Wisconsin Administrative Code
Department of Administration
Chapter Adm 7 - Solicitation of bids and proposals
Section Adm 7.09 - Competitive negotiation

(1) REQUEST FOR PROPOSAL. The procuring agency develops a request for proposal (RFP) written clearly and concisely; defining the problem to be solved; stating the desired outcomes or goals; and stating the evaluation factors and the relative importance of each.

(2) EVALUATION COMMITTEE. Before a request for proposal is distributed to prospective proposers, the procuring agency shall establish an evaluation committee. Each committee shall consist of 3 or a larger number of members, depending on the complexity and scope of materials, supplies, and equipment being procured.

(3) CLARIFICATION. For purposes of clarification, discussions may be held with any proposer and any proposal shall be permitted to be revised to ensure its responsiveness to the stated requirements.

(4) NOTICE OF INTENT. When the competitive negotiation process is used to procure materials, supplies, and equipment $10,000 and over, a letter of intent to contract shall be sent by the procuring agency to the selected proposer. Copies of the letter of intent shall be sent to all other proposers in the evaluation process. All letters of intent shall be sent at least 5 days before the intended date of award.

(5) AWARD. Upon completion of the evaluation process, an award shall be made to the successful proposer based on the results of the evaluation and any subsequent negotiations except that any or all proposals may be rejected if such rejection is in the best interests of the state.

(6) EXCEPTION. Competitive negotiation does not apply to the procurement of stationery and printing materials under s. 16.75(7) or 16.82(4), Stats.