Wyoming Administrative Code
Agency 085 - Business Council
Sub-Agency 0004 - Economic Planning And Partnership Challenge Loan Program
Chapter 5 - ADMINISTRATIVE FUNCTIONS
Section 5-3 - Application Process For A Natural Gas Fueling Infrastructure Loan
Universal Citation: WY Code of Rules 5-3
Current through September 21, 2024
(a) Wyoming Statute 21-18-205 created a statewide community college system operations funding mechanism based upon a statewide community college system strategic planning process attaching funding to state interests.
(i) The basis for fiscal-year 2019 and
fiscal-year 2020 funding shall be the sum of:
(A) The 2017-2018 biennial budget
appropriation for state aid to community colleges, adjusted by:
(I) Subtraction of the portion of the budget
appropriation restricted to reimbursement of community college increased
retirement contributions (unless appropriated separately by the legislature);
and
(II) Recapture and
redistribution of state aid as calculated in July 2015.
(B) Proportional allocation of the 2017-2018
biennial budget appropriation for enrollment growth funding using Chapter 5,
Section 3(a)(i)(A) as the basis.
(C) Any adjustments to base made by the
Budget Division of the Department of Administration and Information.
(D) Community college district revenue, which
is defined to include:
(I) Actual 4-mill
revenue for fiscal-year 2017, and 99 percent of 4-mill revenue calculated
against the 2017 certified assessment;
(II) Two times the amount of actual motor
vehicle registration revenue for fiscal-year 2017; and
(III) Two times the amount of actual other
revenue for fiscal-year 2017.
(ii) For each community college, the sum of
the adjusted 2017-2018 biennial budget appropriation for state aid, the
proportionally allocated 2017-2018 biennial budget appropriation for enrollment
growth funding, net Budget Division adjustments to base, and the community
college district revenue shall be divided by two to establish annual
college-specific base funding amounts.
(iii) The annual college-specific base
funding amounts shall be separated into fixed cost and variable cost portions
that must be recalculated at least once every four years, based upon the
following definitions of these costs, and the following procedures for
determining the college-specific costs:
(A)
Definitions of fixed and variable costs:
(I)
Fixed costs include mandatory transfers and those operating costs that do not
vary with enrollment. Such costs include the majority of administrative costs
as well as operating costs related to facilities (e.g., utilities, maintenance
and small repairs). Fixed costs include all or a substantial portion of costs
classified as plant operation and maintenance, institutional support, academic
support and student services. Also included in fixed costs is a relatively
smaller portion of instructional costs representing costs for academic
administrators, faculty (i.e., those with tenure or on continuing contracts)
and related operating costs.
(II)
Variable costs are those operating costs that vary proportionally with
enrollment or represent step-variable costs. Step-variable costs increase or
decrease based on enrollment fluctuation but not necessarily proportionally.
Instead, step-variable costs remain static for a range of enrollments and
increase once the range is exceeded (or decrease when enrollment drops below
the range). The step-variable costs remain static above the range until the
next level of enrollment is reached (or vice versa in the case of enrollment
declines). Variable costs include all or a substantial portion of operating
costs classified as instruction, service and student financial aid.
Additionally, variable costs include all operating costs for extension (remote)
operations that lack permanent full-time administrative staff.
(B) Procedures for determining
college-specific fixed and variable costs:
(I)
The relevant costs for the calculation of college-specific fixed and variable
costs are the Fund 10 costs, after excluding capital costs and non-mandatory
transfers. The first step is to sort these costs, by location, into standard
functional categories as follows: instruction; service; academic support;
student services; institutional support; plant operations and maintenance;
student financial aid; mandatory transfers; and extension operations. The
definitions for these standard functional categories are provided in section
604.26 of the Financial Accounting and Reporting Manual for Higher
Education published by the NACUBO, and they are the same definitions
relied on by the U.S. Department of Education National Center for Education
Statistics for use in the IPEDS.
(II) Once the costs are sorted by location,
it is necessary to determine which locations will be treated as campus
locations and which will be treated as extension (remote) locations. A campus
location is one that incurs the full range of operating costs for academic and
related purposes. An extension location is one that utilizes a more streamlined
operation consisting almost exclusively of classroom instruction. The
distinguishing characteristic of extension locations is the absence of
permanent full-time administrative staff. The operating costs for extension
locations are deemed to be fully variable while the operating costs for
campuses vary by functional category.
(III) Campus location costs are sorted by
function and summed to generate a total, by function, of each community
college's campuses. The following standard percentages are applied to the
functional cost category totals to determine the portion of each function that
is fixed or variable:
Instruction - 35 percent fixed and 65 percent variable;
Service - 0 percent fixed and 100 percent variable;
Academic support - 80 percent fixed and 20 percent variable;
Student services - 70 percent fixed and 30 percent variable;
Institutional support - 90 percent fixed and 10 percent variable;
Plant operations and maintenance - 95 percent fixed and 5 percent variable;
Student financial aid - 0 percent fixed and 100 percent variable;
Mandatory transfers - 100 percent fixed and 0 percent variable; and
Extension operations - 0 percent fixed and 100 percent variable.
