Wyoming Administrative Code
Agency 048 - Health, Department of
Sub-Agency 0050 - Rural Health, Office of
Chapter 9 - THE CRITICAL ACCESS AND RURAL HOSPITAL TECHNOLOGY GRANT PROGRAM
Section 9-6 - Department Responsibilities

Universal Citation: WY Code of Rules 9-6

Current through September 21, 2024

(a) The Department shall develop an application form, process and timeline. The Department shall make the application form available in electronic format accessible by the public.

(b) The Department will accept applications during a specific time frame as determined and publicly announced by the Department. The Department will make determinations of grant awards within sixty (60) days of grant application submission.

(c) The Department will accept applications for funds to purchase technologies to assist critical access and rural hospitals in meeting the federal requirements of "meaningful use" of electronic health records in accordance with the American Recovery and Reinvestment Act of 2009. Any electronic health record technology or module purchased with funds from this Program must be certified, as defined in Section 4 of these rules.

(d) The Department will determine if the application meets the requirements in these rules prior to considering the applicant for a grant award.

(e) Applications that do not meet the requirements in these rules or that do not outline a project that will assist the applicant in meeting the federal requirements of "meaningful use" of electronic health records will be returned to the applicant with a written explanation.

(f) The Department shall determine the total amount of the grant authorized for each approved application. The grant amount for any single grant award shall not exceed Four Hundred Thousand Dollars ($400,000) regardless of the amount of grant funds requested in the approved application. The Department may consider all applications at one time in an effort to provide funds on a pro rata basis to the eligible applicants to assist as many applicants as possible in achieving "meaningful use."

(g) The Department shall notify the selected applicants and coordinate the Grant Award Agreement between the grantee and the Department. The Agreement shall set forth the terms of the grant, including, but not limited to, the grant amount, grant term, approved project, and payment terms.

(h) The Department shall make grant payments in the following manner:

(i) An initial, up-front grant payment may be made at the time the Grant Award Agreement is finalized. This initial payment shall not exceed ten percent (10%) of the total grant award amount.
(A) The applicant may submit a request for an initial payment amount over ten percent (10%) of the total grant amount at the time the Grant Award Agreement is finalized. The decision to approve or deny such requests is at the sole discretion of the Department.

(ii) The Department will make the remaining payments based upon invoice from the grantee for completed work as identified in the Grant Award Agreement.

(iii) The Department will verify that grantees have supplied all required documentation as required under the Grant Award Agreement prior to making payments under the Grant Award Agreement.

(i) The Department shall verify grantee's compliance with the Program requirements by reviewing reports supplied by the grantee as required under the Grant Award Agreement.

(j) The Department shall collect, compile, and maintain the grantees' reports on project status.

(k) The Department shall require non-compliant grantees to repay the state one hundred percent (100%) of grant funds paid by the Department, in addition to all expenses incurred in collection, including attorney fees. This repayment shall be completed in a timely manner, pursuant to a written repayment agreement and schedule.

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