Current through August 26, 2024
(1) DOCUMENT RETENTION. A school shall retain
all of the following records for at least 5 years from the end of the school
year in which the pupil applies or 5 years after the pupil no longer attends
the school, whichever occurs later, unless the department or a law enforcement
agency requires the school to retain the records for a longer period:
(a) Copies of all documentation required
under s.
PI 49.05 for all accepted and non-accepted special needs
scholarship program pupils who have submitted applications or transfer requests
to the school.
(b) Copies of any
documentation received for reevaluations under s.
115.7915(2) (h), Stats.
(c) Copies of all documents required under s.
PI 49.12.
(2) SIMULTANEOUSLY ENROLLED PUPIL. Except as
provided under s.
PI 49.05(9), a pupil participating in
the special needs scholarship program may not receive a scholarship and be
simultaneously enrolled, in or out of Wisconsin, in another private school, a
home-based private educational program, a charter school under s.
118.40(2r) or (2x), Stats., or a public school district.
A pupil receiving a scholarship under s.
115.7915,
Stats., may not receive a payment under s.
118.60 or
119.23,
Stats.
(3) FULL-TIME EQUIVALENT.
The full-time equivalent shall be determined as follows:
(a) Pupils in grades one through 12 shall be
one full-time equivalent.
(b) A
kindergarten pupil shall be one-half full-time equivalent except as follows:
1. A pupil enrolled in a 5-year-old
kindergarten program that requires full-day attendance by the pupil for 5 days
a week, but not on any day of the week that pupils enrolled in other grades in
the school do not attend school, for an entire school term shall be counted as
one full-time equivalent.
2. A
pupil enrolled in a 5-year-old kindergarten program that requires full-day
attendance by the pupil for 4 days a week, but not on any day of the week that
pupils enrolled in other grades in the school do not attend school, for an
entire school term shall be counted as a 0.8 full-time equivalent.
2m. A pupil enrolled in a 5-year-old
kindergarten program that requires full-day attendance by the pupil for 3 days
a week, but not on any day of the week that pupils enrolled in other grades in
the school do not attend school, for an entire school term shall be counted as
a 0.6 full-time equivalent.
3. A
school may count a pupil enrolled in a 4-year-old kindergarten program that
provides the required number of hours of direct pupil instruction under s.
121.02(1) (f), Stats., as a 0.6 full-time equivalent if
the program also annually provides at least 87.5 additional hours of 4-year-old
kindergarten outreach activities.
4. For purposes of this subsection,
"full-day" means the following:
a. If the
private school offers first grade and is participating in a program under s.
118.60 or
119.23,
Stats., the length of the school day required to meet the total number of hours
of instruction for first grade pupils under ss.
118.60(2) (a) 8 and
119.23(2) (a) 8, Stats.
b. If the private school does not participate
in a program under s.
118.60 or
119.23,
Stats., the length of the school day required to meet the total number of hours
of instruction for first grade pupils at the private school under s.
118.165(1) (c), Stats.
c. If the private school does not offer first
grade and is participating in a program under s.
118.60 or
119.23,
Stats., the length of the school day required to meet the total number of hours
of instruction for first grade pupils under s.
118.165(1) (c), Stats.
(3m) APPLICATION AND TRANSFER
REQUEST SUBMISSION. By the next filing deadline, a school shall file with the
department, using the online application system or other manner specified by
the department, all of the applications determined eligible under s.
PI 49.05(4) and
(7r) or transfer requests accepted under s.
PI 49.05(5) that have not previously
been filed with the department. The filing deadlines are the second Friday in
August, the last weekday in August, the third Friday in September, or the
second Friday in January.
(4)
PRELIMINARY CLASS LIST SUBMISSION. Annually by the last weekday in August, a
school shall file with the department, using the online application system or
other manner specified by the department, all of the following:
(b) A list of pupils enrolled in the special
needs scholarship program at the school that identifies if each pupil was
determined to no longer be a child with a disability under s.
115.7915(4m) (e) 1, Stats., in a previous year.
(c) A class list of all pupils enrolled in
the special needs scholarship program at the school by grade level. The class
list may only include applications or transfer requests filed under sub. (3m)
by the last weekday in August and may not include pupils that have withdrawn
from the school.
(d) A list of the
pupils that were enrolled in the special needs scholarship program that are no
longer eligible for a scholarship under s.
PI 49.05(8) and have not been previously
reported to the department.
(5) PUPIL COUNT REPORTS. Annually by the last
weekday in September and the last weekday in January, a school shall file with
the department, using the online application system or other manner specified
by the department, all of the following:
(b) A
pupil count report stating all of the following:
1. The grade of each pupil participating in
the special needs scholarship program on the immediately preceding count date.
In order to be eligible for payment, a 4-year-old kindergarten pupil,
5-year-old kindergarten pupil, and first grade pupil shall attain the age
specified in s.
118.14(1),
Stats. A pupil may only be included in the pupil count report if the pupil's
application or transfer request was filed under sub. (3m) by the count date for
which the report is being submitted.
2. Whether each pupil meets the requirements
under sub. (6).
3. Whether each
pupil is a full scholarship pupil or a partial scholarship pupil.
4. The total number of pupils in the school
on the immediately preceding count date that meet the requirements under sub.
(6).
(c) As part of the
pupil count report for the third Friday in September, a school shall do all of
the following for pupils that submitted applications or transfer requests in a
previous school year that were determined eligible under s.
PI 49.05 and have not had one of the events in s.
PI 49.05(8) occur:
1. Obtain residency documentation for the
pupil's address on the third Friday in September that meets all of the
following requirements:
a. The documentation
is dated between the third Friday in August and the last weekday in September.
If a school receives a lease agreement as a residency document, the lease term
includes the third Friday in September.
b. The documentation is one of the residency
documents specified by the department.
c. The document contains the name of the
parent.
d. The address on the
document matches the pupil's address as of the third Friday in
September.
2. Determine
whether the pupil has a different address than the previous school year. If a
pupil has a different address, the school shall determine the pupil's resident
school district for the new address using the state of Wisconsin's Statewide
Voter Registration System or any other source permitted by the
department.
(d) A list
of the pupils that were enrolled in the special needs scholarship program that
are no longer eligible for a scholarship under s.
PI 49.05(8) and have not been previously
reported to the department.
(e) As
part of the pupil count report for the third Friday in September, the school's
start and end date for the current school term.
(6) COUNT REQUIREMENTS. A school may include
a pupil on its pupil count report under sub. (5) (b) only if one of the
following applies:
(a) The pupil is in
attendance for instruction on the count date.
(b) The pupil is absent on the count date but
attended the school for instruction at least one day during the school term
prior to the count date and at least one day after the count date, and the
pupil was not enrolled in another school in or out of Wisconsin, including
another private school, a home-based educational program, a charter school
under s.
118.40(2r) or (2x), Stats., or a public school district,
during the period of absence from the school.
(7) AGREEMENT OF SERVICES. A school may only
include a pupil on its report under sub. (4) (b) or (5) (b) if the school has a
written agreement, as required under s.
115.7915(6) (h) 1, Stats., with the pupil's parent that meets
all of the following requirements:
(a) The
agreement specifies the services that will be provided to the special needs
scholarship program pupil.
(b) The
agreement is signed and dated by the parent and the school by the due date of a
report submitted under sub. (4) (b) or the count date for a report submitted
under sub. (5) (b).
