Current through September 21, 2024
The Department shall reimburse the following district direct
costs:
(d) Contract services provided:
(i) The Department shall reimburse districts
for contract services only if services are performed pursuant to a contract,
including any fully executed amendments, in place at the time services are
rendered.
(ii) The Department shall
reimburse for contract services only if the district paid for services after
the services were provided. This provision does not apply to district payments
to Boards of Cooperative Educational Services or other Wyoming school districts
that the board of trustees of the district seeking reimbursement has
pre-approved.
(iii) Each contract
for out-of-district or out-of-state placement shall be executed for only one
child.
(iv) Contracted services
that require a practitioner to be licensed shall only be provided by providers
licensed under Title 33 of Wyoming Statutes,
W.S.
21-2-802, or the relevant law of the
jurisdiction in which services are provided if services are provided out of
state.
(v) Districts shall keep all
contracts for services on file for review as required by state and district
record retention policies.
(vi)
This subsection includes case management services.
(e) Equipment, including information
technology, used exclusively to deliver special education services.
(f) Evaluations to determine whether a child
qualifies for special education.
(g) Instructional materials used exclusively
for special education.
(h) Travel
Costs for Special Education Staff subject to the following:
(i) Travel expense reimbursement shall not
exceed the rate for state employees as provided in
W.S.
9-3-102 and
W.S.
9-3-103 in effect at the time of
travel.
(ii) Reimbursement for fuel
or mileage allowance for special education staff providing services within the
scope of duties using a personal vehicle shall not exceed the state standard
mileage rate in effect at the time of travel.
(i) Professional Development solely devoted
to special education subjects.
(j)
Salary and Benefits subject to the following:
(i) Reimbursement for personnel costs of
teachers and related services staff providing special education services to
children with disabilities shall be limited to those individuals licensed under
Title 33 of Wyoming Statutes or
W.S.
21-2-802 to deliver the services they
provided. This requirement does not apply to substitute teachers.
(ii) Personnel providing full-time case
management or special education services to children with disabilities shall be
subject to one hundred percent (100%) reimbursement provided that the following
support documentation is on file at the district office:
(A) Written position description;
and
(B) Semiannual certification
demonstrating that the employee worked solely on special education;
or
(C) For personnel working on
multiple cost objectives, time and effort records that accurately reflect the
total percentage of time worked on special education and supported by a system
of internal control and written policies that provide reasonable assurance that
the charges are accurate, allowable, and properly allocated.
(k) Supplies used
exclusively for providing special education services.
(l) Travel Costs for parents pursuant to a
school district policy setting forth the conditions, limitations, and allowable
frequency of travel by parents to visit their child receiving special education
services when the child has been placed in a specialized setting away from the
home in accordance with the child's IEP.
(m) Costs paid for an out-of-district
placement required by a student's IEP.
(n) Reasonable administrative costs to bill
for authorized Medicaid services. Reasonable means any increased staff expenses
attributable solely to administering Medicaid billing services.
