West Virginia Code of State Rules
Agency 78 - Human Services
Title 78 - LEGISLATIVE RULE DEPARTMENT OF HUMAN SERVICES BUREAU FOR SOCIAL SERVICES
Series 78-03 - Minimum Licensing Requirements for Residential Child Care and Treatment Facilities for Children and Transitioning Adults and Vulnerable and Transitioning Youth Group Homes and Programs in West Virginia
Section 78-3-11 - Training and Supervision of Employees
Universal Citation: 78 WV Code of State Rules 78-3-11
Current through Register Vol. XLI, No. 38, September 20, 2024
11.1. Orientation of New Employees.
11.1.1. The
organization shall ensure that each new employee, volunteer, and student
receive an orientation within the first 10 business days of employment and
shall document that orientation in the individual's personnel record.
11.1.2. The organization shall orient all new
employees on the following:
11.1.2.a. An
organizational chart that delineates lines of accountability and authority at
all levels of the organization;
11.1.2.b. The objectives and process of the
organization's continuous quality improvement program;
11.1.2.c. The organization's policies and
procedures on confidentiality and disclosure of information on persons served,
including penalties for violation of these policies and procedures and an
orientation to federal confidentiality requirements as they apply to the
organization;
11.1.2.d. The legal
rights of persons served;
11.1.2.e.
Mandatory reporting procedures for suspected abuse and neglect;
11.1.2.f. Appropriate identification and
documentation of incidents;
11.1.2.g. The responsibility to abide by
organizational and professional ethics;
11.1.2.h. Fire drills; and
11.1.2.i. Procedures regarding medical and
psychiatric emergencies, including necessary notification of guardians and
others.
11.2. Employee Training and Content.
11.2.1. The
organization shall provide training to clinical and direct care employees in
the following health related topics within 30 days of employment:
11.2.1.a. Basic medical needs and problems of
the population served, including management of sick children and symptoms of
common medical problems, such as allergy reactions, diabetes, and
asthma;
11.2.1.b. Basic first aid
(completed according to OSHA-approved pediatric first aid requirements and
adult requirements as appropriate) and medication reactions (including desired
and undesired effects). This training must be updated every three
years;
11.2.1.c. Cardio-Pulmonary
Resuscitation (CPR) Adult Training is required every two years and First Aid
certification every three years, specific to population served (adult, child or
infant);
11.2.1.d. Supervision of
self-administration of medication as applicable including typical medications
prescribed, appropriate dosages and schedules and common side effects. This
training shall be updated annually;
11.2.1.e. Basic de-escalation techniques and
passive restraints. This training must be updated annually;
11.2.1.f. The organization's protocols for
universal disease precautions and providing services to children with
contagious and infectious diseases. This training must be updated
annually;
11.2.1.g. The
organization's procedures regarding the duty to warn others of impending harm
due to threats made by a resident of the organization's program. The procedures
shall include, at a minimum, the requirement that verbal communication of the
treatment to the potential victim occur immediately;
11.2.1.h. Appropriate management of suicidal
threats or behaviors;
11.2.1.i. The
organization shall inform all employees in writing of its policy defining and
prohibiting corporal and degrading punishment.
11.2.1.j. The organization shall train
appropriate employees on procedures for maintaining a safe, hygienic, and
sanitary environment. Procedures shall address:
11.2.1.j.1. Steps to retard the spread of
infection in bathrooms, bedding, and food; and
11.2.1.j.2. Proper storage of cleaning
supplies and hazardous materials.
11.2.2. Additionally, program employees with
direct care responsibilities shall be trained within 90 days of employment on
the following:
11.2.2.a. Sensitivity to
differences in cultural norms and values as appropriate;
11.2.2.b. Management of children attempting
to escape supervision or who are away from supervision;
11.2.2.c. Sensitivity to sexual identity
including lesbian, gay, bisexual, transgender, and questioning youth;
11.2.2.d. Family dynamics, including human
growth and development;
11.2.2.e.
Proper documentation techniques; and
11.2.2.f. Basic therapeutic or behavior
management techniques.
11.2.2.g.
Children's trauma stress experiences, to include:
11.2.2.g.1. Impact on development, behavior,
and relationships;
11.2.2.g.2.
Understanding the types of trauma;
11.2.2.g.3. Understanding the influence of
cultural factors;
11.2.2.g.4.
Recognizing how on-going stressors impact child traumatic stress;
11.2.2.g.5. Responding to crises with
interventions; and
11.2.2.g.6.
Strategies and interventions to promote resiliency and health.
11.2.2.h. Food handler's
certification as necessary and appropriate.
11.2.3. Employees shall be trained at the
time of admission to serve any child with special needs such as dietary
restrictions, use of an epinephrine auto-injector, rescue inhalers, diabetic
monitoring mechanisms, etc.
11.2.4.
The organization shall document all employee training provided to employees,
including a survey by the employee that indicates that he or she feels
adequately trained to do their job.
11.2.5. Until the training is completed, the
employee may not work unless accompanied at all times by an employee who is
experienced and knowledgeable in these areas.
11.3. Supervision.
11.3.1. The organization shall have a system
of employee supervision that is tailored to the organization's model of service
delivery and uses individual or group, or both, supervision on a regularly
scheduled basis.
11.3.2. The
organization shall adjust supervisory assignments, frequency, and duration in
response to the findings and recommendation of the continuous quality
improvement processes.
Disclaimer: These regulations may not be the most recent version. West Virginia may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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