate classes will be
deemed to have one series and class. See footnotes
54 and 57 and accompanying text.
27 A S/C Fund must enter a unique name for each
of its series, i.e., a S/C Fund may not enter duplicate
series names for its own series (although a series
might have the same name as series of other S/C
Funds). For each of its series, the S/C Fund should
enter the name by which that series is most
commonly known. For example, if the ‘‘Acme
Trust’’ complex has a series named the ‘‘Bond
Fund’’ which is known and marketed as ‘‘the Acme
Bond Fund,’’ the fund should enter the name
‘‘Acme Bond Fund’’ as the name of the series.
28 A S/C Fund must enter a unique name for each
of its classes (contracts) existing under each series,
i.e., a S/C Fund may not enter duplicate class
(contract) names for classes (contracts) of the same
series. Most class names are letters or names such
as ‘‘Institutional’’ or ‘‘Retail.’’ Class A, for example,
typically has a front-end sales load; Class B often
has a deferred sales load and a higher annual
distribution fee. For each contract issued by an
insurance company separate account, the separate
account should enter the name by which that
contract is most commonly known to the public
(i.e., the name by which it is marketed). For
example, if the ‘‘Acme Insurance Company Variable
Account C’’ issues a contract called ‘‘Acme
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Federal Register / Vol. 70, No. 143 / Wednesday, July 27, 2005 / Rules and Regulations
any.29 After this information is entered,
we will issue series and class
identifiers. These identifiers will be ten
characters in length (nine numbers
preceded by an ‘‘S’’ for series identifiers
and a ‘‘C’’ for class (contract) identifiers)
and will uniquely, and persistently,
identify each series and/or class (or
contract). These identifiers will be
available to the public. Information filed
with us containing these identifiers will
be searchable by the public and our staff
using the series and class (contract)
identifiers and also using the series and
class (contract) names without the need
for reference to the S/C Fund issuing the
series and/or class (contract). The
information relating to its series and
classes (contracts), including their
identifiers, will be available to the S/C
Fund quickly via e-mail notification
following the entering of information
and at the EDGAR Filing Web site, from
which the S/C Fund may copy it as
needed. The S/C Fund will also use the
Series and Classes (Contracts)
Information Page to update series and
class (contract) information as required
upon specified events, such as name
change and deactivation, liquidation, or
other events resulting in the elimination
of a series or class or deregistration of
the S/C Fund.
For insurance company separate
accounts, only separate accounts
registered as management investment
companies (e.g., Form N–3 filers) with
multiple series (portfolios) within the
separate account will be able to have
more than one series (and therefore be
issued more than one series identifier).
In those cases, each series (portfolio)
within the separate account would be
required to obtain its own series
identifier. A separate account organized
as a unit investment trust (e.g., Forms
N–4 and N–6 filers) will be deemed to
have a single series; this single series
will have the same name as the separate
account, notwithstanding any division
of the separate account into subaccounts corresponding to underlying
investment options available under a
contract. In addition, a separate account
will be deemed to have multiple classes
corresponding to the different contracts
issued by the separate account and will
be required to obtain class (contract)
identifiers for each contract. Subaccounts corresponding to different
accumulation unit values under a single
Retirement Strategies II Deferred Variable Annuity,’’
which is known and marketed as ‘‘Acme Retirement
Strategies II,’’ the separate account should enter the
name ‘‘Acme Retirement Strategies II’’ as the name
of the contract.
29 S/C Funds will enter their ticker symbols, if
any, at the class (contract) level (in addition to their
class name).
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contract would not be considered
different ‘‘classes’’ for purposes of
obtaining identifiers under this rule.
The Series and Classes (Contracts)
Information Page on the EDGAR Filing
Web site is currently open for entry of
information for existing series and
classes on a voluntary basis. All S/C
Funds will be required to have entered
information for their existing series and
classes (contracts) and received their
series and class (or contract) identifiers
no later than February 6, 2006. We have
set than February 6, 2006, as the date on
and after which EDGAR will not accept
specified filings without required series
and class (contract) identifiers (the
‘‘Mandatory Series/Class (Contract)
Identification Date’’). Appendix J to the
EDGARLink Filer Manual outlines the
specifics and formatting requirements of
the information the S/C Funds are to
enter onto the system, and the Filer
Manual will specify information that
they will need to include in specified
filings on and after the Mandatory
Series/Class (Contract) Identification
Date.
2. Implementation of Requirement for
Series and Class (Contract) Identifiers—
New Series and Classes (Contracts)
If a S/C Fund adds a new series or
class (contract) on or after the
Mandatory Series/Class (Contract)
Identification Date, the S/C Fund is not
to enter information concerning the new
series or class (contract) on the Series
and Classes (Contracts) Information
Page on the EDGAR Filing Web site.30
Instead, the S/C Fund must enter
information concerning its new series or
classes (contracts) which come into
existence on or after the Mandatory
Series/Class (Contract) Identification
Date in a separate area of the EDGAR
submission template as part of the
substantive filing by which it adds the
new series or class (contract). For
example, on and after the Mandatory
Series/Class (Contract) Identification
Date, a newly registered open-end
management investment company
(mutual fund) filing on Form N–1A will
add its new series and/or classes
(contracts) in its initial ‘‘N–1A’’
submission template and, where
necessary, in a pre-effective amendment
30 If a S/C Fund makes a filing on behalf of a new
series or class (contract) before the Mandatory
Series/Class (Contract) Identification Date, the S/C
Fund will enter the information concerning that
new series or class (contract) on the Series and
Classes (Contracts) Information Page on the EDGAR
Filing Web site after the first filing made on behalf
of the new series or class (contract); this is
consistent with the procedure for other series and
classes (contracts) in existence before the
Mandatory Series/Class (Contract) Identification
Date.
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(‘‘N–1A/A’’ submission); an existing
mutual fund must add its new series in
the ‘‘485APOS’’ EDGAR submission
template for its filing under Securities
Act Rule 485(a) and will add its new
classes in a ‘‘485APOS’’ submission
template; a newly registered separate
account organized as a management
investment company filing on Form N–
3 must add its new series and/or
contract information in its initial ‘‘N–3’’
submission template; and newly
registered separate accounts filing on
Forms N–4 and N–6 must add their new
contract information in the initial ‘‘N–
4’’ or ‘‘N–6’’ submission template,
respectively, filed to register the new
contract. The identifiers for new series
and classes added via the submission
template will be available to the S/C
Fund quickly via e-mail notification
following the filing in which the
information was entered.31 These
identifiers will also be available at the
EDGAR Filing Web site. The identifiers
may be copied from this site by the
S/C Fund. This site may also be utilized
for required updates of series and class
(contract) information as required upon
specified events, such as name change
and deactivation of a series or class or
deregistration of the S/C Fund.
3. Mandatory Series/Class (Contract)
Identification Date
We are requiring that funds receive
their series and class (contract)
identifiers for existing series and classes
no later than February 6, 2006, the
Mandatory Series/Class (Contract)
Identification Date. Since third party
filers, including parties to mergers, will
need to use this information in filings,
all S/C Funds will need to ensure that
the information concerning their
existing series and classes (contracts)
has been entered prior to the Mandatory
Series/Class (Contract) Identification
Date.
After the Mandatory Series/Class
(Contract) Identification Date, we will
post notice on the ‘‘Information for
EDGAR Filers’’ page of the
Commission’s Public Web site
(www.sec.gov) and the EDGAR Filing
Web site (www.edgarfiling.sec.gov) as to
the date on which we will close the
Series and Classes (Contracts)
Information Page for entry of
information concerning existing series
31 The notice of acceptance or suspension for any
submission requiring series and class (contract)
identifiers will contain the included existing
identifier(s) and series and class (contract) name(s)
in addition to the information that is currently
contained in the notice. A notice of acceptance will
also contain new identifiers, if any, added in the
filing; a notice of suspension will necessarily not
include identifiers that were to have been added
with the intended filing.
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and classes. On and after that date, the
Series and Classes (Contracts)
Information Page will be used only for
retrieving and editing series and class
(contract) information. After the closing
of the Series and Classes (Contracts)
Information Page for entry of data for
existing series and classes (contracts), if
a S/C Fund fails to enter its information
in a timely manner and receive its
identifiers, the staff may require the S/
C Fund to file a post-effective
amendment to generate the identifiers
via the submission template. Until the
S/C Fund provides the information
concerning its series and classes
(contracts) and is issued identifiers, it
will be unable to make other filings that
require series and class (contract)
identifiers.
We believe that this method for S/C
Funds to obtain identifiers for their
existing series and classes (contracts)
will provide the most flexibility for S/
C Funds. This method will allow S/C
Funds an extended period of time in
which to provide the information and
obtain the identifiers. A S/C Fund may
choose to obtain its identifiers for all its
existing series and classes at one time
via the Series and Classes (Contracts)
Information Page. Or, a S/C Fund may
choose to spread out its entering of
information and receipt of identifiers
through the period prior to than
February 6, 2006. Each S/C Fund will
need to make sure, however, that it has
obtained its identifiers for all its series
and classes (contracts) in existence prior
to the Mandatory Series/Class (Contract)
Identification Date.
4. Requirement To Include Series and
Class (Contract) Identifiers in EDGAR
Filings; Consequence of NonCompliance
On and after the Mandatory Series/
Class (Contract) Identification Date, S/C
Funds must use series and class
(contract) identifiers in certain EDGAR
submissions specified in the EDGAR
Filer Manual. We are adding the series
and class (or contract) identification
requirement to the EDGARLink header
templates of certain investment
company EDGAR submissions.32 We
believe the method we have chosen for
32 Filings using the following EDGAR submission
types will be subject to series and class (contract)
identification: N–1A, N–1A/A, N–3, N–3/A, N–4,
N–4/A, N–6, N–6A, 485APOS, 485BPOS, 485BXT,
POS AMI, 497, 497K1, 497K2, 497K3A, 497K3B,
497J, 497AD, N–14, N–14/A, N–14AE, N–14AE/A,
N–30D, N–30D/A, N–30B–2, N–CSR, N–CSR/A, N–
CSRS, N–CSRS/A, NT–NCSR, NT–NCSR/A, N–PX,
N–PX/A, 24F–2NT, 24F–2NT/A, NSAR–A, NSAR–
A/A, NSAR–AT, NSAR–AT/A, NSAR–B, NSAR–B/
A, NSAR–BT, NSAR–BT/A, NSAR–U, NSAR–U/A,
NT–NSAR, NT–NSAR/A, N–Q, N–Q/A and all
proxy submission types that may be filed by or with
respect to investment companies.
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16:05 Jul 26, 2005
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S/C Funds to obtain identifiers for their
existing series and classes (contracts)
will help ensure that identifiers are
assigned to existing series and classes
(contracts) well in advance of EDGAR
filings requiring them. The only
instances in which identifiers will be
generated at the time of a filing by entry
of information via the EDGAR
submission template will be when a
new S/C Fund comes into existence or
when an existing S/C Fund adds new
series or classes (contracts).33 The S/C
Fund will be able to ‘‘cut and paste’’ the
series and class (contract) identifying
information from the Web site into
filings as needed.34 We are requiring
that S/C Funds include the identifiers in
all filings relating to the series and
classes (contracts). 35 Indeed, the
identifiers will be a substantive
requirement of the filing. Consequently,
failure of a S/C Fund to include
correctly the required identifiers will
mean that a filing for that series and/or
class (or contract) has not been made. 36
On and after the than February 6, 2006,
Mandatory Series/Class (Contract)
Identification Date, filings requiring
series and class (contract) identifiers
will be suspended if the identifiers are
not included in the EDGAR filing or if
the identifiers are not identifiers
associated with the CIK 37 of the S/C
33 The following EDGAR submission types will
allow for entry of information for new series: N–1A,
N–1A/A, N–3, N–3/A, N–4, N–4/A, N–6, N–6/A,
485APOS, and POS AMI. The following submission
types will allow for the entry of information for new
classes (contracts): N–1A, N–1A/A, N–3, N–3/A, N–
4, N–4/A, N–6, N–6/A, 485APOS, 485BPOS, and
POS AMI. We note that these are the characteristics
of the EDGAR submission types; nevertheless, S/C
Funds should use only those EDGAR submission
types that correspond to the form and rule under
which the S/C Fund makes its substantive filing.
34 Filers will also be able to cut and paste from
any compatible source. For example, if filers have
a listing of series and classes (contracts) in a word
processing document, they should be able to cut
and paste from that document. However, if filers do
so, they must ensure that the secondary documents
are kept up-to-date with the most current series and
class data.
35 We received comment requesting that we
provide electronic notice of acceptance or rejection,
describing the status of the filing and indicating the
names of the series and classes (or contracts) and
their corresponding identifiers. Companies will
receive notices with this information, provided that
they have entered a current e-mail address in their
company information on our EDGAR filing Web
site.
36 See amendments to Rule 11 of Regulation S-T,
discussed in Section I.B below. The staff will not
have the ability to change series and class (contract)
data via post-acceptance corrections. The staff will,
of course, consider filing date adjustments under
Rule 13(b) of Regulation S–T [17 CFR 232.13(b)],
and grant relief pursuant to delegated authority in
appropriate instances, depending on the facts and
circumstances of each request.
37 A filer’s CIK (or ‘‘central index key’’) is a tendigit number uniquely identifying that filer.
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Fund, necessitating a resubmission of
the filing in question.38
By requiring that the S/C Fund
electronically identify the series and
classes (or contracts) for which a filing
is made, we are facilitating the ability of
the investing public and our staff to
search easily for EDGAR filings made on
behalf of specified series and classes
(contracts). The electronic identification
of series and classes (contracts) will
enable the investing public to search our
Web site for filings covering the series
and classes (contracts) they need. We
believe that our amendments today
recognize that disclosures in filings are
only as useful as they are available; we
believe that our amendments will
facilitate substantially the investing
public’s access to investment company
information needed for their investment
decisions. To this end, it is critical that
S/C Funds obtain and include the
correct identifying information in their
filings.
5. Requirement To Update Information
S/C Funds will also have a duty to
update and keep current their series and
class (or contract) information. For
example, filers will be required to
update their information via the Series
and Classes (Contracts) Information
Page for series and class (or contract)
name changes, addition of ticker
symbols, or deactivation (if a series is
never offered or no longer makes filings
because of a merger, liquidation or other
means of elimination or if the S/C Fund
has deregistered).
6. Identification of Investment Company
Type; Parties to a Merger
In conjunction with our rules to
require the identification of series and
classes (contracts), we are also adding to
the submission templates of selected
filings used by investment companies
an additional field for identification of
the type of investment company making
the filing.39 Companies may be required
to check a box if they are investment
companies (for certain submissions) and
to select from a pull-down menu in the
EDGAR submission template their
investment company ‘‘type,’’ where type
is chosen according to whether a
company’s last effective registration
38 Because of the potential consequences of
failure to correctly include identifiers in filings, we
note that the duty to insert the identifiers, as well
as the duty of electronic filing in general, should
be assigned to a person who has sufficient
knowledge of the EDGAR system and filing
requirements and the fund’s structure and not
delegated exclusively to a filing agent.
39 S/C Funds, which are required to obtain series
and class (contract) identifiers via the Series and
Classes (Contracts) Information Page, will also enter
information concerning their type on that page.
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statement was filed on Form N–1 (openend management investment company
separate account that does not offer
variable annuity contracts), Form N–1A
(open-end management investment
companies), N–2 (closed-end
management investment companies,
including business development
companies),40 N–3 (separate accounts
organized as management investment
companies that offer variable annuities),
N–4 (separate accounts organized as
unit investment trusts that offer variable
annuities), N–5 (small business
investment companies),41 N–6 (separate
accounts organized as unit investment
trusts that offer variable life insurance
policies), S–1 (face amount certificate
companies),42 S–3 (face amount
certificate companies),43 or S–6 (unit
investment trusts, other than those filing
on Forms N–4 and N–6).44 S/C Funds
will also be required to supply
electronic information in the EDGAR
template concerning the acquiring fund
and the target (and their series and
classes or contracts, if any, in existence)
in connection with merger-related
filings on Form N–14,45 under Rule
425,46 and under the proxy rules.