(IV) The fixed
amounts for each functional cost category are summed, producing the total fixed
costs for the community college. The variable amounts for each functional cost
category are summed and added to the total costs for all extension locations.
This results in two totals - one for fixed costs and one for variable costs.
These costs are summed to produce the total relevant costs for the community
college.
(V) The final step is the
calculation of the fixed and variable cost percentages. The total for the fixed
costs is divided by the total costs for the community college to produce the
fixed cost percentage. The total for the variable costs is divided by the total
costs for the community college to produce the variable cost
percentage.
(iv) For each community college, the current
biennial weighted credit hours shall be the sum of the following:
(A) Academic years 2016 and 2017 Level One
credit hours multiplied by a factor of 1.0;
(B) Academic years 2016 and 2017 Level Two
credit hours multiplied by a factor of 1.25;
(C) Academic years 2016 and 2017 Level Three
credit hours multiplied by a factor of 1.5; and
(D) Academic years 2016 and 2017 Level Four
credit hours multiplied by a factor of 0.8.
(v) For each community college, the current
biennial weighted credit hours shall be divided by two to establish the current
annual weighted credit hours.
(vi)
The variable costs portion of the system-wide annual base funding amount shall
be divided by the current annual system-wide weighted credit hours to establish
the current period system-wide credit-hour revenue.
(vii) For each community college, a
successfully completed, weighted credit hour volume shall be calculated for
each academic-year, beginning with academic-year 2015.
(A) Each year upon verification of the most
recent successfully completed, weighted credit hour volumes, the
college-specific percentages of the system-wide successfully completed,
weighted credit hour volume shall be calculated.
(viii) For each community college, a program
completion volume shall be calculated for each academic-year, beginning with
academic-year 2016.
(A) Each year upon
verification of the most recent program completion volumes, the
college-specific percentages of the system-wide program completion volume shall
be calculated.
(ix)
College-specific variable cost state funding shall be calculated as the sum of
the following calculations:
(A) Multiplying
the current annual, college-specific weighted credit hours by the current
period system-wide credit-hour revenue, and then multiplying this product by
the percentage of the community college's adjusted 2017-2018 biennial budget
appropriation for state aid to the sum of this adjusted appropriation for state
aid and its community college district revenue (to be distributed four times
per year).
(I) For fiscal-year 2019, 40
percent of this variable cost state funding shall not be subject to
recapture/redistribution, and each community college's allocation of this 40
percent, divided equally into two parts of 20 percent each, shall be calculated
as follows:
(1.) Multiplying the community
college's proportionate share of system-wide successfully completed, weighted
credit hours for academic-year 2017 by the variable cost portion of system-wide
annual base funding, then multiplying this product by the percentage of the
community college's adjusted 2017-2018 biennial budget appropriation for state
aid to the sum of this adjusted appropriation for state aid and its community
college district revenue, and then multiplying this product by 20
percent.
(2.) Multiplying the
community college's proportionate share of system-wide program completions for
academic-year 2017 by the variable cost portion of system-wide annual base
funding, then multiplying this product by the percentage of the community
college's adjusted 2017-2018 biennial budget appropriation for state aid to the
sum of this adjusted appropriation for state aid and its community college
district revenue, and then multiplying this product by 20 percent.
(x) For both
fiscal-year 2019 and fiscal-year 2020, college-specific fixed cost state
funding shall be calculated by multiplying the fixed cost portion of the
college-specific annual base funding by the percentage of the community
college's adjusted 2017-2018 biennial budget appropriation for state aid to the
sum of this adjusted appropriation for state aid and its community college
district revenue.
(xi) Amounts
calculated under the funding allocation model which are greater than or less
than the system-wide adjusted 2019-2020 biennial budget appropriation shall be
distributed proportionately based on variable cost state funding for current
annual weighted credit hours.
(xii)
For any given fiscal-year, external cost adjustments can be applied to variable
cost state funding and/or fixed cost state funding. The external cost
adjustment for variable cost state funding shall be based upon the most recent
Employment Cost Index for post-secondary institutions available at the time of
biennial and/or supplemental budget submission, published by the US Department
of Labor - Bureau of Labor Statistics. The external cost adjustment for fixed
cost state funding shall be based upon the most recent Consumer Price Index
available at the time of biennial and/or supplemental budget submission, also
published by the US Department of Labor - Bureau of Labor Statistics. The
application of any external cost adjustment will necessarily increase the
demand for state funding, and accordingly, any such increase can only be funded
by means of an approved exception budget request.
(A) External cost adjustments can also be
applied to state funding of Wyoming Public Television. However, given that
enrollment is not a factor in Wyoming Public Television's operations, the
external cost adjustment shall be based solely upon the most recent Consumer
Price Index available at the time of biennial and/or supplemental budget
submission.
(xiii) For
fiscal-year 2019 and fiscal-year 2020, annual recapture and redistribution of
state aid due to changes in local 4-mill revenue resulting from changes in
assessed valuation identified in July or August of each year shall be
distributed to the community colleges based on their proportionate share of the
sum of the adjusted 2017-2018 biennial budget appropriation for state aid and
the community college district revenue, as calculated in support of the
2019-2020 biennial budget request.
