Current through Register Vol. XLI, No. 38, September 20, 2024
11.1. An
agency shall develop and implement a procedure for transferring a child from
one foster or adoptive home to another within the agency that includes:
11.1.1. Documentation of the circumstances
causing the move;
11.1.2.
Documentation of approval from the Department and notification to the planning
team, as required by W. Va. Code §
49-4-608;
11.1.3. An account of the child's
understanding of and response to the transfer; and
11.1.4. A provision that the new foster or
adoptive parents, excluding respite, shall be given a copy of the child's
current service plan and the child's social, medical, psychological, and school
history.
11.2. An agency
shall ensure that the planning team develops an aftercare plan not less than
three months prior to the planned discharge of a child that includes:
11.2.1. An evaluation of the most recent
service plan, identifying the goals and needs that have been met and those that
have not;
11.2.2. Identifying the
services and resources necessary to meet the needs of the child;
11.2.3. The name, address and telephone
number of the person or agency to which the child is to be discharged, if
known;
11.2.4. A procedure for
transferring information and records about the child to the new program when
the child is to be placed in another program upon discharge;
11.2.5. An account of the child's awareness
and understanding of his or her aftercare plan;
11.2.6. The signatures of the planning team
members and dates they signed the aftercare plan;
11.2.7. Documentation of any disagreement of
a planning team member with the child's discharge or aftercare plan;
and
11.2.8. The reasons why a
member of the planning team is unable to participate in the aftercare
planning.
11.3. An
agency shall develop and implement a written procedure for a request for
removal from the agency's care that are not in the child's service plan. For a
request for removal other than an emergency, an agency shall give a minimum of
10 working days' notice of the discharge to the placing worker, or his or her
supervisor.
11.4. An agency shall
develop and implement a written procedure for emergency discharges that
includes the following provisions:
11.4.1. An
emergency discharge shall occur only when a child's behavior may present a
danger to himself or herself or others or when the foster family experiences a
calamity;
11.4.2. The
identification of employees designated by the agency to have the authority to
assess the child's status and to recommend an appropriate alternate
placement;
11.4.3. An agency shall
notify the placing worker and the primary case manager of the discharge
immediately;
11.4.4. If the agency
arranges for an emergency placement, the placing worker and the primary case
manager shall be consulted in determining which placement best meets the
child's needs; and
11.4.5. An
agency shall document the emergency discharge in the child's case record within
24 hours of the discharge.
11.5. On the day of a planned discharge an
agency shall document the following information in the child's record:
11.5.1. The return by the agency of the
child's personal items, prescribed medication and dosage instructions, and
personal records including the child's birth certificate, and social security
card; and
11.5.2. The name,
relationship to the child, and address of the person or agency receiving
physical custody of the child upon discharge, if known.
11.6. Within 30 days of the date of a child's
discharge, an agency shall complete a written discharge summary that includes
the following information:
11.6.1. The name,
address, telephone number and relationship of the person or agency to which the
child was discharged, if known;
11.6.2. The date of the child's
discharge;
11.6.3. The reason for
the child's discharge;
11.6.4. A
summary of all services provided during placement;
11.6.5. An account of the child's growth and
accomplishments during placement;
11.6.6. A description of the circumstances
that led to an unplanned discharge if it is not in accordance with the child's
service plan, the actions taken by the agency, and the reasons for these
actions; and
11.6.7. The planning
team's recommendation for the most appropriate placement for the
child.