7. Identification Requirement
Applicable to Non-Registrants Filing
Proxies
We are also requiring non-registrant
third parties making proxy filings with
respect to investment companies to
designate ‘‘type’’ of investment
company and to include series and/or
class (or contract) identifiers in
designated proxy submission types.
After the Mandatory Series/Class
(Contract) Identification Date, when
filings are made with series and class
(contract) identifiers and specification
of investment company type, this
information will be available on the
EDGAR page of our public Web site
(https://www.sec.gov), as is currently
each entity’s CIK. We recommend that
filers obtain this information from our
public company database site at
www.edgarcompany.sec.gov.
8. Electronic Filing Responsibilities
With respect to these requirements
that we adopt today, including the
updating requirements, we emphasize
that it is the investment company’s
responsibility to ensure the correctness
of this information and its use in each
40 17
CFR 239.14 and 274.11a–1.
CFR 239.24 and 274.5.
42 17 CFR 239.11.
43 17 CFR 239.13.
44 17 CFR 239.16.
45 17 CFR 239.23.
46 17 CFR 230.425.
41 17
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of its filings on the EDGAR system.47
Each S/C Fund must ensure that it
receives all of its series and class (or
contract) identifiers for series and
classes (contracts) in existence before
the Mandatory Series/Class (Contract)
Identification Date; that it enters
correctly information concerning series
and classes (contracts) coming into
existence on or after the Mandatory
Series/Class (Contract) Identification
Date; and that its filings are made using
the correct EDGAR codes, including
series and class (or contract) identifiers.
A S/C Fund may verify the codes and
identifiers under which its filing was
made and accepted by reading its
electronic notice of acceptance, which
will contain the CIK, file number(s) and,
where applicable, series and class (or
contract) names and identifiers.48
B. Regulation S–T and Related Form
Amendments in Connection With Series
and Class (Contract) Identification
Requirements
1. New Rule 313 Under Regulation S–
T
We are adding new Rule 313 under
Regulation S–T in connection with
identification of series and classes. New
Rule 313 provides that all S/C Funds
(i.e., investment companies whose last
registration statement was filed on Form
N–1A, N–3, N–4, or N–6) must obtain
identifiers for their constituent series
existing under Sections 18(f)(1) and (2)
of the Investment Company Act and
Investment Company Act Rule 18f–2
and identify the series for which a
47 This responsibility includes ensuring the
correctness and timeliness of updates to names and
deactivations of series and/or class (contract)
identifiers, as required by Rule 313. We advise
funds that ensuring that the correct information is
contained in their EDGAR submissions, including
the correct use of CIKs and series and class
(contract) identifiers, should be addressed in a
fund’s written policies and overseen by the fund’s
chief compliance officer. See Compliance Programs
of Investment Companies and Investment Advisers,
Release No. IC–26299 (Dec. 17, 2003) [68 FR 74713]
at footnotes 24 and 75.
We also remind companies of their obligation to
keep their company information current and
accurate, particularly their address(es) and IRS
numbers. See Section 1.2.6 (Changing Company
Information) of the EDGARLink Filer Manual.
(Investment companies organized as series funds
may provide the IRS number of any one of their
constituent series.) Companies may view and
update their information using the EDGAR Filing
Web site.
48 Before a S/C Fund uses the Series and Classes
(Contracts) Information Page, it must make sure it
has only one CIK. S/C Funds must submit their
Investment Company Act filings under only one
Investment Company Act number (811–) and one
CIK. (Registrants may have multiple 1933 Act
numbers under a single CIK.) A S/C Fund wishing
to obtain identifiers that has more than one 1940
Act number or more than one CIK, should call the
IM EDGAR Inquiry Line at 202–551–6989 for
assistance before proceeding.
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particular filing is being made.49 A S/C
Fund that is not organized as a series
company but is covered under this rule
will be deemed to have one series and
must obtain a series identifier and
include that identifier in specified
filings.50 This requirement is to assure
that investors, the public, and our staff
will be able to electronically search
within the same universe of filers for
each entity operating as a mutual fund
or separate account, for example,
whether it is a mutual fund operating as
a single series (a ‘‘stand alone’’ fund) or
a series of a S/C Fund. It will also
permit electronic searches of all Form
N–3 filers, including separate accounts
consisting of a single series as well as
those with multiple series.
Under Rule 313, each such
investment company or series that has
multiple classes under Investment
Company Act Rule 18f–3 51 (or that
issues multiple contracts, in the case of
insurance company separate accounts)
will also be required to obtain a class (or
contract) identifier for each class (or
contract) and include that identifier in
specified submission types.52 S/C Funds
or series that are not organized as
multiple class companies are deemed to
have one class and must obtain a class
identifier and include that identifier.53
Rule 313 will require that S/C Funds
or series provide identifying
information when they file certain
merger documents (Form N–14,54 Rule
425,55 and proxy filings), including
information about both the target and
acquiring fund or series, class(es), or
contract(s).
Under Rule 313, S/C Funds will have
a duty to keep the information regarding
their series and classes up to date. S/C
Funds will update their information via
the Series and Classes (Contracts)
Information Page if the name of a series
or class (or contract) changed. S/C
Funds also will deactivate the
identifiers for a series and/or class (or
contract) via the Series and Classes
(Contracts) Information Page when the
49 This determination is to be made without
reference to any merger/proxy filings submitted on
Form N–14
50 This ‘‘dummy’’ series will be assigned the same
name as the S/C Fund.
51 17 CFR 270.18f–3.
52 Separate accounts registering on Forms N–4
and N–6 will be deemed to have one ‘‘dummy
series’’ assigned the same name as the S/C Fund
and will obtain a separate identifier at the ‘‘class’’
level (rather than series identifiers) for each of their
contracts.
53 This ‘‘dummy’’ class will be assigned the same
name as the series to which it belongs. ‘‘Stand
alone’’ funds with no separate series or classes will
be deemed to have one series and one class, each
assigned the same name as the S/C Fund.
54 17 CFR 239.23.
55 17 CFR 230.425.
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series and/or class (contract) is no
longer offered by the S/C Fund or the
S/C Fund is deregistered. While EDGAR
will suspend attempted filings which
include deactivated series or class
(contract) identifiers, information on
deactivated series and classes
(contracts) will remain available and
searchable on the Commission’s public
Web site.
2. Rule 11 Under Regulation S–T
Currently, Rule 11 of Regulation S–T
defines the phrase ‘‘official filing’’ to
mean any filing that is received and
accepted by us, regardless of filing
medium and exclusive of header
information, tags and any other
technical information required in an
electronic filing. We are amending this
definition to provide that the electronic
identification of investment company
type and inclusion of identifiers for
series and class (or contract, in the case
of separate accounts of insurance
companies), as we are requiring under
Rule 313 of Regulation S–T, will be
deemed part of the official filing. On
and after the Mandatory Series/Class
(Contract) Identification Date, failure of
a S/C Fund to include correctly the
required identifiers will mean that a
filing for that series and/or class (or
contract) has not been made. We also
stress that it is important for S/C Funds
to keep their information up-to-date,
including updating in a timely manner
when a series and/or class (contract)
deactivates. If a S/C Fund does not do
so, we will assume that the S/C Fund is
delinquent in reporting for a series or
class (contract).
3. Forms TH and SE
Form TH 56 is the form that filers use
as a cover for filings made in paper
under a temporary hardship exemption
under Rule 201 of Regulation S–T.
Under Rule 201, confirming electronic
copies of filings made in paper under
temporary hardship exemptions must be
made within [6] business days of the
date of the paper filings. Form SE 57 is
the form that electronic filers must use
to submit any paper format exhibit
permitted under Rule 201, 202, or 311
of Regulation S–T.58 We are amending
Forms TH and SE to require the
inclusion of series and class (or
contract) identifying information for
those filings for which the identifiers
will be required in the confirming
56 17 CFR 239.65, 249.447, 259.604, 269.10, and
274.404.
57 17 CFR 239.64, 249.444, 259.603, 269.8, and
274.403.
58 17 CFR 232.201, 232.202, or 232.311.
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electronic copy or associated electronic
filing, respectively.
II. Mandatory Electronic Investment
Company Filings
Until recently, investment companies
could submit filings of fidelity bonds
under Section 17(g),59 sales literature
filed with us under Section 24(b),60 and
litigation material filed under Section
33 of the Investment Company Act 61 in
paper only. In August 2004, we
modified the EDGAR system to allow
companies to make these filings either
in paper or electronically on a voluntary
basis.62 We are now amending Rule 101
to make two of these submissions
mandatory electronic submissions and
to continue to allow submission of the
third electronically on a voluntary basis.
As of August 2004, companies could
submit either in paper, or electronically
on the EDGAR system on a voluntary
basis, sales literature filed with us 63
under Section 24(b) of the Investment
Company Act.64 Because of the format
and graphics which characterize these
submissions, at the time of the original
adoption of the EDGAR rules, we
believed that the burden to registrants of
electronically formatting sales literature
appeared to outweigh the usefulness of
developing an electronic database.65
Given the advances in technology and
the availability of HTML as a format for
official EDGAR filings, we proposed to
require filers to make these submissions
electronically.66 We note that, for filers
who are required to file with us
prospectuses submitted under Securities
Act Rule 482 67 (482 ads), the filers must
already submit the 482 ads
electronically.68 We requested comment
on whether we should require filers to
59 15 U.S.C. 80a–17(g). See Release No. 33–6978
(Feb. 23, 1993) [58 FR 14848] and Release No. 33–
7241 (Nov. 13, 1995) [60 FR 57682] at footnotes 26–
32 and accompanying text.
60 15 U.S.C. 80a–24(b).
61 15 U.S.C. 80a–31.
62 See the EDGAR Filer Manual Release at
footnotes 6–10 and accompanying text.
63 Most investment company registrants file sales
literature with the National Association of
Securities Dealers (NASD), in lieu of filing with us,
as permitted by Rule 24b–3 under the Investment
Company Act [17 CFR 270.24b–3]. We are not
proposing to change Rule 24b–3; these filers will
continue to make their submissions to the NASD
only.
64 See Rules 24b–1, 24b–2, and 24b–3 [17 CFR
270.24b–1, 270.24b–2, and 270.24b–3].
65 See Release No. 33–6978 at footnotes 51 and 52
and accompanying text.
66 We are amending both Rule 101 of Regulation
S–T and Rule 24b–2 under the Investment
Company Act, which currently provide that filers
submit such material to us in paper only.
67 17 CFR 230.482.
68 See Release No. 33–7122 (Dec. 19, 1994) [59 FR
67752 (Dec. 30, 1994)] at footnote 32 and
accompanying text.
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43563
submit sales literature on EDGAR in
HTML format. We also noted that, if we
were to make mandatory the electronic
submission of sales literature, under
paragraph (c) of Rule 304 of Regulation
S–T,69 filers will be required to retain
copies of sales literature documents
including graphic materials for a period
of five years and will be required to
furnish to the Commission or the staff,
upon request, a copy of any or all of
such documents. We received no
comments on this proposal, and we are
adopting it as proposed.
Also as of August 2004, companies
could submit in paper, or electronically
on a voluntary basis, filings under
Section 17(g) 70 and litigation material
filed under Section 33 of the Investment
Company Act. Filings under Section
17(g) consist of the registrant’s fidelity
bond, which is filed under Rule 17g–
1(g)(1),71 and claims and settlements
filed under Rule 17g–1(g)(2) and (3),
respectively.72 Filings of litigation
material under Section 33 include a
wide variety of documents.73 We
believed that most filers would have
electronic copies of their fidelity bonds
and claims and settlements as well as
litigation materials and that these filings
should therefore be available to the
public through our EDGAR system.
However, the only comment that we
received concerning filings under
Section 17(g) and Section 33 stated that
investment companies would be able to
provide copies of fidelity bonds and
related documents with the Commission
if given sufficient transition time, but
that it would be burdensome to require
the electronic filing of litigation
materials, since the materials may be
voluminous and the technology to easily
convert paper documents into either
ASCII or HTML is not available. This
commenter also requested that filers be
given sufficient time to transition to the
69 17
CFR 232.304(c).
includes submission of an investment
company’s fidelity bond; see Release No. 33–7241
at footnotes 30 and 31 and accompanying text.
71 17 CFR 270.17g–1(g)(1).
72 17 CFR 270.17g–1(g)(2) and (3).
73 The documents include the following: (1) all
pleadings, verdicts, or judgments filed with the
court or served in connection with such action or
claim; (2) any proposed settlement, compromise, or
discontinuance of such action or claim; and (3)
motions, transcripts, or other documents filed in or
issued by the court or served in connection with
such action or claim as may be requested in writing
by the Commission. If any of the documents in (1)
or (2) above are delivered to the company or party
defendant, Section 33 requires that the document be
filed with the Commission not later than 10 days
after receipt. If the document is filed in court or
delivered by the company or party defendant, it
must be filed with the Commission within five days
after the filing or delivery.
70 This
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electronic filing of Section 17
materials.74
We are adopting the requirements for
the mandatory electronic filing of
Section 17 fidelity bonds and claims
and settlements, as proposed, but with
a delayed effectiveness date to allow
transition time.75 However, we are not
adopting these requirements with
respect to litigation materials at this
time due to the technical difficulty that
many filers may have scanning and
verifying the accuracy of these
documents; instead, we will continue to
allow companies to file litigation
materials either in paper or
electronically on a voluntary basis.76
We will review the status of technology
from time to time to determine whether
and at what point we should make these
filings mandatory electronic as well.
III. Technical Amendments to EDGAR
System Filing Requirements
In the S/C proposing release, we also
proposed technical corrections to our
rules relating to paper exhibits for
EDGAR filings and incorporation by
reference by investment companies into
documents filed on EDGAR. We are now
adopting these proposals, as discussed
below.
A. Rule 102(d) of Regulation S–T
Currently, paragraph (d) of Rule 102
provides that each electronic filing
requiring exhibits must contain an
exhibit index. It further requires that,
whenever an exhibit is filed in paper
pursuant to a temporary or continuing
hardship exemption, the filer must
place the letter ‘‘P’’ next to the listed
exhibit in the exhibit index to reflect
that the exhibit was filed in paper
pursuant to such exemption. However,
the rule does not require the designation
‘‘P’’ for an exhibit filed in paper other
than pursuant to a hardship exemption.
Nor does the rule require designation of
the authority under which a filer was
74 This commenter also expressed concern with
having to include series and class identifiers in
complex filings such as Section 17 fidelity bonds.
We note that these EDGAR submission types (40–
17G and 40–17GCS and their amendments) are not
among the submission types that we are at this time
designating as requiring series and/or class
(contract) identifiers.
75 For administrative convenience, we are also
delaying the effective date with respect to the
mandatory electronic filing of sales literature under
Section 24. As of the effective date, companies will
have to submit these materials electronically, either
as ASCII or HTML documents.
76 The EDGAR submission types for these filings
will be as follows: 40–17G (fidelity bond filed
pursuant to Rule 17g–1(g)(1)); 40–17GCS (notice of
claim or settlement filed pursuant to Rule 17g–
1(g)(2) or (3)); 40–24B2 (sales literature filed
pursuant to Rule 24b–2); and 40–33 (litigation
material filed pursuant to Section 33 of the
Investment Company Act).
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16:05 Jul 26, 2005
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submitting an exhibit in paper. We are
amending paragraph (d) to require the
designation ‘‘P’’ for all exhibits filed in
paper, the designation ‘‘Rule 311’’ next
to the letter ‘‘P’’ in the exhibit index for
exhibits filed pursuant to Rule 311 of
Regulation S–T, and the letters ‘‘TH’’ or
‘‘CH,’’ respectively, next to the letter
‘‘P’’ in the exhibit index for exhibits
filed pursuant to temporary or
continuing hardship exemptions.