(xiv) A spreadsheet depicting the operation
of the funding allocation model for 2019-2020 shall be included in the
Fiscal Handbook.
(b) If it is determined that the funding allocation model established by rule and in accordance with W.S. 21-18-205 is no longer the appropriate method for determining the funding request for the community colleges, and no other funding allocation model has been developed, funding requests for specifically identified needs may be submitted in the biennial budget request until a new funding allocation model has been approved and rules have been promulgated.
(i) Annual recapture and redistribution of
state aid due to changes in local 4-mill revenue resulting from changes in
assessed valuation identified in July or August of each year shall be
distributed to the community colleges based on their proportionate share of
credit full-time-equivalent (Credit FTE) enrollment as reported in Table 5 of
the Wyoming Community College System Annual Enrollment Report for the two most
current years available. This process shall be followed until an approved
funding allocation model is in place.
(c) Adjuncts to the funding allocation model include the following:
(i) Revenues received
by the Commission's contingency reserve account, to be used only for facility
emergency repairs and/or preventive maintenance, shall be distributed to the
community colleges as follows:
(A) Each
community college's share of the distribution shall be based on its
proportionate share of actual gross square footage as outlined by the
computation and dates prescribed in Section 10 of this chapter.
(I) Subsequent changes in eligible gross
square footage by any community college shall not alter the respective
distribution percentages until such changes are recognized through a
Commission-initiated calculation of system-wide gross square footage.
(B) Actual distribution of revenue
from the contingency reserve account to the community colleges shall be made as
the Commission determines, and shall be dependent on receipt of coal lease
bonus funds by the Commission.
(ii) The appropriation for health insurance
premium benefits, to be used for reimbursement of community college employee
premiums, shall be calculated and distributed as follows:
(A) For the 2007-2008 biennium and beyond,
the health insurance premium benefit pool shall be based on plan enrollment
numbers as of the month of April in odd-numbered years, as well as the
projected premium rates for the month of December in the same odd-numbered
years.
(B) Distribution of funds to
the community colleges shall be for reimbursement of actual expenses incurred.
Each community college shall submit a quarterly reimbursement request on an
approved Commission form.
(C) The
Commission shall evaluate the sufficiency of funding in the health insurance
premium benefit pool on a quarterly basis. If funding is projected to be
insufficient, the Commission shall work with the Budget Division of the
Department of Administration and Information to identify other possible funding
options, and if other options are not available, and if supplemental budget
requests can still be submitted, the Commission shall consider such a request.
(I) If funding in the health insurance
premium benefit pool is insufficient and other funding options, including
supplemental budget requests, are not available, each of the community
college's reimbursement shall be reduced in an amount proportionate to its
share of system-wide eligible employees as of the month of April in
odd-numbered years.
(II) If funding
in the health insurance premium benefit pool exceeds reimbursement of actual
expenses incurred, the unspent balance shall revert to the general fund at the
end of the biennium.
(iii) The appropriation for the retirees'
health insurance pool, to be used to cover the community colleges' share of
pool funding, shall be calculated and distributed as follows:
(A) Based on payroll data provided by the
community colleges, the Budget Division of the Department of Administration and
Information shall calculate the system-wide biennial appropriations for the
retirees' health insurance assessment.
(B) Distribution of the appropriations by the
Commission to the community colleges shall occur at the same time and in the
same relative proportions as state aid distributions.
(C) On a monthly basis, each community
college shall calculate the amount of the appropriation used for the preceding
month, and submit payment of this amount to the State Auditor's
Office.
(iv)
Appropriations for increased retirement contribution benefits, to be used for
reimbursement of the community colleges' share of increased contributions,
beginning September 1, 2010, shall be calculated and distributed as follows:
(A) For the 2013-2014 biennium and beyond,
the retirement contribution benefit pool shall be based on the cumulative
payroll of pension-eligible community college employees as of the month of
April in odd-numbered years, adjusted to recognize local funding.
(B) Distribution of funds to the community
colleges shall be for reimbursement of actual expenses incurred, adjusted to
recognize local funding. Each community college shall submit a quarterly
reimbursement request on an approved Commission form.
(C) The Commission shall evaluate the
sufficiency of funding in the retirement contribution benefit pool on a
quarterly basis. If funding is projected to be insufficient, the Commission
shall work with the Budget Division of the Department of Administration and
Information to identify other possible funding options, and if other options
are not available, and if supplemental budget requests can still be submitted,
the Commission shall consider such a request.
(I) If funding in the retirement contribution
benefit pool is insufficient and other funding options, including supplemental
budget requests, are not available, each of the community college's
reimbursement shall be reduced in an amount proportionate to its share of the
cumulative payroll of pension-eligible college employees as of the month of
April in odd-numbered years.
(v) The funding allocation model and/or its
adjuncts may be reviewed by the Commission as necessary, and proposed revisions
may be recommended for rules, in accordance with applicable statutes.
Disclaimer: These regulations may not be the most recent version. Wyoming may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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