(1) MANDATORY RECORDS. A dairy plant
operator, including a milk contractor that submits a milk producer license
application on behalf of a milk producer and thereby certifies that the milk
producer's dairy farm and milking operations comply with applicable
requirements under this chapter, shall keep all of the following records, as
applicable to their operation, and shall retain those records for the period of
time specified under this subsection:
(a)
Records related to milk receipts and producer payrolls, as required by s.
ATCP 100.32(1). Records under this
paragraph shall include milk collection records received from bulk milk
weighers and samplers under s.
ATCP 82.10(10). Records under this
paragraph shall be retained for at least 3 years.
(b) Records of all dairy product ingredients
received at the dairy plant, including the sources from which the ingredients
were received. Records under this paragraph shall be retained for at least two
years.
(c) Daily records of all
finished products produced at the dairy plant. Records under this paragraph
shall be retained for at least one year.
(d) Records of all milk quality tests and
sediment tests conducted on milk shipments received by the dairy plant
operator, including but not limited to tests required under subch. V. Records
under this paragraph shall be retained for at least 2 years.
(e) Records of all in-plant tests, performed
by a dairy plant operator on milk and dairy products held or processed by the
dairy plant operator, to determine bacterial counts or identify possible
adulteration of that milk or those dairy products. Records under this paragraph
shall be retained for at least 2 years.
(f) Records of private water supply tests, if
any, conducted under s.
ATCP 65.24(8). Records under this
paragraph shall be retained for at least 2 years.
(g) Cleaning and sanitizing records for all
C-I-P systems, as required under s.
ATCP 65.30(2)
(b). Records under this paragraph shall be
retained for at least 2 years. Records may be stored in electronic form, with
or without hard copy printouts, if the electronic records are readily
accessible by a division representative.
(h) A record of every calibration, daily
performance check, daily reference check, and hourly reference check performed
on a milkfat or protein testing device, as required by s.
ATCP 65.86(3)
(j). Records under this paragraph shall be
retained for at least one year.
(i)
Pasteurization records required under s.
ATCP 65.66. Records under this paragraph shall be retained
for at least 2 years.
(j) Cleaning
and sanitizing records for bulk milk tankers cleaned and sanitized at a dairy
plant, as required under s.
ATCP 82.08(4). Records under this
paragraph shall be retained for at least 15 days.
(k) Temperature monitoring records made by
the dairy plant operator, including records of dairy product temperatures,
storage temperatures, and processing temperatures. Records under this paragraph
shall be retained for at least 2 years.
(L) Inventory control records for vitamin
fortification of fluid milk products, including vitamins used and the quantity
of fortified fluid milk products produced. Records under this paragraph shall
be retained for at least 2 years.
(m) Vitamin assay test results conducted on
fortified dairy products under s.
ATCP 65.74(4). Records under this
paragraph shall be retained for at least 2 years.
(n) Cleaning and sanitizing records required
under s.
ATCP 65.28(7)
(g). Records under this paragraph shall be
retained for at least 2 years.
(o)
Bills of lading or other shipping documents relating to the bulk shipment of
dairy products from the dairy plant to another dairy plant, or to the dairy
plant from another dairy plant. The dairy plant operator shall retain each
shipping document for at least 3 years. Each shipping document shall include
all of the following information:
1. The
name, address, and license number of the dairy plant from which the shipment
originates. If the dairy product is a grade A dairy product, the shipping
document shall also include the dairy plant shipper identification number
assigned under the PMO.
2. If grade
A milk or dairy product was shipped in a bulk milk tanker, the bulk milk tanker
grade A permit identification number, assigned under ch. ATCP 82 or the PMO,
and the seal number on the bulk milk tanker inlet, outlet, wash connections,
and vents.
3. The name of the dairy
product shipped.
4. The weight of
the dairy product shipped.
5. The
temperature of the dairy product when loaded for shipment.
7. The name of the dairy regulatory agency at
the shipment point of origin.
8.
Whether the dairy product was raw, pasteurized, or treated with heat to an
extent less than pasteurization.
(p) Milk producer affidavits certifying that
the milk producers do not use bovine somatotropin, as required under s.
ATCP 83.02(5) and (7).
(2) ACCESSIBILITY OF RECORDS;
ELECTRONIC RECORDS. Records under sub. (1) shall be kept at the dairy plant or,
for records kept by a milk contractor that submits a milk producer license
application on behalf of a milk producer and thereby certifies that the milk
producer's dairy farm and milking operations comply with applicable
requirements under this chapter, at the milk contractor's business location,
and shall be made available to the division for inspection and copying upon
request. Records may be kept in electronic form, with or without hard copy
printouts, if the electronic records are readily accessible to a division
representative and comply with the applicable provision of Appendix H, sections
IV and V of the PMO.