The rule also currently requires that,
whenever a confirming electronic copy
of an exhibit is filed pursuant to a
hardship exemption, the exhibit index
must specify where the confirming
electronic copy can be located and the
filer must place the designation ‘‘CE’’
(confirming electronic) next to the listed
exhibit in the exhibit index. We
requested comment on the usefulness of
the rule’s requirement that the exhibit
index must specify where the
confirming electronic copy can be
located. For example, we asked whether
the provision is useful in locating the
electronic confirming copy of the paper
exhibit where an exhibit filed in paper
under a temporary hardship exemption
is later incorporated by reference into a
filing. We encouraged commenters, if
they found that the provision is not
useful, to provide suggested revisions to
make the rule more helpful to users of
the information. We received no
comments in response to our request,
and we are not amending this provision.
B. Rule 102(e) of Regulation S–T
Paragraph (e) of Rule 102 provides
that any incorporation by reference by a
registered investment company or a
business development company must
relate only to documents that have been
filed in electronic format. We are
adopting as proposed an amendment to
this rule to codify staff interpretation
that incorporation by reference in an
EDGAR filing by a registered investment
company or a business development
company must relate only to documents
that have been filed in electronic format
on the EDGAR system. A filer may not
incorporate by reference electronic
filings made with us but not made via
the EDGAR system.77
C. Rule 201 of Regulation S–T
Rule 201(a)(1) of Regulation S–T
currently provides that, where a filer
makes a paper submission pursuant to
a temporary hardship exemption, a
microfiche copy of the paper document
is the official filing of the registrant. We
no longer keep on microfiche the official
77 For example, a registrant could not incorporate
by reference in an EDGAR filing to a document
submitted electronically on the IARD system.
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copies of filings made in paper under
the temporary hardship exemption;
paper filings are now electronically
imaged. Accordingly, we are amending,
as proposed, Rule 201(a)(1) to reflect
this change. We are also removing the
phrase ‘‘of the registrant,’’ since an
official filing may be made by a nonregistrant third party.
D. Rule 311(h)(1) of Regulation S–T
Rule 311 sets forth the requirements
for filers submitting documents in paper
under cover of Form SE. Paragraph
(h)(1) of Rule 311 currently provides
that, if the subject of a temporary
hardship exemption is an exhibit only,
a filer must file the exhibit under cover
of Form SE no later than one business
day after the date the exhibit was to be
filed electronically. We are amending
this provision, as proposed, to clarify
the current requirement 78 that the filer
must submit the exhibit and a Form TH
(the cover form for submitting a filing
under a temporary hardship exemption)
under cover of Form SE.79
E. Form SE
We had proposed to make an
additional amendment to Form SE that
parallels the changes to the exhibit
index requirement discussed above.
Currently, Form SE does not require the
filer to specify under which of these
rules the filer is submitting the paper
format exhibit. We are amending the
form, as proposed, to require filers to
indicate under which rule they are
submitting the paper exhibit, i.e., Rule
201 (Temporary Hardship Exemption),
Rule 202 (Continuing Hardship
Exemption), or Rule 311 (Permitted
Paper Exhibit). We also are amending
the General Instructions to Form SE to
clarify that, if the filer is submitting the
exhibit under a temporary hardship
exemption, the filer must submit both
the exhibit and a Form TH (the cover
form for submitting a filing under a
temporary hardship exemption) under
cover of Form SE. Finally, we are
adding to the General Instructions a
statement of the current requirement
that exhibits filed under a continuing
hardship exemption must include the
legend required by Rule 202(c) of
Regulation S–T.80
IV. Effective Dates
The amendments to Rules 101(b),
102(d), 201(a)(1), and 311(h)(1) under
78 See Release No. 33–6977 (Feb. 23, 1993) [58 FR
14628] at footnote 213 and accompanying text.
79 We are also making conforming amendments to
Note 1 to Rule 201(a) of Regulation S–T (17 CFR
232.201(a)).
80 17 CFR 232.202(c).
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Regulation S–T will become effective
September 19, 2005.
Rule 313 under Regulation S–T and
the amendments to Rule 11 under
Regulation S–T and to Forms TH and SE
(relating to the series and class
(contract) identification requirements)
will become effective February 6, 2006.
The amendments to Rules 101(a) and
101(c) under Regulation S–T will
become effective on June 12, 2006.
V. Cost-Benefit Analysis
We are sensitive to the costs and
burdens of our rules. The rules we are
adopting today reflect certain changes to
the information currently provided in
certain investment company
submissions and technical amendments
to our EDGAR filing rules. Specifically,
these amendments will require certain
open-end management investment
companies and insurance company
separate accounts to identify in their
EDGAR submissions information
relating to their series and classes (or
contracts, in the case of separate
accounts). This information is already
required in the text of the filing itself;
these amendments will require this
information to be included in an
electronically tagged form. In addition,
these amendments will add two
investment company filings to the list of
those that must be filed electronically
and make several minor and technical
amendments to our rules governing the
electronic submission of filings through
EDGAR.
A. Benefits
We expect that the addition of series
and class (contract) identifiers
ultimately will result in considerable
benefits to the securities markets,
investors, and other members of the
public, by expanding the accessibility of
information, and increasing the types of
information, filed and made available
for public review through the EDGAR
system. The primary goal of the EDGAR
system since its inception has been to
facilitate the rapid dissemination of
financial and business information in
connection with filings, including
filings by investment companies.
Requiring these entities to identify the
series and classes (or contracts) to
which filings relate will benefit
members of the investing public and the
financial community by making
information contained in Commission
filings more easily searchable and
readily available to them.
We believe that it can be difficult to
find filings on EDGAR related to
specific series and classes of funds. It
can also be difficult to find filings on
EDGAR related to specific variable
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insurance contracts. This discourages
both the public and Commission staff
from fully using the EDGAR filing data.
We believe the improvements that will
result from the series and class
(contract) identifiers will induce a
substantial amount of new demand for
the services provided by the EDGAR
system and our public Web site. The
amendments will result in the benefit to
the public of the EDGAR page of our
Web site being a comprehensive source
from which to find series and class
filings.
We also expect that our adoption of
requirements for mandatory electronic
filing of documents that previously
could be filed only in paper format will
result in economic benefits to current
electronic filers. Investment companies
should benefit from the increased
efficiencies in the filing process for
these filings resulting from the
amendments. By electronically
transmitting these documents directly to
the Commission, investment companies
will avoid the uncertainties and delays
that can occur with the manual delivery
of paper filings. Filers also will benefit
from no longer having to submit
multiple copies of paper documents to
the Commission.
These amendments should benefit
investors, financial analysts and others
by increasing the efficiency of retrieving
and disseminating fidelity bonds and
sales literature (not submitted to the
NASD) filed with the Commission. The
mandated electronic transmission of
these documents will enable investors
to access them more quickly. Currently,
it requires a personal visit to the
Commission’s Public Reference Room to
conduct a search for a particular filing
that is in paper or microfiche. Some
parties also use an agent at the Public
Reference Room for these searches.
After the implementation of this rule, an
investor will be able to find and review
the filing on any computer with an
Internet connection by accessing the
EDGAR data on the Commission’s Web
site or through a third party Web site
that maintains EDGAR data. These
amendments will also enable financial
analysts and others to retrieve, analyze
and disseminate more rapidly this
information. An investor should be able
to form more efficient investment
decisions about particular investment
companies. Both filers and investors
should benefit from increased
efficiencies in the Commission’s storage,
retrieval, and analysis of these filings
which will result from these
amendments. Mandated EDGAR filing
of these documents will result in their
addition to the Commission’s central
electronic repository of filings that is
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43565
free to anyone that has access to a
computer linked to the Internet. Because
the Commission’s staff will be able to
retrieve and analyze information
contained in these filings more readily
than under our current paper system,
mandated electronic filing of these
documents should facilitate the staff’s
retrieval and review of a particular
document.
We expect the technical corrections to
the Regulation S–T provisions should be
beneficial to filers inasmuch as they, as
have previous technical corrections,
will clarify existing rules and make the
filing community at large more aware of
current practices and interpretations.
These benefits, while qualitatively
important, are necessarily difficult to
quantify. Therefore, the Commission is
unable to provide a quantitative
estimate of the benefits of these new
requirements and amendments to
existing rules.
B. Costs
We believe that the rules we adopt
today for identification of series and
classes (contracts) impose few or no
costs related to substantive disclosure.
Rather, the amendments may result in
initial costs in connection with entering
information onto the EDGAR filing Web
site to obtain identifiers. Filers may
experience some minimal costs in
initially keying in data on their series
and classes (contracts) when they obtain
their identifiers, although a
representative of one fund group
Commission staff contacted that had
already obtained their identifiers stated
that they incurred no additional cost in
applying for identifiers. A
representative of another fund group
stated that it took approximately four
hours to read the instructions on the
EDGAR Filing Web site and obtain
identifiers because, initially, the
instructions were difficult to read; this
representative declined to provide any
cost estimate. If we assume a cost of
$50.00 per hour for obtaining identifiers
for the first time, the filer would have
incurred a one-time cost of $200. The
982 fund groups (including insurance
product groups) would, therefore, incur
a total one-time cost of $196,400. We
designed the EDGAR filing Web site
screens and the detailed instructions in
the EDGARLink filer manual to make it
easy for anyone familiar with the series
and class structure of the fund industry
and her own funds to enter data easily,
so we doubt that every fund group
would incur that level of cost.
Additionally, filers may experience
minimal programming costs in
including the identifying data in
specified filings and, when necessary,
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obtaining identifiers for new series and
classes (contracts). Some filers
contacted by the Commission were
unable to estimate the costs they would
incur to use the identifiers in
connection with filings. One filer who
uses third party software to prepare
EDGAR filings stated that the cost of
purchasing updated software was
unknown because the vendor has not
yet updated the software. We question
the importance of the cost of third party
software to consideration of these rules
because filers are not required to
purchase any software to meet the new
requirements; we will provide free
EDGARLink software with fields for
identifiers in filing templates.
Disseminators of EDGAR data, third
party software developers, and EDGAR
filing agents may incur some
transitional costs as they revise their
software and, in some instances,
hardware to accommodate the tagging
changes to keep track of series and class
identifiers for certain investment
company filings. Disseminators may
choose to reprogram their systems to
take advantage of the new tagging
scheme for identifying series and classes
of mutual funds and contracts of
insurance company separate accounts.
As a result, disseminators may incur
additional costs for processing.
We expect that the amendments to
make certain filings mandatory
electronic submissions will result in
some costs to issuers. However, for the
following reasons, we also expect that
filers should not bear the full range of
costs resulting from adoption of the
amendments. The expected costs consist
of ongoing costs,81 and minimal initial
costs.82
Filers may also incur future costs
resulting from the training or hiring of
employees regarding updated EDGAR
filing requirements. The magnitude of
these costs will depend on filers’ levels
of technological proficiency and their
previous familiarity with EDGAR filing
requirements. They will incur the costs
81 Initial costs are those associated with the
purchase of compatible computer equipment and
software, including EDGAR software if obtained
from a third-party vendor and not from the
Commission’s Web site. Initial costs also include
those resulting from the training of existing
employees to be EDGAR proficient or the hiring of
additional employees or agents that are already
skilled in EDGAR processing. Initial costs further
include those associated with the formatting and
transmission of a company’s documents filed on
EDGAR. These transmission costs may include
those related to subscribing to an Internet service
provider. All filers who will be affected by these
amendments are current EDGAR filers who will
experience no additional initial costs.
82 Ongoing costs are those associated with the
electronic formatting and transmission of
subsequent EDGAR filings.
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associated with formatting and
transmitting their documents on
EDGAR. These filers have already
incurred initial costs associated with the
preparation of most of their filings in an
electronic format. They have already
trained their employees or hired an inhouse information technology team or a
third party agent, such as an Internet
services company or financial printer, to
format electronically their financial
statements and other documents of
interest to investors. These filers should
be capable of electronically processing
these documents for the EDGAR system.
Consequently, the mandated EDGAR
requirements should result only in costs
related primarily to the electronic
formatting of these documents in a
format compatible with EDGAR, and
transmission of the EDGAR formatted
documents to the Commission.
Fidelity insurance companies issue
fidelity bonds to management
investment companies. Some filers
contacted by Commission staff
estimated a one-time cost of $600 to
$650 per filing to format for EDGAR
filing their fidelity bond documents
(which are currently available to them
only as paper documents) because of the
cost of acquiring optical character
reader software and equipment to
convert the paper documents to
electronic files.83 We question the
validity of this data for two reasons.
First, optical character readers have
many uses, so we do not believe the
entire cost should be applied to the
requirement to make certain filings
mandatory electronic submission. In
addition, one commenter stated that it
anticipated that, in response to our
proposal, insurance companies issuing
fidelity bonds to investment companies
would provide to their investment
company clients electronic copies of
fidelity bonds suitable for filing with the
Commission.
We believe that the costs are justified
in light of the benefits to the investing
public in gaining access to information
and to our staff in regulating the
industry.
VI. Consideration of Effects on
Competition, Capital Formation and
Efficiency
Section 23(a)(2) of the Exchange Act
requires us, when engaging in
rulemaking under the Exchange Act, to
consider the anti-competitive effects of
83 We received 2,372 filings of EDGAR
submission type 40–17G in calendar year 2004,
only 30 of which were electronically filed. Even
using the higher cost estimate of $650 per filing for
converting paper documents to electronic files, the
total one-time cost to the investment company
industry would be only about $1.5 million.
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any rules that we adopt under the
Exchange Act. In addition, Section
23(a)(2) prohibits us from adopting any
rule that would impose a burden on
competition not necessary or
appropriate in furtherance of the
purposes of the Exchange Act.
Furthermore, Section 2(b) of the
Securities Act,84 Section 3(f) of the
Exchange Act,85 and Section 2(c) 86 of
the Investment Company Act require us,
when engaging in rulemaking, and
considering or determining whether an
action is necessary or appropriate in the
public interest, to consider whether the
action will promote efficiency,
competition, and capital formation and
to consider any anti-competitive effects
of the amendments. In the proposing
release, we requested comment on
whether the amendments, if adopted,
would promote efficiency, competition,
and capital formation. We received no
comments on this section of the
proposals.
We believe it is likely that the
amendments will not have any adverse
effect on capital formation. We believe
they will promote efficiency by making
the information investors can receive
electronically easier to find. The
amendments will apply equally to all
entities of the same types currently
required to file on EDGAR. Because the
amendments are designed to require
filers to provide information in a format
that will be more useful to investors, we
believe that the amendments do not
impose a burden on competition not
necessary or appropriate in furtherance
of the purposes of the Exchange Act.
VII. Final Regulatory Flexibility
Analysis
This Final Regulatory Flexibility
Analysis (Analysis) has been prepared
in accordance with 5 U.S.C. 604 and
relates to our amendments under the
Securities Act, the Exchange Act, the
Investment Company Act, the Trust
Indenture Act, and the Public Utility
Holding Company Act to require that
open-end investment companies and
insurance company separate accounts
electronically identify in their filings to
which of their series and classes (or
contracts) the filing relates; to add two
investment company filings to the list of
filings that must be made electronically;
and to make a number of technical
amendments to rules and forms in
connection with filing on the EDGAR
system. Specifically, the amendments
will require certain open-end
management investment companies and
84 15
U.S.C. 77b(b).
U.S.C. 78c(f).
86 15 U.S.C. 80a–2(c).
85 15
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insurance company separate accounts to
identify in their EDGAR submissions
information relating to their series and
classes (or contracts, in the case of
separate accounts). In addition, they
will add two investment company
filings to the list of those that must be
filed electronically and make several
minor and technical amendments to our
rules governing the electronic
submission of filings through EDGAR.
An Initial Regulatory Flexibility
Analysis (IRFA), which was prepared in
accordance with 5 U.S.C. 603, was
published in the proposing release.
