Wyoming Administrative Code
Agency 091 - Wyoming Stable Token Commission
Sub-Agency 0001 - General Agency, Board or Commission
Chapter 3 - Procurement by Competitive Sealed Bidding, Competitive Negotiation, or Noncompetitive Negotiation
Section 3-16 - Prebid conferences and site visits

Universal Citation: WY Code of Rules 3-16

Current through September 21, 2024

(a) The Commission may schedule prebid conferences and site visits for a project, and may designate a prebid conference or site visit as mandatory. Any bidder that fails to attend a mandatory prebid conference or mandatory site visit shall be ineligible to bid on that project.

(b) The Commission shall announce the time, date, and location of any prebid conference or site visit to all potential bidders in the bid advertisement or through an addendum to the bid advertisement. The Commission's announcement of a prebid conference or site visit shall state whether the prebid conference or site visit is mandatory.

(c) A prebid conference shall be held not less than two (2) business days after the bid advertising period has been completed per Section 12 of this chapter, but not less than ten (10) business days before bids are due. At the discretion of the Commission, the above time frame may be increased based on the technicality or dollar amount of the project.

(d) The Commission may hold a prebid conference in the following formats at the Commission's discretion:

(i) In person;

(ii) Teleconference;

(iii) Webinar; or

(iv) Other electronic medium approved by the Director and made available to potential bidders by the Commission, at the Commission's expense.

(e) For each prebid conference, the Commission shall maintain a record including, at a minimum:

(i) An attendance log including:
(A) Attendee name;

(B) Attendee contact information; and

(C) The entity each attendee represents.

(ii) Copies of documents distributed by the Commission to attendees; and

(iii) Any verbal modifications made to any of the bid advertisement documents, all of which shall be reduced to writing and released as an addendum to the bid advertisement in accordance with Section 13 of this chapter.

(f) The Commission may conduct prebid, in-person site visits at the site of the project being procured.

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