Current through September 21, 2024
To facilitate maintenance of state buildings, the following
procedures shall be followed.
(a) GSD
shall keep architectural, mechanical and electrical documentation for all state
buildings. Agencies exempt from SBC oversight shall be asked to provide
documentation to GSD. The documentation GSD shall keep for each state building
shall include the following, a copy of which shall also be kept at each state
building.
(i) Operations and maintenance
manual.
(ii) Architectural,
mechanical, electrical and plumbing as-built drawings.
(A) As-built drawings shall be promptly
updated upon changes in the structural, mechanical, electrical or plumbing
systems.
(iii) Copies of
all building documentation received by GSD shall be archived with the
Department of Commerce, Archives and Records Management Section.
(b) Corrective maintenance
problems shall be reported and logged promptly by the maintenance section
through the use of a computerized maintenance management system.
(i) The system shall be used by GSD to log
and report problems. A log for all maintenance requests shall be maintained,
indicating the date of the request was made and the date of completion.
(A) The system shall be used to record
maintenance time, costs and nature of repair.
(B) All maintenance requests shall be
regularly reviewed and acted upon in a timely manner.
(C) A priority system for corrective
maintenance shall be established so that maintenance work is accomplished in an
orderly and systematic manner.
(c)
Preventive
Maintenance. GSD and other agencies responsible for building
management shall implement computerized preventive maintenance scheduling and
equipment data bases.
(i) All major equipment
shall be on a preventive maintenance schedule.
(d)
Indoor Air Quality and Energy
Management. Indoor air quality shall meet or exceed OSHA and State
of Wyoming requirements.
(i) HVAC (Heating,
Ventilation and Air Conditioning) equipment data shall be recorded daily. Daily
data recordings shall be reviewed annually to determine causes in variations
and necessary corrections to prevent possible system damage/failure.
(ii) All utility costs (gas, electric, water,
sewer, sanitation, etc.) for all buildings may be requested by GSD for
analysis.
(iii) An energy
management audit shall be conducted at least every five years either by an
outside energy service company or by qualified in-house personnel. Based on the
energy management audit, energy conservation measures may be budgeted for,
implemented and savings documented.
(e)
Building
inspections. Buildings shall receive maintenance inspections
annually. Maintenance inspections shall include heating, ventilation and air
conditioning filter condition; mechanical room cleanliness and condition;
building condition; ADA compliance; level of performance of janitorial service
and condition of the grounds.
(i) Buildings
shall be inspected and evaluated at least every 5 years by an Architect/
Engineer (A/E) or by qualified in-house personnel to determine structural and
infrastructural maintenance and preventive maintenance needs. Inspection,
evaluation and recommendations shall be documented. Inspection, evaluation, and
recommendation documents shall be submitted to GSD.
(A) Structural inspection and evaluation
shall include: interior and exterior painting, foundations, walls, carpeting,
windows, roofs, doors, ADA and OSHA compliance, brick work, landscaping,
sidewalks, structural integrity and exterior surface cleanliness.
(B) Mechanical and electrical inspection and
evaluation shall include HVAC systems, plumbing systems, security and fire
prevention and warning systems, and electrical distribution systems.
(f)
GSD
Maintenance Management Services. GSD may provide certain
maintenance management, energy management and preventive maintenance services
to agencies at cost. The services available include, but are not limited to:
(i) Equipment data base collection and
management.
(ii) Maintenance
Management consulting.
(iii)
Provision of, installation of and training on maintenance management and
preventive maintenance software.
(iv) Maintenance audits of
facilities.
(v) Development and
administration of preventive maintenance programs.