A. Reasons for, and Objectives of, the
Amendments
Many open-end investment
companies (mutual funds) registering on
Form N–1A are organized as single
registrants with several portfolios
(series) under Sections 18(f)(1) and (2)
of the Investment Company Act and its
Rule 18f–2. Each series may also issue
more than one class of securities under
Rule 18f–3 of the Investment Company
Act. Series and classes of a registrant are
often marketed separately, without
reference to other series or classes or to
the registrant’s name. Insurance
company separate accounts organized as
management investment companies
registering on Form N–3 may also have
separate series.
Insurance company separate accounts
frequently register and issue multiple
contracts. The individual contracts of
insurance company separate accounts
registering on Forms N–4 (funded by
separate accounts organized as unit
investment trusts) and N–6 (funded by
separate accounts organized as unit
investment trusts that offer variable life
insurance policies) 87 make filings
separately under the name of the
Investment Company Act registrant.
Any particular filing for a single
registrant may be filed for only some of
its series and classes (or contracts, in the
case of separate accounts). A single
registrant may make multiple filings of
the same type (for example, posteffective amendment filings), each
covering different series and/or classes
(or contracts) of that registrant.
Currently, we keep records of filings on
an investment company registrant basis,
but the EDGAR system currently does
not generate a record of filings on a
series, class or contract basis. Our
objective includes being able to track
filings on a series and class (contract)
basis by requiring that open-end
management investment companies and
separate accounts that register on Forms
N–1A, N–3, N–4, and N–6 (collectively,
87 17
CFR 239.17c and 274.11d.
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S/C Funds) obtain identifiers for their
series and classes (or contracts, in the
case of separate accounts) and
electronically identify for which series
and classes (or contracts) of the S/C
Fund a particular filing is made. It is
also our objective to facilitate investors’
access to information about mutual
finds and separate accounts.
On and after the Mandatory Series/
Class (Contract) Identification Date, S/C
Funds will have to use series and class
(contract) identifiers in certain EDGAR
submissions specified in the EDGAR
Filer Manual. The series and class (or
contract) identification will be added as
a requirement to the EDGARLink header
templates of certain investment
company EDGAR submissions.
The amendments will also require
certain current paper filings to be
submitted electronically. Currently,
investment companies must submit in
paper filings under Section 17(g) 88 and
sales literature filed with us under
Section 24(b).89
Finally, the amendments will modify
Rule 102(d) of Regulation S–T regarding
references to paper filings in electronic
filings’ exhibit indices to require
references to all exhibits filed in paper
and make changes to Form SE to make
it more useful (e.g., identify the
applicable rule in Regulation S–T
allowing the exhibit to be filed in
paper).
We are adopting amendments to Rules
11, 101, 102, 201, and 311 of Regulation
S–T and Forms SE and TH under the
Securities Act, the Securities Exchange
Act, the Public Utility Holding
Company Act, the Trust Indenture Act,
and the Investment Company Act, and
new Rule 313 under Regulation S–T,
pursuant to authority set forth in
Sections 6, 7, 8, 10, and 19(a) of the
Securities Act,90 Sections 3, 12, 13, 14,
15(d), 23(a), and 35A of the Exchange
Act,91 Sections 3, 5, 6, 7, 10, 12, 13, 14,
17, and 20 of the Public Utility Holding
Company Act,92 Section 319 of the Trust
Indenture Act,93 and Sections 8, 30, 31,
and 38 of the Investment Company
Act.94
88 15 U.S.C. 80a–17(g). See Release No. 33–6978
and Release No. 33–7241 at footnotes 26–32 and
accompanying text.
89 15 U.S.C. 80a–24(b).
90 15 U.S.C. 77f, 77g, 77h, 77j, and 77s(a).
91 15 U.S.C. 78c, 78l, 78m, 78n, 78o(d), 78w(a),
and 78ll.
92 15 U.S.C. 79c, 79e, 79f, 79g, 79j, 79l, 79m, 79n,
79q, and 79t.
93 15 U.S.C. 77sss.
94 15 U.S.C. 80a–8, 80a–29, 80a–30, and 80a–37.
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43567
B. Significant Issues Raised by Public
Comment
In the IRFA for the proposed
amendments, we encouraged the
submission of written comments with
respect to any aspect of the IRFA. We
requested specifically comment on the
number of small entities that will be
affected by the amendments and the
likely impact on small entities. We
asked commenters to describe the
nature of any impact and provide
empirical data supporting the extent of
the impact. We received no comments
with respect to this section of the
proposals.
C. Small Entities Subject to the Rule
For purposes of the Regulatory
Flexibility Act, an investment company
is a small entity if it, together with other
investment companies in the same
group of related investment companies,
has net assets of $50 million of less as
of the end of its most recent fiscal
year.95 Approximately 145 out of 5,025
investment companies registered on
Form N–1A meet this definition.96 We
estimate that few, if any, separate
accounts registered on Form N–3, N–4,
or N–6 are small entities.97
D. Reporting, Recordkeeping, and Other
Compliance Requirements
The amendments will require S/C
funds to include in their EDGAR filings
identification of their series and classes
(contracts). It will also require them to
provide information concerning the type
of investment company and information
about the other party to a merger filing.
In addition, the amendments will add
two investment company filings
(fidelity bonds and sales literature not
filed with the NASD) to the list of those
that must be filed electronically and
make several minor and technical
amendments to our rules governing the
electronic submission of filings through
EDGAR.
The Commission estimates some onetime formatting and on-going burdens
that will be imposed on all funds,
including funds that are small entities.
95 17
CFR 270.0–10.
estimate is based on analysis by the
Division of Investment Management staff of
information from databases compiled by third-party
information providers, including Morningstar, Inc.
and Lipper.
97 This estimate is based on figures compiled by
the Division of Investment Management staff
regarding separate accounts registered on Forms N–
3, N–4, and N–6. In determining whether an
insurance company separate account is a small
entity for purposes of the Regulatory Flexibility Act,
the assets of insurance company separate accounts
are aggregated with the assets of their sponsoring
insurance companies. Rule 0–10(b) under the
Investment Company Act [17 CFR 270.0–10(b)].
96 This
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We note, however, that funds currently
must keep track of their series and
classes (or contracts) and that the
addition of a number assigned to each
should create only a de minimis burden.
Also, funds must currently incur the
cost of submitting fidelity bonds and
sales literature in paper.
E. Agency Action To Minimize Effect on
Small Entities
The Regulatory Flexibility Act directs
us to consider significant alternatives
that will accomplish our stated
objectives, while minimizing any
significant adverse impact on small
issuers. In connection with the
amendments, the Commission
considered the following alternatives: (i)
The establishment of differing
compliance or reporting requirements
that take into account the resources
available to small entities; (ii) the
clarification, consolidation, or
simplification of compliance and
reporting requirements under the
amendments for small entities; (iii) the
use of performance rather than design
standards; and (iv) an exemption from
coverage of the amendments, or any part
of them, for small entities. The
amendments will require S/C Funds to
include in their EDGAR filings
identification of their series and classes
(contracts). They will also require them
to provide information concerning the
type of investment company and
information about the other party to a
merger filing.
The Commission believes at the
present time that special compliance or
reporting requirements for small
entities, or an exemption from coverage
for small entities, with regard to these
amendments, will not be appropriate or
consistent with investor protection.
Different requirements for funds that are
small entities may create the risk that
the shareholders in these funds will not
be as able as investors in larger funds to
locate Commission filings and
disclosure documents. We believe it is
important that the benefits resulting
from the amendments be provided to
investors in all investment companies,
not just investors in investment
companies that are not considered small
entities.
We have endeavored through the
amendments to minimize the regulatory
burden on all investment company
EDGAR filers, including small entities,
while meeting our regulatory objectives.
Investors in small entities should
benefit from the Commission’s reasoned
approach to the amendments to the
same degree as investors in other
investment companies. Further
clarification, consolidation, or
simplification of the amendments for
funds that are small entities will be
inconsistent with the Commission’s
concern for investor protection. Finally,
we do not consider using performance
rather than design standards with regard
to these amendments to be consistent
with our statutory mandate of investor
protection.
VIII. Paperwork Reduction Act
The amendments will affect two
forms that contain ‘‘collection of
information’’ requirements within the
meaning of the Paperwork Reduction
Act of 1995.98 The title of the affected
information collections are the EDGAR
Forms SE and TH.
Form SE (OMB Control Number
3235–0327) is used by electronic filers
to submit exhibits in paper to the extent
permitted under Rules 201, 202 and 311
of Regulation S–T; Form TH (Control
Number 3235–0425) is used by
electronic filers to submit paper filings
pursuant to a temporary hardship
exemption to the extent permitted under
Rule 201 under Regulation S–T.
Compliance with the amendments
will be mandatory. The information
required by the amendments will not be
kept confidential. The above forms will
not impose a retention period for any
recordkeeping requirements.
An agency may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless it displays a currently valid
control number. We expect that the
amendments will obligate applicants to
disclose on Forms SE and TH
essentially the same information that
they are required to disclose today. We
therefore believe that the overall
information collection burden of Forms
SE and TH will remain approximately
the same. As a result, we have not
submitted the revisions to the
collections of information to the Office
of Management and Budget for review
under 44 U.S.C. 3507(d) and 5 CFR
1320.11.
We solicited comment on the
expected Paperwork Reduction Act
effects of the amendments. In particular,
we solicited comment on the accuracy
of our estimate that no additional
burden will result from the
amendments. We further requested
comment on whether the changes to the
collections of information are necessary
for the proper performance of the
Commission’s functions, including
whether the additional information
garnered will have practical utility. In
addition, we solicited commented on
whether there are ways to enhance the
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U.S.C. 3501 et seq.
Frm 00012
Fmt 4701
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quality, utility, and clarity of the
information to be collected. We further
solicited comment on whether there are
ways to minimize the burden of
information collection on those
applicants who file Forms SE and TH,
including through the use of automated
collection techniques or other forms of
information technology. Finally, we
solicited comment on whether the
amendments would have any effects on
any other collection of information not
previously identified in this section. We
received no comments on this section of
the proposal.
IX. Statutory Basis
We adopt the rule amendments
outlined above under Sections 6, 7, 8,
10, and 19(a) of the Securities Act,
Sections 3, 12, 13, 14, 15(d), 23(a), and
35A of the Exchange Act, Sections 3, 5,
6, 7, 10, 12, 13, 14, 17, and 20 of the
Public Utility Holding Company Act,
Section 319 of the Trust Indenture Act,
and Sections 8, 30, 31, and 38 of the
Investment Company Act.
List of Subjects
17 CFR Part 232
Administrative practice and
procedure, Confidential business
information, Reporting and
recordkeeping requirements, Securities.
17 CFR Part 239
Reporting and recordkeeping
requirements, Securities.
17 CFR Part 249
Brokers, Reporting and recordkeeping
requirements, Securities.
17 CFR Part 259
Electric utilities, Holding companies,
Reporting and recordkeeping
requirements, Securities.
17 CFR Part 269
Securities, Trusts and trustees,
Reporting and recordkeeping
requirements.
17 CFR Part 270
Confidential business information,
Investment companies, Reporting and
recordkeeping requirements, Securities.
17 CFR Part 274
Investment companies, Reporting and
recordkeeping requirements, Securities.
Text of the Rule and Form Amendments
In accordance with the foregoing, the
Commission amends Title 17, Chapter II
of the Code of Federal Regulations as
follows.
I
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PART 232—REGULATION S–T—
GENERAL RULES AND REGULATIONS
FOR ELECTRONIC FILINGS
1. The authority citation for part 232
continues to read in part as follows:
I
Authority: 15 U.S.C. 77f, 77g, 77h, 77j,
77s(a), 77sss(a), 78c(b), 78l, 78m, 78n, 78o(d),
78w(a), 78ll(d), 79t(a), 80a–8, 80a–29, 80a–
30, 80a–37, and 7201 et seq.; and 18 U.S.C.
1350.
*
*
*
*
*
I 2. Amend § 232.11 by revising the
definition of ‘‘official filing’’ to read as
follows:
§ 232.11
232.
Definition of terms used in part
*
*
*
*
*
Official filing. The term official filing
means any filing that is received and
accepted by the Commission, regardless
of filing medium and exclusive of
header information, tags and any other
technical information required in an
electronic filing; except that electronic
identification of investment company
type and inclusion of identifiers for
series and class (or contract, in the case
of separate accounts of insurance
companies) as required by rule 313 of
Regulation S–T (§ 232.313) are deemed
part of the official filing.
*
*
*
*
*
I 3. Amend § 232.101 by:
I a. Revising paragraphs (a)(1)(iv) and
(c)(7);
I b. Removing the word ‘‘and’’ at the end
of paragraph (b)(8);
I c. Removing the period at the end of
paragraph (b)(9) and in its place adding
‘‘; and’’; and
I d. Adding paragraph (b)(10).
The revisions and addition read as
follows.
§ 232.101 Mandated electronic
submissions and exceptions.
(a) * * *
(1) * * *
(iv) Documents filed with the
Commission pursuant to sections 8, 17,
20, 23(c), 24(b), 24(e), 24(f), and 30 of
the Investment Company Act (15 U.S.C.
80a–8, 80a–17, 80a–20, 80a–23(c), 80a–
24(b), 80a–24(e), 80a–24(f), and 80a–29);
provided, however that submissions
under section 6(c) of that Act (15 U.S.C.
80a–6(c)) and documents related to
applications for exemptive relief under
any section of that Act, shall not be
made in electronic format;
*
*
*
*
*
(b) * * *
(10) Documents filed with the
Commission pursuant to section 33 of
the Investment Company Act (15 U.S.C.
80a–32).
(c) * * *
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(7) Promotional and sales material
submitted pursuant to Securities Act
Industry Guide 5 (§ 229.801(e) of this
chapter) or otherwise supplementally
furnished for review by the staff of the
Division of Corporation Finance;
*
*
*
*
*
I 4. Amend § 232.102 by revising
paragraphs (d) and (e) to read as follows:
§ 232.102
Exhibits.
*
*
*
*
*
(d) Each electronic filing requiring
exhibits must include an exhibit index
which must immediately precede the
exhibits filed with the document. The
index must list each exhibit filed,
whether filed electronically or in paper.
Whenever a filer files an exhibit in
paper pursuant to a temporary or
continuing hardship exemption
(§ 232.201 or § 232.202) or pursuant to
§ 232.311, the filer must place the letter
‘‘P’’ next to the listed exhibit in the
exhibit index of the electronic filing to
reflect the fact that the filer filed the
exhibit in paper. In addition, if the
exhibit is filed in paper pursuant to
§ 232.311, the filer must place the
designation ‘‘Rule 311’’ next to the letter
‘‘P’’ in the exhibit index. If the exhibit
is filed in paper pursuant to a temporary
or continuing hardship exemption, the
filer must place the letters ‘‘TH’’ or
‘‘CH,’’ respectively, next to the letter
‘‘P’’ in the exhibit index. Whenever an
electronic confirming copy of an exhibit
is filed pursuant to a hardship
exemption (§ 232.201 or § 232.202(d)),
the exhibit index should specify where
the confirming electronic copy can be
located; in addition, the designation
‘‘CE’’ (confirming electronic) should be
placed next to the listed exhibit in the
exhibit index.
(e) Notwithstanding the provisions of
paragraphs (a) through (d) of this
section, any incorporation by reference
by a registered investment company or
a business development company must
relate only to documents that have been
filed in electronic format on the EDGAR
system, unless the document has been
filed in paper under a hardship
exemption (§ 232.201 or § 232.202) and
any required confirming electronic copy
has been submitted.
*
*
*
*
*
I 5. Amend § 232.201 by revising
paragraph (a)(1), the Note heading
following paragraph (a)(4), and Note 1 to
read as follows:
§ 232.201
Temporary hardship exemption.
(a) * * *
(1) An electronic imaged copy of the
paper format document shall be the
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Fmt 4701
Sfmt 4700
43569
official filing for purposes of the federal
securities laws.
*
*
*
*
*
Notes to paragraph (a):
1. Where a temporary hardship exemption
relates to an exhibit only, the filer must file
the paper format exhibit and a Form TH
(§§ 239.65, 249.447, 259.604, 269.10, and
274.404 of this chapter) under cover of Form
SE (§§ 239.64, 249.444, 259.601, 269.8, and
274.403 of this chapter).
