Wisconsin Administrative Code
Department of Children and Families
DCF 021-99 - Safety and Permanence
Chapter DCF 52 - Residential Care Centers For Children And Youth
Subchapter II - Administration
Section DCF 52.13 - Administrative records
Universal Citation: WI Admin Code ยง DCF 52.13
Current through August 26, 2024
(1) TYPES OF RECORDS. A licensee shall assemble and maintain all of the following administrative records:
(a) A document describing the governing
structure of the center and, if they exist, the charter, articles of
incorporation and by-laws of the governing body.
(b) The names and positions of persons
authorized to sign agreements and submit official documentation concerning the
center to the department.
(c) The
table of organization and staffing schedules for the center as required under
s.
DCF 52.11(1) and
(2).
(d) Audit reports required under s.
DCF 52.11(6), retained for 5
years.
(e) Incident reports under
s.
DCF 52.11(12) of a fire or other
disaster, retained for 5 years.
(f)
Copies of general and professional liability insurance policies required under
s.
DCF 52.11(15).
(g) The list required under s.
DCF 52.12(8) (a) 1. of all external
professional service providers the center uses.
(h) Personnel records under s.
DCF 52.12(10), retained for 5 years after
the employee leaves the center.
(i)
The center's program statement and operating plan and updates to it required
under s.
DCF 52.41(1), and as otherwise required
under s.
DCF 52.58(3) or 52.59(4), as well as
copies of current written policies and procedures otherwise required by this
chapter.
(j) Menus for the last 30
days as required under s.
DCF 52.44(3) (b).
(k) Driver records required under s.
DCF 52.47(4) for center drivers.
(L) Documentation required under
s.
DCF 52.44(4) (d) of annual in-service
training of food service personnel.
(m) Copy of vehicle insurance liability
policy required under s.
DCF 52.47(6) (a)
1. and vehicle safety inspection forms
required under s.
DCF 52.47(6) (a)
1.
(n) Police accident reports under s.
DCF 52.47(7).
(o) Reports of building inspections required
under s.
DCF 52.51(1)
(b) and construction approvals required under
s.
DCF 52.51(1)
(c), retained for 5 years.
(p) Records of fire drills, center fire
inspections, smoke detector tests and sprinkler system inspections required
under s.
DCF 52.55(2) (b), (3), (4) (c) and
(7) and annual heating system inspection and
service reports required under s.
DCF 52.56(2)
(b), retained for 5 years.
(q) Water sample test results under s.
DCF 52.56(1) and records of tornado
practice exercises required under s.
DCF 52.56(23)
(c), retained for 5 years.
(r) Copies of all need determination
documentation and approvals within the past 5 years under s.
DCF 52.61.
(2) RECORDS MAINTAINED ON-SITE. The administrative records listed under sub. (1)(c), (e), (g) to (k), (n), (p) and (q) shall be maintained on-site at the center location to which they apply.
Disclaimer: These regulations may not be the most recent version. Wisconsin may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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