Wisconsin Administrative Code
Department of Public Instruction
Chapter PI 49 - Special Needs Scholarship Program
Section PI 49.06 - School year enrollment

Universal Citation: WI Admin Code ยง PI 49.06

Current through February 26, 2024

(1) DOCUMENT RETENTION. A school shall retain all of the following records for at least 5 years from the end of the school year in which the pupil applies or 5 years after the pupil no longer attends the school, whichever occurs later, unless the department or a law enforcement agency requires the school to retain the records for a longer period:

(a) Copies of all documentation required under s. PI 49.05 for all accepted and non-accepted special needs scholarship program pupils who have submitted applications or transfer requests to the school.

(b) Copies of any documentation received for reevaluations under s. 115.7915(2) (h), Stats.

(c) Copies of all documents required under s. PI 49.12.

(2) SIMULTANEOUSLY ENROLLED PUPIL. Except as provided under s. PI 49.05(9), a pupil participating in the special needs scholarship program may not receive a scholarship and be simultaneously enrolled, in or out of Wisconsin, in another private school, a home-based private educational program, a charter school under s. 118.40(2r) or (2x), Stats., or a public school district. A pupil receiving a scholarship under s. 115.7915, Stats., may not receive a payment under s. 118.60 or 119.23, Stats.

(3) FULL-TIME EQUIVALENT. The full-time equivalent shall be determined as follows:

(a) Pupils in grades one through 12 shall be one full-time equivalent.

(b) A kindergarten pupil shall be one-half full-time equivalent except as follows:
1. A pupil enrolled in a 5-year-old kindergarten program that requires full-day attendance by the pupil for 5 days a week, but not on any day of the week that pupils enrolled in other grades in the school do not attend school, for an entire school term shall be counted as one full-time equivalent.

2. A pupil enrolled in a 5-year-old kindergarten program that requires full-day attendance by the pupil for 4 days a week, but not on any day of the week that pupils enrolled in other grades in the school do not attend school, for an entire school term shall be counted as a 0.8 full-time equivalent.

2m. A pupil enrolled in a 5-year-old kindergarten program that requires full-day attendance by the pupil for 3 days a week, but not on any day of the week that pupils enrolled in other grades in the school do not attend school, for an entire school term shall be counted as a 0.6 full-time equivalent.

3. A school may count a pupil enrolled in a 4-year-old kindergarten program that provides the required number of hours of direct pupil instruction under s. 121.02(1) (f), Stats., as a 0.6 full-time equivalent if the program also annually provides at least 87.5 additional hours of 4-year-old kindergarten outreach activities.

4. For purposes of this subsection, "full-day" means the following:
a. If the private school offers first grade and is participating in a program under s. 118.60 or 119.23, Stats., the length of the school day required to meet the total number of hours of instruction for first grade pupils under ss. 118.60(2) (a) 8 and 119.23(2) (a) 8, Stats.

b. If the private school does not participate in a program under s. 118.60 or 119.23, Stats., the length of the school day required to meet the total number of hours of instruction for first grade pupils at the private school under s. 118.165(1) (c), Stats.

c. If the private school does not offer first grade and is participating in a program under s. 118.60 or 119.23, Stats., the length of the school day required to meet the total number of hours of instruction for first grade pupils under s. 118.165(1) (c), Stats.

(3m) APPLICATION AND TRANSFER REQUEST SUBMISSION. By the next filing deadline, a school shall file with the department, using the online application system or other manner specified by the department, all of the applications determined eligible under s. PI 49.05(4) and (7r) or transfer requests accepted under s. PI 49.05(5) that have not previously been filed with the department. The filing deadlines are the second Friday in August, the last weekday in August, the third Friday in September, or the second Friday in January.

(4) PRELIMINARY CLASS LIST SUBMISSION. Annually by the last weekday in August, a school shall file with the department, using the online application system or other manner specified by the department, all of the following:

(b) A list of pupils enrolled in the special needs scholarship program at the school that identifies if each pupil was determined to no longer be a child with a disability under s. 115.7915(4m) (e) 1, Stats., in a previous year.

(c) A class list of all pupils enrolled in the special needs scholarship program at the school by grade level. The class list may only include applications or transfer requests filed under sub. (3m) by the last weekday in August and may not include pupils that have withdrawn from the school.

(d) A list of the pupils that were enrolled in the special needs scholarship program that are no longer eligible for a scholarship under s. PI 49.05(8) and have not been previously reported to the department.

(5) PUPIL COUNT REPORTS. Annually by the last weekday in September and the last weekday in January, a school shall file with the department, using the online application system or other manner specified by the department, all of the following:

(b) A pupil count report stating all of the following:
1. The grade of each pupil participating in the special needs scholarship program on the immediately preceding count date. In order to be eligible for payment, a 4-year-old kindergarten pupil, 5-year-old kindergarten pupil, and first grade pupil shall attain the age specified in s. 118.14(1), Stats. A pupil may only be included in the pupil count report if the pupil's application or transfer request was filed under sub. (3m) by the count date for which the report is being submitted.

2. Whether each pupil meets the requirements under sub. (6).

3. Whether each pupil is a full scholarship pupil or a partial scholarship pupil.

4. The total number of pupils in the school on the immediately preceding count date that meet the requirements under sub. (6).

(c) As part of the pupil count report for the third Friday in September, a school shall do all of the following for pupils that submitted applications or transfer requests in a previous school year that were determined eligible under s. PI 49.05 and have not had one of the events in s. PI 49.05(8) occur:
1. Obtain residency documentation for the pupil's address on the third Friday in September that meets all of the following requirements:
a. The documentation is dated between the third Friday in August and the last weekday in September. If a school receives a lease agreement as a residency document, the lease term includes the third Friday in September.

b. The documentation is one of the residency documents specified by the department.

c. The document contains the name of the parent.

d. The address on the document matches the pupil's address as of the third Friday in September.

2. Determine whether the pupil has a different address than the previous school year. If a pupil has a different address, the school shall determine the pupil's resident school district for the new address using the state of Wisconsin's Statewide Voter Registration System or any other source permitted by the department.

(d) A list of the pupils that were enrolled in the special needs scholarship program that are no longer eligible for a scholarship under s. PI 49.05(8) and have not been previously reported to the department.

(e) As part of the pupil count report for the third Friday in September, the school's start and end date for the current school term.

(6) COUNT REQUIREMENTS. A school may include a pupil on its pupil count report under sub. (5) (b) only if one of the following applies:

(a) The pupil is in attendance for instruction on the count date.

(b) The pupil is absent on the count date but attended the school for instruction at least one day during the school term prior to the count date and at least one day after the count date, and the pupil was not enrolled in another school in or out of Wisconsin, including another private school, a home-based educational program, a charter school under s. 118.40(2r) or (2x), Stats., or a public school district, during the period of absence from the school.

(7) AGREEMENT OF SERVICES. A school may only include a pupil on its report under sub. (4) (b) or (5) (b) if the school has a written agreement, as required under s. 115.7915(6) (h) 1, Stats., with the pupil's parent that meets all of the following requirements:

(a) The agreement specifies the services that will be provided to the special needs scholarship program pupil.

(b) The agreement is signed and dated by the parent and the school by the due date of a report submitted under sub. (4) (b) or the count date for a report submitted under sub. (5) (b).

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