*
*
*
*
*
6. Amend § 232.311 by revising
paragraph (h)(1) to read as follows:
I
§ 232.311 Documents submitted in paper
under cover of Form SE.
*
*
*
*
*
(h) * * *
(1) If the subject of a temporary
hardship exemption is an exhibit only,
the filer must file the exhibit and a Form
TH (§§ 239.65, 249.447, 259.604, 269.10,
and 274.404 of this chapter) under cover
of Form SE (§§ 239.64, 249.444, 259.601,
269.8, and 274.403 of this chapter) no
later than one business day after the
date the exhibit was to be filed
electronically.
*
*
*
*
*
I 7. Section 232.313 is added to read as
follows:
§ 232.313 Identification of investment
company type and series and/or class (or
contract).
(a) Registered investment companies
and business development companies
must indicate their investment company
type, based on whether the registrant’s
last effective registration statement or
amendment (other than a merger/proxy
filing on Form N–14 (§ 239.23 of this
chapter) was filed on Form N–1
(§§ 239.15 and 274.11 of this chapter),
Form N–1A (§§ 239.15A and 274.11A of
this chapter), Form N–2 (§§ 239.14 and
274.11a–1 of this chapter), Form N–3
(§§ 239.17A and 274.11b of this
chapter), Form N–4 (§§ 239.17b and
274.11c of this chapter), Form N–5
(§§ 239.24 and 274.5 of this chapter),
Form N–6 (§§ 239.17c and 274.11d of
this chapter), Form S–1 (§ 239.11 of this
chapter), Form S–3 (§ 239.13 of this
chapter), or Form S–6 (§ 239.16 of this
chapter) in those EDGAR submissions
identified in the EDGAR Filer Manual.
(b) Registered investment companies
whose last effective registration
statement or amendment (other than a
merger/proxy filing on Form N–14
(§ 239.23 of this chapter) was filed on
Form N–1A (§§ 239.15A and 274.11A of
this chapter), Form N–3 (§§ 239.17A and
274.11b of this chapter), Form N–4
(§§ 239.17b and 274.11c of this chapter),
or Form N–6 (§§ 239.17c and 274.11d of
this chapter) must, under the
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procedures set forth in the EDGAR Filer
Manual:
(1) Provide electronically, and keep
current, information concerning their
existing and new series and/or classes
(or contracts, in the case of separate
accounts), including series and/or class
(contract) name and ticker symbol, if
any, and be issued series and/or class
(or contract) identification numbers;
(2) Deactivate for EDGAR purposes
any series and/or class (or contract, in
the case of separate accounts) that are
no longer offered, go out of existence, or
deregister following the last filing for
that series and/or class (or contract, in
the case of separate accounts), but the
registrant must not deactivate the last
remaining series unless the registrant
deregisters; and
(3) For those EDGAR submissions
identified in the EDGAR Filer Manual,
include all series and/or class (or
contract) identifiers of each series and/
or class (or contract) on behalf of which
the filing is made.
(c) Registered investment companies
whose last effective registration
statement or amendment (other than a
merger/proxy filing on Form N–14
(§ 239.23 of this chapter)) was filed on
Form N–1A (§§ 239.15A and 274.11A of
this chapter), Form N–3 (§§ 239.17A and
274.11b of this chapter), Form N–4
(§§ 239.17b and 274.11c of this chapter),
or Form N–6 (§§ 239.17c and 274.11d of
this chapter) must provide
electronically, as specified in the
EDGAR Filer Manual, in the EDGAR
submission identifying information
concerning the acquiring fund and the
target fund (and the series and/or
classes (contracts), if any, of each if in
existence at the time of the filing) in
connection with merger filings on Form
N–14 (§ 239.23 of this chapter), under
§ 230.425 of this chapter, and in
compliance with Regulation 14A
(§ 240.14a–1 of this chapter), Schedule
14A (§ 240.14a–101 of this chapter), and
all other applicable rules and
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regulations adopted pursuant to Section
14(a) of the Exchange Act, as referenced
in Investment Company Act Rule 20a–
1 (§ 270.20a–1 of this chapter).
(d) Non-registrant third party filers
making proxy filings with respect to
investment companies must designate
in the EDGAR submission the type of
investment company (as referenced in
paragraph (a) of this section) and
include series and/or class (or contract)
identifiers in designated EDGAR proxy
submission types, in accordance with
the EDGAR Filer Manual.
PART 239—FORMS PRESCRIBED
UNDER THE SECURITIES ACT OF 1933
8. The authority citation for part 239
continues to read in part as follows:
I
Authority: 15 U.S.C. 77f, 77g, 77h, 77j, 77s,
77z–2, 77sss, 78c, 78l, 78m, 78n, 78o(d),
78u–5, 78w(a), 78ll(d), 79e, 79f, 79g, 79j, 79l,
79m, 79n, 79q, 79t, 80a–8, 80a–24, 80a–26,
80a–29, 80a–30, and 80a–37, unless
otherwise noted.
*
*
*
*
*
PART 249 —FORMS, SECURITIES
EXCHANGE ACT OF 1934
9. The authority citation for part 249
continues to read in part as follows:
I
Authority: 15 U.S.C. 78a et seq. and 7201
et seq.; and 18 U.S.C. 1350, unless otherwise
noted.
*
*
*
*
10. The authority citation for part 259
continues to read as follows:
I
Authority: 15 U.S.C. 79e, 79f, 79g, 79j, 79l,
79m, 79n, 79q, 79t.
PART 269—FORMS PRESCRIBED
UNDER THE TRUST INDENTURE ACT
OF 1939
11. The authority citation for part 269
continues to read as follows:
Frm 00014
Fmt 4701
Sfmt 4700
12. The authority citation for part 270
continues to read in part as follows:
I
Authority: 15 U.S.C. 80a–1 et seq., 80a–
34(d), 80a–37, and 80a–39, unless otherwise
noted.
*
*
*
*
*
13. Section 270.24b–2 is revised to
read as follows:
I
§ 270.24b–2
literature.
Filing copies of sales
Copies of material filed with the
Commission for the sole purpose of
complying with section 24(b) of the Act
(15 U.S.C. 80a–24(b)) either shall be
accompanied by a letter of transmittal
which makes appropriate references to
said section or shall make such
appropriate reference on the face of the
material.
PART 274—FORMS PRESCRIBED
UNDER THE INVESTMENT COMPANY
ACT OF 1940
14. The authority citation for Part 274
continues to read in part as follows:
PART 259—FORMS PRESCRIBED
UNDER THE PUBLIC UTILITY
HOLDING COMPANY ACT OF 1935
PO 00000
PART 270—RULES AND
REGULATIONS, INVESTMENT
COMPANY ACT OF 1940
I
*
I
Authority: 15 U.S.C. 77ddd(c), 77eee,
77ggg, 77hhh, 77iii, 77jjj, 77sss, and 78ll(d),
unless otherwise noted.
Authority: 15 U.S.C. 77f, 77g, 77h, 77j, 77s,
78c(b), 78l, 78m, 78n, 78o(d), 80a–8, 80a–24,
80a–26, and 80a–29, unless otherwise noted.
*
*
*
*
*
15. Revise Form SE (referenced in
§§ 239.64, 249.444, 259.603, 269.8, and
274.403 of this chapter) to read as
follows:
I
Note: The text of Form SE does not and
this amendment will not appear in the Code
of Federal Regulations.
BILLING CODE 8010–01–P
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Federal Register / Vol. 70, No. 143 / Wednesday, July 27, 2005 / Rules and Regulations
Federal Register / Vol. 70, No. 143 / Wednesday, July 27, 2005 / Rules and Regulations
BILLING CODE 8010–01–C
1. Rule as to Use of Form SE.
A. Electronic filers must use this form
to submit any paper format exhibit
under the Securities Act of 1933, the
Securities Exchange Act of 1934, the
Public Utility Holding Company Act of
1935, the Trust Indenture Act of 1939,
or the Investment Company Act of 1940,
provided that the submission of such
exhibit in paper is permitted under Rule
201, 202, or 311 of Regulation S–T
(§§ 232.201, 232.202, or 232.311 of this
chapter).
B. Electronic filers are subject to
Regulation S–T (Part 232 of this chapter)
and the EDGAR Filer Manual. We direct
your attention to the General Rules and
Regulations under the Securities Act of
1933, the Securities Exchange Act of
1934, the Public Utility Holding
Company Act of 1935, the Trust
Indenture Act of 1939, the Investment
Company Act of 1940, and the
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16:05 Jul 26, 2005
Jkt 205001
electronic filing rules and regulations
under these Acts.
2. Preparation of Form SE.
Submit in paper format four complete
copies of both the Form SE and the
exhibit filed under cover of the Form
SE.
3. Filing of Form SE.
A. If you are filing the exhibit under
a temporary hardship exemption,
submit the exhibit and a Form TH
(§§ 239.65, 249.447, 259.604, 269.10,
and 274.404 of this chapter) under cover
of this Form SE no later than one
business day after the date on which the
exhibit was to have been filed
electronically. See Rule 201 of
Regulation S–T (§ 232.201 of this
chapter).
B. If you are filing the exhibit under
a continuing hardship exemption under
Rule 202 of Regulation S–T (§ 232.202 of
this chapter), or as allowed by Rule 311
of Regulation S–T (§ 232.311 of this
chapter), you may file the exhibit in
PO 00000
Frm 00016
Fmt 4701
Sfmt 4700
paper under cover of Form SE up to six
business days before or on the date of
filing of the electronic format document
to which it relates; you may not file the
exhibit after the filing date of the
electronic document to which it relates.
Exhibits filed under a continuing
hardship exemption must include the
legend required by Rule 202(c)
(§ 232.202(c) of this chapter). If you
submit the paper exhibit in this manner,
you will have satisfied any requirements
that you file the exhibit with, provide
the document with, or have the
document accompany the electronic
filing. This instruction does not affect
any requirement that you deliver or
furnish the information in the exhibit to
persons other than the Commission.
C. Identify the exhibit being filed.
Attach to the Form SE the paper format
exhibit and an exhibit index if required
by Item 601 of Regulation S–K or S–B,
as applicable (§§ 229.601 or 228.601 of
this chapter).
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form the evidence of the authority of the
representative to sign on behalf of such
person, except that you may incorporate
by reference a power of attorney for this
purpose that is already on file with the
Commission.
B. Signatures may be in typed form
rather than manual format.
PO 00000
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Fmt 4701
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16. Revise Form TH (referenced in
§§ 239.65, 249.447, 259.604, 269.10, and
274.404 of this chapter) to read as
follows:
I
Note: The text of Form TH does not and
this amendment will not appear in the Code
of Federal Regulations.
BILLING CODE 8010–01–P
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4. Signatures.
A. Submit one copy signed by each
person on whose behalf you are
submitting the form or by that person’s
authorized representative. If the form is
signed by the authorized representative
of a person (other than an executive
officer or general partner), file with the
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BILLING CODE 8010–01–C
Part II—Information Relating to the
Hardship
Furnish the following information:
1. A description of the nature and
extent of the temporary technical
difficulties experienced by the
electronic filer in attempting to submit
the document in electronic format.
2. A description of the extent to
which the electronic filer has
successfully submitted documents
previously in electronic format with the
same hardware and software, in test of
required filings.
3. A description of the burden and
expense involved to employ alternative
means to submit the electronic
submission in a timely manner.
4. Any other reasons an exemption is
warranted.
Part III—Representation of Intent to
Submit Confirming Electronic Copy
The filer shall include a
representation that it shall cause to be
filed a confirming electronic copy of the
document filed in paper under cover of
the Form TH and that its filing will be
in accordance with Rule 201(b) of
Regulation S–T (§ 232.201(b) of this
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16:05 Jul 26, 2005
Jkt 205001
chapter) and appropriately designated
as a ‘‘confirming electronic copy’’ in
accordance with the requirements of the
EDGAR Filer Manual.
Part IV—Contact Person
Name, telephone number, and e-mail
address of person to contact in regard to
this filing under Form TH:
llllllllllllllllll
l
Name
((
) lllllllllllllll
(Area code) Phone number
llllllllllllllllll
l
e-mail address
Part V—Signature
General Instructions
1. Rule 201(a) of Regulation S–T
(§ 232.201(a) of this chapter) requires an
electronic filer relying on a temporary
hardship exemption to file this Form TH
in addition to filing a paper copy of a
document otherwise required to be filed
in electronic format.
2. Four signed copies of this Form TH
must accompany the paper format
document being filed pursuant to Rule
201; filers must file under Form TH
within one business day after the date
upon which the filer was originally to
file the document electronically.
3. Signatures to the paper format
document being filed with Form TH
may be in typed form rather than in
manual format. See Rule 302 of
Regulation S–T (§ 232.302 of this
chapter). Filers must satisfy all other
requirements relating to paper format
filings, including number of copies to be
filed.
llllllllllllllllll
l
Name of Filer (if registrant, name as it
appears in charter)
has caused this Form TH to be signed
on its behalf by the undersigned, being
duly authorized:
Dated: July 18, 2005.
Date: llllllllllllllll
By the Commission.
By: llllllllllllllll
Jill M. Peterson,
Instruction: This form my be signed
Assistant Secretary.
by an executive officer of the registrant
[FR Doc. 05–14712 Filed 7–26–05; 8:45 am]
or by any other duly authorized
BILLING CODE 8010–01–P
representative.
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Agencies
[Federal Register Volume 70, Number 143 (Wednesday, July 27, 2005)]
[Rules and Regulations]
[Pages 43558-43574]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-14712]
[[Page 43557]]
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Part III
Securities and Exchange Commission
-----------------------------------------------------------------------
17 CFR Parts 232, 239, 249 et al.
Rulemaking for EDGAR System; Final Rule
Federal Register / Vol. 70, No. 143 / Wednesday, July 27, 2005 /
Rules and Regulations
[[Page 43558]]
-----------------------------------------------------------------------
SECURITIES AND EXCHANGE COMMISSION
17 CFR Parts 232, 239, 249, 259, 269, 270, and 274
[Release Nos. 33-8590; 34-52052; 35-28002; 39-2437; IC-26990 File No.
S7-16-04]
RIN 3235-AH79
Rulemaking for EDGAR System
AGENCY: Securities and Exchange Commission.
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: The Commission today is expanding the information that we
require certain investment company filers to submit to us
electronically through our Electronic Data Gathering, Analysis, and
Retrieval (EDGAR) system and making certain technical changes to that
system. We are requiring that certain open-end management investment
companies and insurance company separate accounts identify in their
EDGAR submissions information relating to their series and classes (or
contracts, in the case of separate accounts). In addition, we are
adding two investment company filings to the list of those that must be
filed electronically and making several minor and technical amendments
to our rules governing the electronic submission of filings through
EDGAR. These amendments are intended to keep EDGAR current
technologically and to make it more useful to the investing public and
Commission staff.
DATES: Effective September 19, 2005; except Sec. Sec. 232.11;
232.101(b); 232.313; 239.64, 249.444, 259.603, 269.8, and 274.403 (Form
SE); and 239.65, 249.447, 259.604, 269.10, and 274.404 (Form TH) are
effective February 6, 2006; and Sec. Sec. 232.101(a) and 232.101(c)
are effective June 12, 2006.
FOR FURTHER INFORMATION CONTACT: If you have questions about the rules,
please contact one of the following members of our staff: In the
Division of Investment Management, Ruth Armfield Sanders, Senior
Special Counsel; or Carolyn A. Miller, Senior Financial Analyst, at
(202) 551-6989; for technical questions relating to the EDGAR system,
in the Office of Information Technology, Richard D. Heroux, EDGAR
Program Manager, at (202) 551-8168.
