Wisconsin Administrative Code
Department of Agriculture, Trade and Consumer Protection
ATCP 20-54 - Agricultural Resource Management
Chapter ATCP 48 - Drainage districts
Subchapter VIII - Enforcement and Variances
Section ATCP 48.49 - Financial management

Universal Citation: WI Admin Code § ATCP 48.49

Current through February 24, 2025

(1) COUNTY TREASURER.

(a) Except as provided in sub. (2), the county treasurer shall serve as the county drainage board treasurer pursuant to s. 88.18, Stats. The county treasurer shall comply with applicable requirements under ch. 88, Stats., and this chapter.

(b) If the county treasurer serves as the county drainage board treasurer, the county treasurer may retain for the benefit of the county a portion of the interest received on drainage district funds held by the county treasurer, to cover county costs identified under s. 88.18(1), Stats. The county treasurer may not retain an amount that exceeds the amount authorized under s. 88.18(1), Stats.

Note: Section 88.18(1), Stats., authorizes the county treasurer to deduct the following county costs from the interest received on drainage district funds:

The county treasurer's cost to provide services to the county drainage board.

The county zoning administrator's cost to maintain and provide copies of drainage board records under s. 88.19, Stats.

(2) APPOINTED TREASURER.

(a) A county drainage board may appoint its own treasurer, pursuant to s. 88.18(3), Stats. The appointed county drainage board treasurer shall act as the deputy of the county treasurer. The county drainage board may assign any or all of the county treasurer's duties under this section to the appointed county drainage board treasurer. The appointed treasurer shall comply with applicable requirements under ch. 88, Stats., and this chapter.

(b) If the county drainage board appoints its own treasurer under par. (a), the county drainage board shall:
1. Specify the treasurer's compensation in writing. Compensation shall include reimbursement of the treasurer's actual and reasonable expenses, as provided in s. 88.18(3), Stats.

2. Require the treasurer to file a bond as provided in s. 88.18(3), Stats.

(c) If the county drainage board appoints its own treasurer under par. (a), the county drainage board shall enter into a written agreement with the appointed treasurer and the county treasurer. The agreement shall do all the following:
1. Identify the duties under this section that the county drainage board has assigned to the appointed treasurer.

2. Identify the duties under this section, if any, that remain with the county treasurer.

(3) COUNTY DRAINAGE BOARD ACCOUNTS. The county drainage board treasurer shall keep county drainage board accounts. The treasurer shall keep a separate account for each drainage district as required by s. 88.18(2), Stats.

(4) DEPOSITS. The county drainage board treasurer shall deposit, to the appropriate account under sub. (3), all funds received on behalf of the county drainage board or any drainage district. A person who receives funds on behalf of the county drainage board or any drainage district shall promptly deposit those funds with the county drainage board treasurer.

(5) EXPENDITURES.

(a) No person may make any expenditure from a county drainage board account under sub. (3) unless the county drainage board treasurer signs the draft or specifically approves the expenditure in writing.

(b) Except as provided in sub. (1) (b), the county drainage board treasurer may not approve any expenditure under par. (a) unless the county drainage board also approves that expenditure in writing.

(6) ACCOUNTING RECORDS. A county drainage board treasurer shall keep complete and accurate accounting records, and supporting documentation, for county drainage board accounts under sub. (3). Records shall include all the following:

(a) Records of all receipts and deposits. Records shall identify the nature, source and amount of each receipt and deposit.

(b) Records of all expenditure authorizations and expenditures. Records shall identify the purpose, recipient and amount of each expenditure.

(c) Current account balances.

(d) Monthly and annual reports summarizing revenues and expenditures during the reporting period, and account balances at the beginning and end of the reporting period.

(e) A copy of every grant contract under s. ATCP 48.60(5).

(7) RECORDS KEPT AS PUBLIC RECORDS. The county drainage board treasurer shall do all the following:

(a) Keep the records under sub. (6) as county public records. Except as provided in ch. 88, Stats., or this chapter, the county drainage board treasurer shall treat the records as the county treasurer would treat comparable county accounting records for retention and disposal purposes.

(b) Keep the records under sub. (6) in the office of the county treasurer, or in another place that the county treasurer approves in writing.

(c) Make the records under sub. (6) available for public inspection and copying, as provided in subch. II of chapter 19, Stats.

(8) CONTROL AND AUDIT. The county drainage board treasurer shall do all the following:

(a) Exercise sound fiscal control over funds received, to prevent misappropriation or misdirection of funds.

(b) Account for all funds received and expended.

(c) File periodic accountings with the county drainage board, as requested by the board.

(d) Make records and accounts available, upon request, for audit by the state of Wisconsin, the county drainage board or the county.

Disclaimer: These regulations may not be the most recent version. Wisconsin may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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