(1) POLICIES. A
licensee shall have written personnel policies and procedures. The policies and
procedures shall include all of the following:
(a) The creation and use of job descriptions
that describe the staff member's roles, responsibilities and duties.
(b) An orientation plan that shall include
how and when orientation of new hires and volunteers will be conducted and
documented.
(c) Work schedules of
each staff member and policies on the use of relief help.
(d) Continuing education and training
requirements.
(e) Designation of
the chain of command or supervisory structure in the group home.
(f) A requirement that each staff member
notify the licensee as soon as possible, but no later than the staff member's
next working day of the circumstances listed in s.
DCF 57.18(3).
(g) A description of the activities that a
volunteer may perform for the group home, orientation of the volunteer,
supervision and assurance that the volunteer is following group home policies
and procedures, and the information to be provided on the laws of
confidentiality and reporting of abuse and neglect.
(h) Handling of emergencies.
(2) PERSONNEL RECORDS. The
licensee shall establish and maintain on the premises a personnel record for
each staff member. Each personnel record shall contain all of the following for
the staff member for which the record was created:
(a) A completed application for employment
that shall include the staff member's name, address, date of birth, training,
education, work experience, and date of hire.
(b) Current address.
(c) Addresses and telephone numbers of
references and reference checks results.
(d) A completed and current background
information disclosure form.
(e)
The results of the caregiver background check conducted under s.
DCF 57.15(2) (a) and
(3), and the results of any subsequent
investigation related to information obtained from each background
check.
(f) A job description that
is signed and dated by the staff member.
(g) A completed physical examination or
HealthCheck form, including tuberculosis test results.
(h) The staff member's driver's record, if
the staff member is assigned to transport children.
(i) A training record that shall include
documentation of the staff member's receipt of the orientation, training, and
continuing education required under s.
DCF 57.16. Documentation shall include all of the
following:
1. Date and time of orientation
and each training session.
2. Name
of each person that conducted each orientation and training.
3. Total hours of training or continuing
education received.
4. Whether the
staff member completed the requirements of the training or continuing education
session.
(j)
Documentation of all first aid and CPR certifications.
(k) Any disciplinary actions issued to the
employee.
(L) For RPPS decision
makers, documentation of the training required under s.
DCF 57.16(4m).
(2m) EXEMPTION. Relief help are exempt from
providing a physical examination or HealthCheck form to the licensee.
(3) VOLUNTEER PERSONNEL RECORD. The licensee
shall establish and maintain on the premises a volunteer personnel record for
each volunteer used by the licensee. Each record shall contain all of the
information required in sub. (2) except the physical examination or HealthCheck
form and caregiver background check results.
