Records Schedules; Availability and Request for Comments, 17480-17481 [05-6833]

Agencies

• National Archives and Records Administration

[Federal Register Volume 70, Number 65 (Wednesday, April 6, 2005)]
[Notices]
[Pages 17480-17481]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-6833]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
23, 2005. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001.
    E-mail: records.mgt@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Education, Office for Civil Rights, (N1-441-05-1, 
9 items, 6 temporary items). Civil rights compliance reports submitted 
by state vocational education agencies, reference copies of electronic 
master files of elementary and secondary school civil rights surveys, 
and electronic copies of documents created using electronic mail and 
word processing. Proposed for permanent retention are such records as

[[Page 17481]]

electronic master files containing data gathered in civil rights 
surveys and recordkeeping copies of files relating to state higher 
education desegregation plans and policies.
    2. Department of Housing and Urban Development, Office of Public 
and Indian Housing (N1-207-04-1, 24 items, 19 temporary items). Inputs, 
outputs, work files, and other records associated with an electronic 
system that contains statistical information concerning low income 
public housing and housing for Native Americans. Master files and 
system documentation are proposed for permanent retention.
    3. Department of Justice, Federal Bureau of Prisons (N1-129-04-6, 
10 items, 8 temporary items). Inputs and outputs of the Office of 
Research and Evaluation's Key Indicators/Strategic Support System, 
which is used to monitor and track institutional performance and 
support policy formulation and policy impact assessment. Proposed for 
permanent retention are the system master files and the system 
documentation.
    4. Department of Justice, Federal Bureau of Prisons (N1-129-04-7, 4 
items, 2 temporary items). Inputs and outputs of an electronic 
information system maintained by the Information, Policy, and Public 
Affairs Division which is used to track individual inmates throughout 
the agency's facilities. Proposed for permanent retention are the 
system master files and the system documentation.
    5. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-05-6, 11 items, 6 temporary items). Exchange proposals, copies 
of treaties, and personnel files maintained by the J. William Fulbright 
Foreign Scholarship Board. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of meeting files, 
membership files, reports, general subject files, and country files.
    6. Department of Transportation, Federal Aviation Administration 
(N1-237-04-3, 31 items, 25 temporary items). Records relating to the 
registration, recordation, and leasing of aircraft. Included are paper 
aircraft registration and recordation files that have been imaged, 
backup copies of signature authorization files, export certificate of 
airworthiness files, engine propeller and spare parts location 
recordation files, dealer's aircraft registration certificate files, 
truth-in-leasing files, foreign aircraft leases files, finding aids, 
and summary reports with statistical data. Also included are electronic 
copies of records created using electronic mail and word processing.
    Proposed for permanent retention are recordkeeping copies of 
aircraft registration and recordation files, signature authorization 
files, finding aids, summary reports with statistical data, and annual 
snapshot of the Aircraft Registration Master File.
    7. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-12, 12 items, 9 temporary items). Records 
accumulated by the Office of Communications, including briefing 
materials, budget background records, chronological files, copies of 
press releases, report files, copies of speeches, and working papers. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of press releases, agency-wide publications, and 
speech files. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    8. Department of the Treasury, Bureau of Public Debt (N1-53-05-3, 4 
items, 4 temporary items). Records relating to mail management and 
external audits, including electronic copies of records created using 
electronic mail and word processing.
    9. National Aeronautics and Space Administration, Agency-wide (N1-
255-04-3, 13 items, 12 temporary). Files relating to projects that 
pertain to space flight, aerospace technology research, and basic or 
applied scientific research that lack historical significance. Also 
included are routine records relating to historically significant 
projects as well as files relating to these projects that are not 
required for documenting the history of the project and/or agency 
programs, but have operational value to the agency throughout the 
program or project life cycle. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of files relating to 
historically significant projects that must be retained to document the 
history of the project and/or agency programs. The schedule provides 
criteria for identifying historically significant projects (e.g., 
produce major contributions to scientific knowledge, establish 
precedents, attract widespread media attention, etc.). For historically 
significant projects, the schedule describes the three categories of 
records (routine records, long-term temporary records, and permanent 
records) in broad terms. It also includes detailed notes defining the 
types of records that typically fall into each category. Routine 
records include such materials as cost data, presentation materials, 
agendas, and budget information. Long-term records that will be 
retained throughout the project life cycle include such records as 
configuration management controls, interface control documents, 
periodic reports, Program Control Board minutes, waivers, work 
instructions and authorizations, and quality assurance audit reports. 
Permanent records include such files as operations plans, formulation 
documents, concept documents, technology assessments, approval records, 
design development information, manufacture, fabrication, and assembly 
records, flight verification and certification reports, implementation 
and operational records, and evaluation and termination documents. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to records regardless of the recordkeeping medium.

    Dated: March 30, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-6833 Filed 4-5-05; 8:45 am]
BILLING CODE 7515-01-P