Wisconsin Administrative Code
Pharmacy Examining Board
Chapter Phar 7 - Pharmacy Practice
Subchapter I - General
Section Phar 7.04 - Transferring prescription order information
Universal Citation: WI Admin Code ยง Phar 7.04
Current through August 26, 2024
(1) GENERAL REQUIREMENTS.
(a) A transfer of prescription
order information between pharmacies licensed in this state or another state,
for the purpose of original or refill dispensing of non-controlled substances
and refills of controlled substances, may occur if all of the following
conditions are satisfied:
1. The transfer of
prescription order information is communicated in one of the following ways:
a. Verbal communication between two
pharmacists.
b. Electronically or
by facsimile machine between the two pharmacies.
2. A transfer of prescription information
verbally shall be reduced to writing or entered into a computer system under s.
Phar 7.11
(2) and the prescription record shall
indicate the pharmacist responsible for the accuracy of the prescription
information.
(b) A
pharmacist shall transfer a prescription upon patient request pursuant to this
section.
(2) NON-CONTROLLED SUBSTANCES. The transfer of prescription order information for non-controlled substances for the purposes of original or refill dispensing is permissible pursuant to the following requirements:
(a) The prescription record of the
transferred prescription shall include the following information:
1. The word "VOID" is written on the face of
the invalidated prescription order or recorded in a similar manner to "VOID" on
a prescription order in a computer system meeting the requirements of s.
Phar 7.11 (2)
(a).
2. The name and address of the pharmacy to
which it was transferred, the date and the first and last name of the
pharmacist transferring the information are recorded on the invalidated
prescription order or in a computer system meeting the requirements s.
Phar 7.11 (2)
(a).
(b) Unless a computer system meeting the
requirements in sub. (4) is used, the transferred prescription order
information shall include the following:
1.
The word "TRANSFER" on the face of the transferred prescription order or
recorded in a similar manner in a computer system.
2. The first and last name and address of the
patient, the first and last name and address of the prescribing
practitioner.
3. Name, strength,
form and quantity of the drug product or device prescribed and the directions
for use.
4. The date of issuance of
the original prescription order, the original prescription order number, the
original number of refills authorized on the original prescription order and
the date of original dispensing if the prescription order has previously been
dispensed.
5. The number of valid
refills or total quantity remaining and the date of the last refill.
6. The pharmacy's name and address from which
the prescription order information was transferred.
7. The first and last name of the pharmacist
transferring and receiving the prescription order information.
(3) CONTROLLED SUBSTANCES. The transfer of original prescription information for a controlled substance listed in Schedule III - V shall meet the following requirements:
(a) The transfer of prescription order
information is permissible only on a one-time basis. Pharmacies electronically
sharing a computer system meeting the requirements of sub. (4) may transfer up
to the maximum refills permitted by law and the prescriber's
authorization.
(b) Notwithstanding
sub. (1) (a), the transfer shall be communicated directly between 2 licensed
pharmacists.
(c) The transferring
pharmacist shall do all of the following:
1.
Write the word "VOID" on the face of the invalidated prescription. For
electronic prescriptions, information that the prescription has been
transferred shall be added to the prescription record.
2. Record on the reverse of the invalidated
prescription or in the electronic prescription record all of the following:
a. Name, address and DEA registration number
of the pharmacy to which it was transferred.
b. The first and last name of the pharmacist
receiving the prescription order.
3. Record the date of the transfer.
4. Record the first and last name of the
pharmacist transferring the information.
(d) For paper prescriptions and prescriptions
received verbally and reduced to writing by the pharmacist, the pharmacist
receiving the transferred prescription information shall write the word
"TRANSFER" on the face of the transferred prescription and reduce to writing
all information required to be on the prescription, including all of the
following:
1. Date of issuance of the original
prescription order.
2. Original
number of refills authorized on the original prescription order.
3. Date of original dispensing.
4. Number of valid refills remaining and the
dates and locations of previous refills.
5. Pharmacy's name, address, DEA registration
number, and prescription number from which the prescription information was
transferred.
6. First and last name
of the pharmacist making the transfer.
7. Pharmacy's name, address, DEA registration
number, and prescription number from which the prescription was originally
filled.
(e) For
electronic prescriptions being transferred electronically, the transferring
pharmacist shall provide the receiving pharmacist with the original electronic
prescription data and all of the following:
1.
The date of the original dispensing.
2. The number of refills remaining and the
dates and locations of previous refills.
3. The transferring pharmacy's name, address,
DEA registration number, and prescription number for each dispensing.
4. The first and last name of the pharmacist
transferring the prescription.
5.
The name, address, DEA registration number, and prescription number from the
pharmacy that originally filled the prescription, if different.
(4) USE OF SHARED COMPUTER SYSTEM. A shared computer system used for transferring prescription order information shall, in addition to meeting the requirements of s. Phar 7.11 (2) (a), contain a shared real time electronic file database with a complete record of all prescriptions filled and dispensed.
Disclaimer: These regulations may not be the most recent version. Wisconsin may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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