Wisconsin Administrative Code
Pharmacy Examining Board
Chapter Phar 7 - Pharmacy Practice
Subchapter I - General
Section Phar 7.11 - Pharmacy records
Universal Citation: WI Admin Code ยง Phar 7.11
Current through August 26, 2024
(1) GENERAL. Pharmacy records shall be maintained for a minimum period of 5 years unless otherwise specified in state or federal law
(2) PRESCRIPTION RECORDS.
(a) A computerized system may be
used for maintaining a record, as required under this section, of prescription
dispensing and transfers of prescription order information for the purposes of
original or refill dispensing if the system is:
1. Capable of producing a printout of any
prescription data which the user pharmacy is responsible for
maintaining.
2. Equipped with an
auxiliary procedure which, during periods of down-time, shall be used for
documentation of prescription dispensing. The auxiliary procedure shall ensure
that prescription refills are authorized by the original prescription order,
that the maximum number of prescription refills has not been exceeded and that
all of the appropriate data are retained for on-line entry as soon as the
computer system is again available for use.
(b) A record of all prescriptions dispensed
shall be maintained for a minimum period of 5 years after the date of the last
refill.
(c) All systems used for
maintaining a record of any prescription dispensing shall contain all items
required in the medical profile record system.
(d) A paper prescription for non-controlled
substances may be scanned and stored electronically in the computer system
under par. (a). For purposes of this chapter, the prescription becomes an
electronic prescription.
(3) MEDICATION PROFILE RECORD SYSTEM.
(a) An individual medication profile record
system shall be maintained in all pharmacies for humans and non-humans for whom
prescriptions, original or refill, are dispensed. The system shall be capable
of permitting the retrieval of information.
(b) The following minimum information shall
be retrievable:
1. Patient's first and last
name, or if not human, name of pet, species and last name of owner.
2. Address of the patient.
3. Birth date of the patient or, if not
human, birth date of the owner.
4.
Name of the drug product or device dispensed.
5. Strength of the drug product or device
dispensed.
6. Form of the drug
product or device dispensed.
7.
Quantity of the drug product or device prescribed, dispensed and
remaining.
8. Number of refills
prescribed.
9. Directions for
use.
10. Prescription order
number.
11. Original date of
issue.
12. Dates of
dispensing.
13. Prescriber's first
and last name.
(c) The
pharmacist shall be responsible for attempting to ascertain and record any
patient allergies, adverse drug reactions, drug idiosyncrasies, and any chronic
conditions which may affect drug therapy as communicated by the patient or
agent of the patient. If none, this should be indicated.
(d) Medication profile records shall be
maintained for a minimum period of 5 years following the date of the last
dispensing.
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