Wisconsin Administrative Code
Department of Justice
Chapter Jus 10 - Handgun transfers
Section Jus 10.10 - Records
Universal Citation: WI Admin Code ยง Jus 10.10
Current through August 26, 2024
(1) DEALER RECORDS.
(a)
Notification forms. A
dealer shall keep the original copy of each completed notification form
prepared under s.
Jus 10.06(1) (c).
(b)
Confirmation and approval or
nonapproval numbers. A dealer shall keep records showing each
confirmation number issued to the dealer under s.
Jus 10.06(2) (a) 2. b. and showing the
approval or nonapproval number issued to the dealer that corresponds with each
confirmation number.
(c)
Record availability. A dealer shall keep the records required
under this subsection available for inspection by a department employee or
designee during the dealer's normal business hours and as otherwise reasonably
requested.
(2) DEPARTMENT RECORDS.
(a)
Required
records. The department shall keep the following records:
1. Notes sufficient to show the information
communicated to the department by telephone under s.
Jus 10.06(1) (d) about each individual
notification form,
2. A duplicate
of each notification form mailed to the department under s.
Jus 10.06(1) (c) 1. intro.,
3. Records required to comply with any
pertinent federal law,
4. Daily
logs showing the date or dates for each departmental record search and showing
the dealer identification number, any confirmation number and either an
approval or nonapproval number for each search, and
5. Records reasonably required for the
department to administer this chapter effectively and efficiently.
(b)
Checking notification
forms. After the department receives a duplicate of a completed
notification form as required under s.
Jus 10.06(1) (c) 1. intro., the
department shall check to ensure that the information on the submitted
duplicate corresponds in all material respects with the information the
department received about the notification form by telephone from the dealer
under s.
Jus 10.06(1) (d). If there is a material
discrepancy, the department may notify the appropriate local law enforcement
authorities and if appropriate may seek penalties under s.
175.35(3),
Stats.
(c)
Destroying
records. The department shall destroy certain records kept under par.
(a) as follows:
1. Within 30 days after
receiving a duplicate notification form under s.
Jus 10.06(1) (c) 1. intro., the
department shall destroy its duplicate notification form and all its records
concerning the record search associated with that form, except for the daily
log entries required under par. (a) 4. The department shall, however, destroy
its records under this subdivision only if it has already issued an approval
number for the transfer involved and if nothing on the duplicate form shows
that a handgun transfer to the transferee may be prohibited under s.
941.29,
Stats.
2. No later than 3 years
after issuing an approval number, the department shall destroy all the daily
log entries kept under par. (a) 4. that correspond with that approval
number.
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