SUPPLEMENTARY INFORMATION: Today we adopt amendments to the following
rules relating to electronic filing on the EDGAR system: \1\ Rules 11,
102, 201, and 311 of Regulation S-T \2\ and Forms SE \3\ and TH \4\
under the Securities Act of 1933 (Securities Act or 1933 Act),\5\ the
Securities Exchange Act of 1934 (Exchange Act),\6\ the Public Utility
Holding Company Act of 1935 (Public Utility Holding Company Act),\7\
the Trust Indenture Act of 1939 (Trust Indenture Act),\8\ and the
Investment Company Act of 1940 (Investment Company Act).\9\ We also
adopt new Rule 313 under Regulation S-T.
---------------------------------------------------------------------------
\1\ We proposed these amendments in March 2004. See Rulemaking
for EDGAR System, Release No. 33-8401 (Mar. 16, 2004) [69 FR 13690]
(the S/C proposing release).
\2\ 17 CFR 232.11, 232.102, 232.201, and 232.311.
\3\ 17 CFR 239.64, 249.444, 259.603, 269.8, and 274.403.
\4\ 17 CFR 239.65, 249.447, 259.604, 269.10, and 274.404.
\5\ 15 U.S.C. 77a et seq.
\6\ 15 U.S.C. 78a et seq.
\7\ 15 U.S.C. 79a et seq.
\8\ 15 U.S.C. 77sss et seq.
\9\ 15 U.S.C. 80a-1 et seq.
---------------------------------------------------------------------------
Over the past several years, we have initiated a series of
amendments to keep EDGAR current technologically and to make it more
useful to the investing public and Commission staff. In April 2000, we
adopted rule and form amendments in connection with the modernization
of EDGAR.\10\ In the modernization proposing release, we noted that, as
the use of electronic databases grows, it becomes increasingly
important for members of the public to have electronic access to our
filings. We stated in that release that we were contemplating future
rulemaking to bring more of our filings into the EDGAR system on a
mandatory basis. In May 2002, we adopted rules requiring foreign
private issuers and foreign governments to file most of their documents
electronically.\11\ In May 2003, we adopted rules requiring electronic
filing of beneficial ownership reports filed by officers, directors and
principal security holders under Section 16(a) \12\ of the Exchange
Act.\13\ In February 2005, we adopted rule amendments to enable
registrants to submit voluntarily supplemental tagged financial
information using the eXtensible Business Reporting Language (XBRL)
format as exhibits to specified EDGAR filings.\14\
---------------------------------------------------------------------------
\10\ See Rulemaking for EDGAR System, Release No. 33-7855 (Apr.
24, 2000) [65 FR 24788] (the modernization adopting release). See
also Release No. 33-7803 (Feb. 25, 2000) [65 FR 11507] (the
modernization proposing release).
\11\ See Mandated EDGAR Filing for Foreign Issuers, Release No.
33-8099 (May 14, 2002) [67 FR 36678].
\12\ 15 U.S.C. 78p(a).
\13\ See Mandated EDGAR Filing and Web Site Posting for Forms 3,
4, and 5, Release No. 33-8230 (May 7, 2003) [68 FR 25788] (the EDGAR
Section 16 release).
\14\ See XBRL Voluntary Financial Reporting Program on the EDGAR
System, Release No. 33-8529 (Feb. 3, 2005) [70 FR 6556].
---------------------------------------------------------------------------
Today we are adopting amendments that will require that open-end
investment companies and insurance company separate accounts issuing
variable annuity contracts or variable life insurance policies
(collectively referred to as contracts) to electronically identify in
their filings to which of their series and classes (or contracts) the
filing relates. In addition, we are adding two investment company
filings to the list of those that must be filed electronically and
making several minor and technical amendments to our rules governing
the electronic submission of filings through EDGAR.
In the S/C proposing release, we requested comment on the impact
and feasibility of our proposal to require certain open-end management
investment companies and insurance company separate accounts to
identify in their EDGAR submissions information relating to their
series and classes (or contracts, in the case of separate accounts). We
asked commenters to provide detailed information on any difficulties
and considerations unique to these proposed requirements. We asked
commenters to address the issues of the general approach of the
proposed requirements, the length of time it may take for investment
companies to prepare for the proposed requirements, and the language of
the new and amended rules. We asked for specific details and
alternative approaches in the event commenters believed that any aspect
of the proposed requirements would be burdensome.
We received three comment letters in response to our requests for
comment. One commenter expressed only a concern about a technical
software issue.\15\ The other two commenters affirmatively supported
our proposal to include series and class (contract) identifiers; one
expressed some concerns in connection with the proposed new mandatory
electronic filings. No commenter expressed objections to our proposed
technical corrections to Regulation S-T electronic filing rules and
forms. Each of the two substantive commenters requested clarification
on technical points which we address later in this release. We
[[Page 43559]]
received no substantive comments on the details of our approach to the
identification of series and classes (contracts), and we are adopting
these amendments largely as proposed. We are adopting our proposal to
add mandatory electronic filings with changes to reflect commenters'
concerns. We are adopting our proposal to make technical corrections to
Regulation S-T electronic filing rules and forms as proposed.
---------------------------------------------------------------------------
\15\ This commenter requested upgrading of the EDGAR software to
be compatible with Windows XP, a step that we have already taken.
See Adoption of Updated EDGAR Filer Manual, Release 33-8454 (Aug. 6,
2004) [69 FR 49803] (the EDGAR Filer Manual Release).
---------------------------------------------------------------------------
We take this action in light of the primary goals of the EDGAR
system since its inception, to facilitate the rapid dissemination of
financial and business information in connection with filings,
including filings by investment companies. We believe that requiring
these entities to identify the series and classes (or contracts) to
which filings relate will benefit members of the investing public and
the financial community by making information contained in Commission
filings more easily searchable and readily available to them.
We also are adding two investment company filings to the list of
filings that must be made electronically and making a number of
technical amendments to rules and forms in connection with filing on
the EDGAR system.
I. Identification of Open-End Management Investment Company Series and
Classes and Contracts Issued by Insurance Company Separate Accounts
A. Background
In the modernization adopting and proposing releases, we requested
comment on the use of eXtensible Markup Language (XML) for EDGAR
tagging in EDGAR submissions. We requested comment on the impact of our
requiring, where applicable, that filers provide XML tagging concerning
fee-related data; for investment companies, identification of
individual series (portfolios) and classes; and for variable insurance
products, identification of contracts issued by separate accounts.
Commenters agreed that XML tagging will be useful and potentially a
very powerful tool.\16\
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\16\ See discussion under ``EDGAR Tags'' in Section I.L of the
modernization proposing release.
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In this age of information, we believe that filings made with us
are of much greater use to investors if they are readily available in
electronic form. We today, therefore, adopt rules that will allow the
investing public and our staff to more easily track filings made with
regard to series and classes of mutual funds and individual contracts
of insurance company separate accounts. Our rules will accomplish this
technologically through expanded use of XML tagging.
Many open-end investment companies, commonly known as mutual funds,
registering on Form N-1A \17\ are organized as single registrants with
several series (sometimes referred to as portfolios) under Sections
18(f)(1) and (2) \18\ of the Investment Company Act and its Rule 18f-
2.\19\ Each series may also issue more than one class of securities
under Rule 18f-3 \20\ under the Investment Company Act. Classes
typically differ based on fee structure, with each class having a
different sales load and distribution fee. Series and classes of a
registrant are often marketed separately, without reference to other
series or classes or to the registrant's name.
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\17\ 17 CFR 239.15A and 274.11A.
\18\ 15 U.S.C. 80a-18(f)(1) and (2).
\19\ 17 CFR 270.18f-2.
\20\ 17 CFR 270.18f-3.
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Insurance company separate accounts frequently register and issue
multiple contracts. Each separate account is a registrant under the
Investment Company Act. Generally, each contract issued by a separate
account is separately registered under the 1933 Act and is assigned a
separate 1933 Act file number. Insurance company separate accounts and
the contracts issued by them are registered on Form N-3 \21\
(management investment companies that issue variable annuities), Form
N-4 \22\ (unit investment trusts that issue variable annuities), or
Form N-6 \23\ (unit investment trusts that issue variable life
insurance). Insurance company separate accounts organized as management
investment companies registering on Form N-3 may have multiple series.
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\21\ 17 CFR 239.17A and 274.11b.
\22\ 17 CFR 239.17b and 274.11c.
\23\ 17 CFR 239.17c and 274.11d.
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Any particular filing for a single registrant may be filed for only
some of its series and classes (or contracts, in the case of separate
accounts). A single registrant may make multiple filings of the same
type (for example, post-effective amendment filings), each covering
different series and/or classes (or contracts) of that registrant. We
keep records of filings on an investment company registrant basis, but
the EDGAR system currently does not generate a record of filings on a
series, class or contract basis.\24\ Funds must currently provide
information in the text of their filings identifying for which series
or classes (or contracts) their filings are being made, but currently
they do not provide this information as part of the electronic
identifying data they enter in the EDGAR submission template. Today we
are adopting rules that will require that open-end management
investment companies and separate accounts that register on Forms N-1A,
N-3, N-4, and N-6 (collectively, S/C Funds) obtain identifiers for
their series and classes (or contracts, in the case of separate
accounts) and electronically identify for which series and classes (or
contracts) of the S/C Fund a particular filing is made.
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\24\ As indicated above, generally, each contract issued by a
separate account is assigned a separate 1933 Act file number.
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1. Implementation of Requirement for Series and Class (Contract)
Identifiers--Existing Series and Classes (Contracts)
We are implementing the requirement for S/C funds to identify their
series and classes (contracts) by having all S/C Funds enter their
existing series and class (and contract) identification onto a special
section of the EDGAR Filing Web site \25\ (the Series and Classes
(Contracts) Information Page).\26\ Each S/C Fund will enter information
for each of its existing series and classes (or contracts) at this Web
site page; each will provide series names,\27\ class (or contract)
names,\28\ and ticker symbols, if
[[Page 43560]]
any.\29\ After this information is entered, we will issue series and
class identifiers. These identifiers will be ten characters in length
(nine numbers preceded by an ``S'' for series identifiers and a ``C''
for class (contract) identifiers) and will uniquely, and persistently,
identify each series and/or class (or contract). These identifiers will
be available to the public. Information filed with us containing these
identifiers will be searchable by the public and our staff using the
series and class (contract) identifiers and also using the series and
class (contract) names without the need for reference to the S/C Fund
issuing the series and/or class (contract). The information relating to
its series and classes (contracts), including their identifiers, will
be available to the S/C Fund quickly via e-mail notification following
the entering of information and at the EDGAR Filing Web site, from
which the S/C Fund may copy it as needed. The S/C Fund will also use
the Series and Classes (Contracts) Information Page to update series
and class (contract) information as required upon specified events,
such as name change and deactivation, liquidation, or other events
resulting in the elimination of a series or class or deregistration of
the S/C Fund.
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\25\ The address for the EDGAR Filing Web site is https://
www.edgarfiling.sec.gov/.
\26\ Each S/C Fund will enter information on the Series and
Classes (Contracts) Information Page concerning only their series
and classes (contracts) currently in existence. Series and classes
(contracts) which come into existence on or after the Mandatory
Series/Class (Contract) Identification Date (discussed below) will
enter the information for their new series and classes (contracts)
in a separate section of the EDGAR submission template of the
initial registration statement or post-effective amendment filing by
which they add the new series or class (contract).
A S/C Fund that is not organized as a series company and that
has no separate classes will be deemed to have one series and class.
See footnotes 54 and 57 and accompanying text.
\27\ A S/C Fund must enter a unique name for each of its series,
i.e., a S/C Fund may not enter duplicate series names for its own
series (although a series might have the same name as series of
other S/C Funds). For each of its series, the S/C Fund should enter
the name by which that series is most commonly known. For example,
if the ``Acme Trust'' complex has a series named the ``Bond Fund''
which is known and marketed as ``the Acme Bond Fund,'' the fund
should enter the name ``Acme Bond Fund'' as the name of the series.
\28\ A S/C Fund must enter a unique name for each of its classes
(contracts) existing under each series, i.e., a S/C Fund may not
enter duplicate class (contract) names for classes (contracts) of
the same series. Most class names are letters or names such as
``Institutional'' or ``Retail.'' Class A, for example, typically has
a front-end sales load; Class B often has a deferred sales load and
a higher annual distribution fee. For each contract issued by an
insurance company separate account, the separate account should
enter the name by which that contract is most commonly known to the
public (i.e., the name by which it is marketed). For example, if the
``Acme Insurance Company Variable Account C'' issues a contract
called ``Acme Retirement Strategies II Deferred Variable Annuity,''
which is known and marketed as ``Acme Retirement Strategies II,''
the separate account should enter the name ``Acme Retirement
Strategies II'' as the name of the contract.
\29\ S/C Funds will enter their ticker symbols, if any, at the
class (contract) level (in addition to their class name).
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For insurance company separate accounts, only separate accounts
registered as management investment companies (e.g., Form N-3 filers)
with multiple series (portfolios) within the separate account will be
able to have more than one series (and therefore be issued more than
one series identifier). In those cases, each series (portfolio) within
the separate account would be required to obtain its own series
identifier. A separate account organized as a unit investment trust
(e.g., Forms N-4 and N-6 filers) will be deemed to have a single
series; this single series will have the same name as the separate
account, notwithstanding any division of the separate account into sub-
accounts corresponding to underlying investment options available under
a contract. In addition, a separate account will be deemed to have
multiple classes corresponding to the different contracts issued by the
separate account and will be required to obtain class (contract)
identifiers for each contract. Sub-accounts corresponding to different
accumulation unit values under a single contract would not be
considered different ``classes'' for purposes of obtaining identifiers
under this rule.
The Series and Classes (Contracts) Information Page on the EDGAR
Filing Web site is currently open for entry of information for existing
series and classes on a voluntary basis. All S/C Funds will be required
to have entered information for their existing series and classes
(contracts) and received their series and class (or contract)
identifiers no later than February 6, 2006. We have set than February
6, 2006, as the date on and after which EDGAR will not accept specified
filings without required series and class (contract) identifiers (the
``Mandatory Series/Class (Contract) Identification Date''). Appendix J
to the EDGARLink Filer Manual outlines the specifics and formatting
requirements of the information the S/C Funds are to enter onto the
system, and the Filer Manual will specify information that they will
need to include in specified filings on and after the Mandatory Series/
Class (Contract) Identification Date.
2. Implementation of Requirement for Series and Class (Contract)
Identifiers--New Series and Classes (Contracts)
If a S/C Fund adds a new series or class (contract) on or after the
Mandatory Series/Class (Contract) Identification Date, the S/C Fund is
not to enter information concerning the new series or class (contract)
on the Series and Classes (Contracts) Information Page on the EDGAR
Filing Web site.\30\ Instead, the S/C Fund must enter information
concerning its new series or classes (contracts) which come into
existence on or after the Mandatory Series/Class (Contract)
Identification Date in a separate area of the EDGAR submission template
as part of the substantive filing by which it adds the new series or
class (contract). For example, on and after the Mandatory Series/Class
(Contract) Identification Date, a newly registered open-end management
investment company (mutual fund) filing on Form N-1A will add its new
series and/or classes (contracts) in its initial ``N-1A'' submission
template and, where necessary, in a pre-effective amendment (``N-1A/A''
submission); an existing mutual fund must add its new series in the
``485APOS'' EDGAR submission template for its filing under Securities
Act Rule 485(a) and will add its new classes in a ``485APOS''
submission template; a newly registered separate account organized as a
management investment company filing on Form N-3 must add its new
series and/or contract information in its initial ``N-3'' submission
template; and newly registered separate accounts filing on Forms N-4
and N-6 must add their new contract information in the initial ``N-4''
or ``N-6'' submission template, respectively, filed to register the new
contract. The identifiers for new series and classes added via the
submission template will be available to the S/C Fund quickly via e-
mail notification following the filing in which the information was
entered.\31\ These identifiers will also be available at the EDGAR
Filing Web site. The identifiers may be copied from this site by the
[fnl']S/C Fund. This site may also be utilized for required updates of
series and class (contract) information as required upon specified
events, such as name change and deactivation of a series or class or
deregistration of the S/C Fund.
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\30\ If a S/C Fund makes a filing on behalf of a new series or
class (contract) before the Mandatory Series/Class (Contract)
Identification Date, the S/C Fund will enter the information
concerning that new series or class (contract) on the Series and
Classes (Contracts) Information Page on the EDGAR Filing Web site
after the first filing made on behalf of the new series or class
(contract); this is consistent with the procedure for other series
and classes (contracts) in existence before the Mandatory Series/
Class (Contract) Identification Date.
\31\ The notice of acceptance or suspension for any submission
requiring series and class (contract) identifiers will contain the
included existing identifier(s) and series and class (contract)
name(s) in addition to the information that is currently contained
in the notice. A notice of acceptance will also contain new
identifiers, if any, added in the filing; a notice of suspension
will necessarily not include identifiers that were to have been
added with the intended filing.
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3. Mandatory Series/Class (Contract) Identification Date
We are requiring that funds receive their series and class
(contract) identifiers for existing series and classes no later than
February 6, 2006, the Mandatory Series/Class (Contract) Identification
Date. Since third party filers, including parties to mergers, will need
to use this information in filings, all S/C Funds will need to ensure
that the information concerning their existing series and classes
(contracts) has been entered prior to the Mandatory Series/Class
(Contract) Identification Date.
After the Mandatory Series/Class (Contract) Identification Date, we
will post notice on the ``Information for EDGAR Filers'' page of the
Commission's Public Web site (www.sec.gov) and the EDGAR Filing Web
site (www.edgarfiling.sec.gov) as to the date on which we will close
the Series and Classes (Contracts) Information Page for entry of
information concerning existing series
[[Page 43561]]
and classes. On and after that date, the Series and Classes (Contracts)
Information Page will be used only for retrieving and editing series
and class (contract) information. After the closing of the Series and
Classes (Contracts) Information Page for entry of data for existing
series and classes (contracts), if a S/C Fund fails to enter its
information in a timely manner and receive its identifiers, the staff
may require the S/C Fund to file a post-effective amendment to generate
the identifiers via the submission template. Until the S/C Fund
provides the information concerning its series and classes (contracts)
and is issued identifiers, it will be unable to make other filings that
require series and class (contract) identifiers.
We believe that this method for S/C Funds to obtain identifiers for
their existing series and classes (contracts) will provide the most
flexibility for S/C Funds. This method will allow S/C Funds an extended
period of time in which to provide the information and obtain the
identifiers. A S/C Fund may choose to obtain its identifiers for all
its existing series and classes at one time via the Series and Classes
(Contracts) Information Page. Or, a S/C Fund may choose to spread out
its entering of information and receipt of identifiers through the
period prior to than February 6, 2006. Each S/C Fund will need to make
sure, however, that it has obtained its identifiers for all its series
and classes (contracts) in existence prior to the Mandatory Series/
Class (Contract) Identification Date.
4. Requirement To Include Series and Class (Contract) Identifiers in
EDGAR Filings; Consequence of Non-Compliance
On and after the Mandatory Series/Class (Contract) Identification
Date, S/C Funds must use series and class (contract) identifiers in
certain EDGAR submissions specified in the EDGAR Filer Manual. We are
adding the series and class (or contract) identification requirement to
the EDGARLink header templates of certain investment company EDGAR
submissions.\32\ We believe the method we have chosen for S/C Funds to
obtain identifiers for their existing series and classes (contracts)
will help ensure that identifiers are assigned to existing series and
classes (contracts) well in advance of EDGAR filings requiring them.
The only instances in which identifiers will be generated at the time
of a filing by entry of information via the EDGAR submission template
will be when a new S/C Fund comes into existence or when an existing S/
C Fund adds new series or classes (contracts).\33\ The S/C Fund will be
able to ``cut and paste'' the series and class (contract) identifying
information from the Web site into filings as needed.\34\ We are
requiring that S/C Funds include the identifiers in all filings
relating to the series and classes (contracts). \35\ Indeed, the
identifiers will be a substantive requirement of the filing.
Consequently, failure of a S/C Fund to include correctly the required
identifiers will mean that a filing for that series and/or class (or
contract) has not been made. \36\ On and after the than February 6,
2006, Mandatory Series/Class (Contract) Identification Date, filings
requiring series and class (contract) identifiers will be suspended if
the identifiers are not included in the EDGAR filing or if the
identifiers are not identifiers associated with the CIK \37\ of the S/C
Fund, necessitating a resubmission of the filing in question.\38\
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\32\ Filings using the following EDGAR submission types will be
subject to series and class (contract) identification: N-1A, N-1A/A,
N-3, N-3/A, N-4, N-4/A, N-6, N-6A, 485APOS, 485BPOS, 485BXT, POS
AMI, 497, 497K1, 497K2, 497K3A, 497K3B, 497J, 497AD, N-14, N-14/A,
N-14AE, N-14AE/A, N-30D, N-30D/A, N-30B-2, N-CSR, N-CSR/A, N-CSRS,
N-CSRS/A, NT-NCSR, NT-NCSR/A, N-PX, N-PX/A, 24F-2NT, 24F-2NT/A,
NSAR-A, NSAR-A/A, NSAR-AT, NSAR-AT/A, NSAR-B, NSAR-B/A, NSAR-BT,
NSAR-BT/A, NSAR-U, NSAR-U/A, NT-NSAR, NT-NSAR/A, N-Q, N-Q/A and all
proxy submission types that may be filed by or with respect to
investment companies.
\33\ The following EDGAR submission types will allow for entry
of information for new series: N-1A, N-1A/A, N-3, N-3/A, N-4, N-4/A,
N-6, N-6/A, 485APOS, and POS AMI. The following submission types
will allow for the entry of information for new classes (contracts):
N-1A, N-1A/A, N-3, N-3/A, N-4, N-4/A, N-6, N-6/A, 485APOS, 485BPOS,
and POS AMI. We note that these are the characteristics of the EDGAR
submission types; nevertheless, S/C Funds should use only those
EDGAR submission types that correspond to the form and rule under
which the S/C Fund makes its substantive filing.
\34\ Filers will also be able to cut and paste from any
compatible source. For example, if filers have a listing of series
and classes (contracts) in a word processing document, they should
be able to cut and paste from that document. However, if filers do
so, they must ensure that the secondary documents are kept up-to-
date with the most current series and class data.
\35\ We received comment requesting that we provide electronic
notice of acceptance or rejection, describing the status of the
filing and indicating the names of the series and classes (or
contracts) and their corresponding identifiers. Companies will
receive notices with this information, provided that they have
entered a current e-mail address in their company information on our
EDGAR filing Web site.
\36\ See amendments to Rule 11 of Regulation S-T, discussed in
Section I.B below. The staff will not have the ability to change
series and class (contract) data via post-acceptance corrections.
The staff will, of course, consider filing date adjustments under
Rule 13(b) of Regulation S-T [17 CFR 232.13(b)], and grant relief
pursuant to delegated authority in appropriate instances, depending
on the facts and circumstances of each request.
\37\ A filer's CIK (or ``central index key'') is a ten-digit
number uniquely identifying that filer.
\38\ Because of the potential consequences of failure to
correctly include identifiers in filings, we note that the duty to
insert the identifiers, as well as the duty of electronic filing in
general, should be assigned to a person who has sufficient knowledge
of the EDGAR system and filing requirements and the fund's structure
and not delegated exclusively to a filing agent.
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By requiring that the S/C Fund electronically identify the series
and classes (or contracts) for which a filing is made, we are
facilitating the ability of the investing public and our staff to
search easily for EDGAR filings made on behalf of specified series and
classes (contracts). The electronic identification of series and
classes (contracts) will enable the investing public to search our Web
site for filings covering the series and classes (contracts) they need.
We believe that our amendments today recognize that disclosures in
filings are only as useful as they are available; we believe that our
amendments will facilitate substantially the investing public's access
to investment company information needed for their investment
decisions. To this end, it is critical that S/C Funds obtain and
include the correct identifying information in their filings.
5. Requirement To Update Information
S/C Funds will also have a duty to update and keep current their
series and class (or contract) information. For example, filers will be
required to update their information via the Series and Classes
(Contracts) Information Page for series and class (or contract) name
changes, addition of ticker symbols, or deactivation (if a series is
never offered or no longer makes filings because of a merger,
liquidation or other means of elimination or if the S/C Fund has
deregistered).
6. Identification of Investment Company Type; Parties to a Merger
In conjunction with our rules to require the identification of
series and classes (contracts), we are also adding to the submission
templates of selected filings used by investment companies an
additional field for identification of the type of investment company
making the filing.\39\ Companies may be required to check a box if they
are investment companies (for certain submissions) and to select from a
pull-down menu in the EDGAR submission template their investment
company ``type,'' where type is chosen according to whether a company's
last effective registration
[[Page 43562]]
statement was filed on Form N-1 (open-end management investment company
separate account that does not offer variable annuity contracts), Form
N-1A (open-end management investment companies), N-2 (closed-end
management investment companies, including business development
companies),\40\ N-3 (separate accounts organized as management
investment companies that offer variable annuities), N-4 (separate
accounts organized as unit investment trusts that offer variable
annuities), N-5 (small business investment companies),\41\ N-6
(separate accounts organized as unit investment trusts that offer
variable life insurance policies), S-1 (face amount certificate
companies),\42\ S-3 (face amount certificate companies),\43\ or S-6
(unit investment trusts, other than those filing on Forms N-4 and N-
6).\44\ S/C Funds will also be required to supply electronic
information in the EDGAR template concerning the acquiring fund and the
target (and their series and classes or contracts, if any, in
existence) in connection with merger-related filings on Form N-14,\45\
under Rule 425,\46\ and under the proxy rules.
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\39\ S/C Funds, which are required to obtain series and class
(contract) identifiers via the Series and Classes (Contracts)
Information Page, will also enter information concerning their type
on that page.
\40\ 17 CFR 239.14 and 274.11a-1.
\41\ 17 CFR 239.24 and 274.5.
\42\ 17 CFR 239.11.
\43\ 17 CFR 239.13.
\44\ 17 CFR 239.16.
\45\ 17 CFR 239.23.
\46\ 17 CFR 230.425.
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7. Identification Requirement Applicable to Non-Registrants Filing
Proxies
We are also requiring non-registrant third parties making proxy
filings with respect to investment companies to designate ``type'' of
investment company and to include series and/or class (or contract)
identifiers in designated proxy submission types. After the Mandatory
Series/Class (Contract) Identification Date, when filings are made with
series and class (contract) identifiers and specification of investment
company type, this information will be available on the EDGAR page of
our public Web site (https://www.sec.gov), as is currently each entity's
CIK. We recommend that filers obtain this information from our public
company database site at www.edgarcompany.sec.gov.
8. Electronic Filing Responsibilities
With respect to these requirements that we adopt today, including
the updating requirements, we emphasize that it is the investment
company's responsibility to ensure the correctness of this information
and its use in each of its filings on the EDGAR system.\47\ Each S/C
Fund must ensure that it receives all of its series and class (or
contract) identifiers for series and classes (contracts) in existence
before the Mandatory Series/Class (Contract) Identification Date; that
it enters correctly information concerning series and classes
(contracts) coming into existence on or after the Mandatory Series/
Class (Contract) Identification Date; and that its filings are made
using the correct EDGAR codes, including series and class (or contract)
identifiers. A S/C Fund may verify the codes and identifiers under
which its filing was made and accepted by reading its electronic notice
of acceptance, which will contain the CIK, file number(s) and, where
applicable, series and class (or contract) names and identifiers.\48\
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\47\ This responsibility includes ensuring the correctness and
timeliness of updates to names and deactivations of series and/or
class (contract) identifiers, as required by Rule 313. We advise
funds that ensuring that the correct information is contained in
their EDGAR submissions, including the correct use of CIKs and
series and class (contract) identifiers, should be addressed in a
fund's written policies and overseen by the fund's chief compliance
officer. See Compliance Programs of Investment Companies and
Investment Advisers, Release No. IC-26299 (Dec. 17, 2003) [68 FR
74713] at footnotes 24 and 75.
We also remind companies of their obligation to keep their
company information current and accurate, particularly their
address(es) and IRS numbers. See Section 1.2.6 (Changing Company
Information) of the EDGARLink Filer Manual. (Investment companies
organized as series funds may provide the IRS number of any one of
their constituent series.) Companies may view and update their
information using the EDGAR Filing Web site.
\48\ Before a S/C Fund uses the Series and Classes (Contracts)
Information Page, it must make sure it has only one CIK. S/C Funds
must submit their Investment Company Act filings under only one
Investment Company Act number (811-) and one CIK. (Registrants may
have multiple 1933 Act numbers under a single CIK.) A S/C Fund
wishing to obtain identifiers that has more than one 1940 Act number
or more than one CIK, should call the IM EDGAR Inquiry Line at 202-
551-6989 for assistance before proceeding.
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B. Regulation S-T and Related Form Amendments in Connection With Series
and Class (Contract) Identification Requirements
1. New Rule 313 Under Regulation S-T
We are adding new Rule 313 under Regulation S-T in connection with
identification of series and classes. New Rule 313 provides that all S/
C Funds (i.e., investment companies whose last registration statement
was filed on Form N-1A, N-3, N-4, or N-6) must obtain identifiers for
their constituent series existing under Sections 18(f)(1) and (2) of
the Investment Company Act and Investment Company Act Rule 18f-2 and
identify the series for which a particular filing is being made.\49\ A
S/C Fund that is not organized as a series company but is covered under
this rule will be deemed to have one series and must obtain a series
identifier and include that identifier in specified filings.\50\ This
requirement is to assure that investors, the public, and our staff will
be able to electronically search within the same universe of filers for
each entity operating as a mutual fund or separate account, for
example, whether it is a mutual fund operating as a single series (a
``stand alone'' fund) or a series of a S/C Fund. It will also permit
electronic searches of all Form N-3 filers, including separate accounts
consisting of a single series as well as those with multiple series.
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\49\ This determination is to be made without reference to any
merger/proxy filings submitted on Form N-14
\50\ This ``dummy'' series will be assigned the same name as the
S/C Fund.
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Under Rule 313, each such investment company or series that has
multiple classes under Investment Company Act Rule 18f-3 \51\ (or that
issues multiple contracts, in the case of insurance company separate
accounts) will also be required to obtain a class (or contract)
identifier for each class (or contract) and include that identifier in
specified submission types.\52\ S/C Funds or series that are not
organized as multiple class companies are deemed to have one class and
must obtain a class identifier and include that identifier.\53\
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\51\ 17 CFR 270.18f-3.
\52\ Separate accounts registering on Forms N-4 and N-6 will be
deemed to have one ``dummy series'' assigned the same name as the S/
C Fund and will obtain a separate identifier at the ``class'' level
(rather than series identifiers) for each of their contracts.
\53\ This ``dummy'' class will be assigned the same name as the
series to which it belongs. ``Stand alone'' funds with no separate
series or classes will be deemed to have one series and one class,
each assigned the same name as the S/C Fund.
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Rule 313 will require that S/C Funds or series provide identifying
information when they file certain merger documents (Form N-14,\54\
Rule 425,\55\ and proxy filings), including information about both the
target and acquiring fund or series, class(es), or contract(s).
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\54\ 17 CFR 239.23.
\55\ 17 CFR 230.425.
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Under Rule 313, S/C Funds will have a duty to keep the information
regarding their series and classes up to date. S/C Funds will update
their information via the Series and Classes (Contracts) Information
Page if the name of a series or class (or contract) changed. S/C Funds
also will deactivate the identifiers for a series and/or class (or
contract) via the Series and Classes (Contracts) Information Page when
the
[[Page 43563]]
series and/or class (contract) is no longer offered by the S/C Fund or
the S/C Fund is deregistered. While EDGAR will suspend attempted
filings which include deactivated series or class (contract)
identifiers, information on deactivated series and classes (contracts)
will remain available and searchable on the Commission's public Web
site.
2. Rule 11 Under Regulation S-T
Currently, Rule 11 of Regulation S-T defines the phrase ``official
filing'' to mean any filing that is received and accepted by us,
regardless of filing medium and exclusive of header information, tags
and any other technical information required in an electronic filing.
We are amending this definition to provide that the electronic
identification of investment company type and inclusion of identifiers
for series and class (or contract, in the case of separate accounts of
insurance companies), as we are requiring under Rule 313 of Regulation
S-T, will be deemed part of the official filing. On and after the
Mandatory Series/Class (Contract) Identification Date, failure of a S/C
Fund to include correctly the required identifiers will mean that a
filing for that series and/or class (or contract) has not been made. We
also stress that it is important for S/C Funds to keep their
information up-to-date, including updating in a timely manner when a
series and/or class (contract) deactivates. If a S/C Fund does not do
so, we will assume that the S/C Fund is delinquent in reporting for a
series or class (contract).
3. Forms TH and SE
Form TH \56\ is the form that filers use as a cover for filings
made in paper under a temporary hardship exemption under Rule 201 of
Regulation S-T. Under Rule 201, confirming electronic copies of filings
made in paper under temporary hardship exemptions must be made within
[6] business days of the date of the paper filings. Form SE \57\ is the
form that electronic filers must use to submit any paper format exhibit
permitted under Rule 201, 202, or 311 of Regulation S-T.\58\ We are
amending Forms TH and SE to require the inclusion of series and class
(or contract) identifying information for those filings for which the
identifiers will be required in the confirming electronic copy or
associated electronic filing, respectively.
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\56\ 17 CFR 239.65, 249.447, 259.604, 269.10, and 274.404.
\57\ 17 CFR 239.64, 249.444, 259.603, 269.8, and 274.403.
\58\ 17 CFR 232.201, 232.202, or 232.311.
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II. Mandatory Electronic Investment Company Filings
Until recently, investment companies could submit filings of
fidelity bonds under Section 17(g),\59\ sales literature filed with us
under Section 24(b),\60\ and litigation material filed under Section 33
of the Investment Company Act \61\ in paper only. In August 2004, we
modified the EDGAR system to allow companies to make these filings
either in paper or electronically on a voluntary basis.\62\ We are now
amending Rule 101 to make two of these submissions mandatory electronic
submissions and to continue to allow submission of the third
electronically on a voluntary basis.
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\59\ 15 U.S.C. 80a-17(g). See Release No. 33-6978 (Feb. 23,
1993) [58 FR 14848] and Release No. 33-7241 (Nov. 13, 1995) [60 FR
57682] at footnotes 26-32 and accompanying text.
\60\ 15 U.S.C. 80a-24(b).
\61\ 15 U.S.C. 80a-31.
\62\ See the EDGAR Filer Manual Release at footnotes 6-10 and
accompanying text.
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As of August 2004, companies could submit either in paper, or
electronically on the EDGAR system on a voluntary basis, sales
literature filed with us \63\ under Section 24(b) of the Investment
Company Act.\64\ Because of the format and graphics which characterize
these submissions, at the time of the original adoption of the EDGAR
rules, we believed that the burden to registrants of electronically
formatting sales literature appeared to outweigh the usefulness of
developing an electronic database.\65\ Given the advances in technology
and the availability of HTML as a format for official EDGAR filings, we
proposed to require filers to make these submissions
electronically.\66\ We note that, for filers who are required to file
with us prospectuses submitted under Securities Act Rule 482 \67\ (482
ads), the filers must already submit the 482 ads electronically.\68\ We
requested comment on whether we should require filers to submit sales
literature on EDGAR in HTML format. We also noted that, if we were to
make mandatory the electronic submission of sales literature, under
paragraph (c) of Rule 304 of Regulation S-T,\69\ filers will be
required to retain copies of sales literature documents including
graphic materials for a period of five years and will be required to
furnish to the Commission or the staff, upon request, a copy of any or
all of such documents. We received no comments on this proposal, and we
are adopting it as proposed.
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\63\ Most investment company registrants file sales literature
with the National Association of Securities Dealers (NASD), in lieu
of filing with us, as permitted by Rule 24b-3 under the Investment
Company Act [17 CFR 270.24b-3]. We are not proposing to change Rule
24b-3; these filers will continue to make their submissions to the
NASD only.
\64\ See Rules 24b-1, 24b-2, and 24b-3 [17 CFR 270.24b-1,
270.24b-2, and 270.24b-3].
\65\ See Release No. 33-6978 at footnotes 51 and 52 and
accompanying text.
\66\ We are amending both Rule 101 of Regulation S-T and Rule
24b-2 under the Investment Company Act, which currently provide that
filers submit such material to us in paper only.
\67\ 17 CFR 230.482.
\68\ See Release No. 33-7122 (Dec. 19, 1994) [59 FR 67752 (Dec.
30, 1994)] at footnote 32 and accompanying text.
\69\ 17 CFR 232.304(c).
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Also as of August 2004, companies could submit in paper, or
electronically on a voluntary basis, filings under Section 17(g) \70\
and litigation material filed under Section 33 of the Investment
Company Act. Filings under Section 17(g) consist of the registrant's
fidelity bond, which is filed under Rule 17g-1(g)(1),\71\ and claims
and settlements filed under Rule 17g-1(g)(2) and (3), respectively.\72\
Filings of litigation material under Section 33 include a wide variety
of documents.\73\ We believed that most filers would have electronic
copies of their fidelity bonds and claims and settlements as well as
litigation materials and that these filings should therefore be
available to the public through our EDGAR system. However, the only
comment that we received concerning filings under Section 17(g) and
Section 33 stated that investment companies would be able to provide
copies of fidelity bonds and related documents with the Commission if
given sufficient transition time, but that it would be burdensome to
require the electronic filing of litigation materials, since the
materials may be voluminous and the technology to easily convert paper
documents into either ASCII or HTML is not available. This commenter
also requested that filers be given sufficient time to transition to
the
[[Page 43564]]
electronic filing of Section 17 materials.\74\
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\70\ This includes submission of an investment company's
fidelity bond; see Release No. 33-7241 at footnotes 30 and 31 and
accompanying text.
\71\ 17 CFR 270.17g-1(g)(1).
\72\ 17 CFR 270.17g-1(g)(2) and (3).
\73\ The documents include the following: (1) all pleadings,
verdicts, or judgments filed with the court or served in connection
with such action or claim; (2) any proposed settlement, compromise,
or discontinuance of such action or claim; and (3) motions,
transcripts, or other documents filed in or issued by the court or
served in connection with such action or claim as may be requested
in writing by the Commission. If any of the documents in (1) or (2)
above are delivered to the company or party defendant, Section 33
requires that the document be filed with the Commission not later
than 10 days after receipt. If the document is filed in court or
delivered by the company or party defendant, it must be filed with
the Commission within five days after the filing or delivery.
\74\ This commenter also expressed concern with having to
include series and class identifiers in complex filings such as
Section 17 fidelity bonds. We note that these EDGAR submission types
(40-17G and 40-17GCS and their amendments) are not among the
submission types that we are at this time designating as requiring
series and/or class (contract) identifiers.
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We are adopting the requirements for the mandatory electronic
filing of Section 17 fidelity bonds and claims and settlements, as
proposed, but with a delayed effectiveness date to allow transition
time.\75\ However, we are not adopting these requirements with respect
to litigation materials at this time due to the technical difficulty
that many filers may have scanning and verifying the accuracy of these
documents; instead, we will continue to allow companies to file
litigation materials either in paper or electronically on a voluntary
basis.\76\ We will review the status of technology from time to time to
determine whether and at what point we should make these filings
mandatory electronic as well.
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\75\ For administrative convenience, we are also delaying the
effective date with respect to the mandatory electronic filing of
sales literature under Section 24. As of the effective date,
companies will have to submit these materials electronically, either
as ASCII or HTML documents.
\76\ The EDGAR submission types for these filings will be as
follows: 40-17G (fidelity bond filed pursuant to Rule 17g-1(g)(1));
40-17GCS (notice of claim or settlement filed pursuant to Rule 17g-
1(g)(2) or (3)); 40-24B2 (sales literature filed pursuant to Rule
24b-2); and 40-33 (litigation material filed pursuant to Section 33
of the Investment Company Act).
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III. Technical Amendments to EDGAR System Filing Requirements
In the S/C proposing release, we also proposed technical
corrections to our rules relating to paper exhibits for EDGAR filings
and incorporation by reference by investment companies into documents
filed on EDGAR. We are now adopting these proposals, as discussed
below.
A. Rule 102(d) of Regulation S-T
Currently, paragraph (d) of Rule 102 provides that each electronic
filing requiring exhibits must contain an exhibit index. It further
requires that, whenever an exhibit is filed in paper pursuant to a
temporary or continuing hardship exemption, the filer must place the
letter ``P'' next to the listed exhibit in the exhibit index to reflect
that the exhibit was filed in paper pursuant to such exemption.
However, the rule does not require the designation ``P'' for an exhibit
filed in paper other than pursuant to a hardship exemption. Nor does
the rule require designation of the authority under which a filer was
submitting an exhibit in paper. We are amending paragraph (d) to
require the designation ``P'' for all exhibits filed in paper, the
designation ``Rule 311'' next to the letter ``P'' in the exhibit index
for exhibits filed pursuant to Rule 311 of Regulation S-T, and the
letters ``TH'' or ``CH,'' respectively, next to the letter ``P'' in the
exhibit index for exhibits filed pursuant to temporary or continuing
hardship exemptions.
The rule also currently requires that, whenever a confirming
electronic copy of an exhibit is filed pursuant to a hardship
exemption, the exhibit index must specify where the confirming
electronic copy can be located and the filer must place the designation
``CE'' (confirming electronic) next to the listed exhibit in the
exhibit index. We requested comment on the usefulness of the rule's
requirement that the exhibit index must specify where the confirming
electronic copy can be located. For example, we asked whether the
provision is useful in locating the electronic confirming copy of the
paper exhibit where an exhibit filed in paper under a temporary
hardship exemption is later incorporated by reference into a filing. We
encouraged commenters, if they found that the provision is not useful,
to provide suggested revisions to make the rule more helpful to users
of the information. We received no comments in response to our request,
and we are not amending this provision.
B. Rule 102(e) of Regulation S-T
Paragraph (e) of Rule 102 provides that any incorporation by
reference by a registered investment company or a business development
company must relate only to documents that have been filed in
electronic format. We are adopting as proposed an amendment to this
rule to codify staff interpretation that incorporation by reference in
an EDGAR filing by a registered investment company or a business
development company must relate only to documents that have been filed
in electronic format on the EDGAR system. A filer may not incorporate
by reference electronic filings made with us but not made via the EDGAR
system.\77\
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\77\ For example, a registrant could not incorporate by
reference in an EDGAR filing to a document submitted electronically
on the IARD system.
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C. Rule 201 of Regulation S-T
Rule 201(a)(1) of Regulation S-T currently provides that, where a
filer makes a paper submission pursuant to a temporary hardship
exemption, a microfiche copy of the paper document is the official
filing of the registrant. We no longer keep on microfiche the official
copies of filings made in paper under the temporary hardship exemption;
paper filings are now electronically imaged. Accordingly, we are
amending, as proposed, Rule 201(a)(1) to reflect this change. We are
also removing the phrase ``of the registrant,'' since an official
filing may be made by a non-registrant third party.
D. Rule 311(h)(1) of Regulation S-T
Rule 311 sets forth the requirements for filers submitting
documents in paper under cover of Form SE. Paragraph (h)(1) of Rule 311
currently provides that, if the subject of a temporary hardship
exemption is an exhibit only, a filer must file the exhibit under cover
of Form SE no later than one business day after the date the exhibit
was to be filed electronically. We are amending this provision, as
proposed, to clarify the current requirement \78\ that the filer must
submit the exhibit and a Form TH (the cover form for submitting a
filing under a temporary hardship exemption) under cover of Form
SE.\79\
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\78\ See Release No. 33-6977 (Feb. 23, 1993) [58 FR 14628] at
footnote 213 and accompanying text.
\79\ We are also making conforming amendments to Note 1 to Rule
201(a) of Regulation S-T (17 CFR 232.201(a)).
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E. Form SE
We had proposed to make an additional amendment to Form SE that
parallels the changes to the exhibit index requirement discussed above.
Currently, Form SE does not require the filer to specify under which of
these rules the filer is submitting the paper format exhibit. We are
amending the form, as proposed, to require filers to indicate under
which rule they are submitting the paper exhibit, i.e., Rule 201
(Temporary Hardship Exemption), Rule 202 (Continuing Hardship
Exemption), or Rule 311 (Permitted Paper Exhibit). We also are amending
the General Instructions to Form SE to clarify that, if the filer is
submitting the exhibit under a temporary hardship exemption, the filer
must submit both the exhibit and a Form TH (the cover form for
submitting a filing under a temporary hardship exemption) under cover
of Form SE. Finally, we are adding to the General Instructions a
statement of the current requirement that exhibits filed under a
continuing hardship exemption must include the legend required by Rule
202(c) of Regulation S-T.\80\
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\80\ 17 CFR 232.202(c).
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IV. Effective Dates
The amendments to Rules 101(b), 102(d), 201(a)(1), and 311(h)(1)
under
[[Page 43565]]
Regulation S-T will become effective September 19, 2005.
Rule 313 under Regulation S-T and the amendments to Rule 11 under
Regulation S-T and to Forms TH and SE (relating to the series and class
(contract) identification requirements) will become effective February
6, 2006. The amendments to Rules 101(a) and 101(c) under Regulation S-T
will become effective on June 12, 2006.
V. Cost-Benefit Analysis
We are sensitive to the costs and burdens of our rules. The rules
we are adopting today reflect certain changes to the information
currently provided in certain investment company submissions and
technical amendments to our EDGAR filing rules. Specifically, these
amendments will require certain open-end management investment
companies and insurance company separate accounts to identify in their
EDGAR submissions information relating to their series and classes (or
contracts, in the case of separate accounts). This information is
already required in the text of the filing itself; these amendments
will require this information to be included in an electronically
tagged form. In addition, these amendments will add two investment
company filings to the list of those that must be filed electronically
and make several minor and technical amendments to our rules governing
the electronic submission of filings through EDGAR.
A. Benefits
We expect that the addition of series and class (contract)
identifiers ultimately will result in considerable benefits to the
securities markets, investors, and other members of the public, by
expanding the accessibility of information, and increasing the types of
information, filed and made available for public review through the
EDGAR system. The primary goal of the EDGAR system since its inception
has been to facilitate the rapid dissemination of financial and
business information in connection with filings, including filings by
investment companies. Requiring these entities to identify the series
and classes (or contracts) to which filings relate will benefit members
of the investing public and the financial community by making
information contained in Commission filings more easily searchable and
readily available to them.
We believe that it can be difficult to find filings on EDGAR
related to specific series and classes of funds. It can also be
difficult to find filings on EDGAR related to specific variable
insurance contracts. This discourages both the public and Commission
staff from fully using the EDGAR filing data. We believe the
improvements that will result from the series and class (contract)
identifiers will induce a substantial amount of new demand for the
services provided by the EDGAR system and our public Web site. The
amendments will result in the benefit to the public of the EDGAR page
of our Web site being a comprehensive source from which to find series
and class filings.
We also expect that our adoption of requirements for mandatory
electronic filing of documents that previously could be filed only in
paper format will result in economic benefits to current electronic
filers. Investment companies should benefit from the increased
efficiencies in the filing process for these filings resulting from the
amendments. By electronically transmitting these documents directly to
the Commission, investment companies will avoid the uncertainties and
delays that can occur with the manual delivery of paper filings. Filers
also will benefit from no longer having to submit multiple copies of
paper documents to the Commission.
These amendments should benefit investors, financial analysts and
others by increasing the efficiency of retrieving and disseminating
fidelity bonds and sales literature (not submitted to the NASD) filed
with the Commission. The mandated electronic transmission of these
documents will enable investors to access them more quickly. Currently,
it requires a personal visit to the Commission's Public Reference Room
to conduct a search for a particular filing that is in paper or
microfiche. Some parties also use an agent at the Public Reference Room
for these searches. After th