West Virginia Code of State Rules
Agency 186 - Purchase Of Commodities And Services from The Handicapped
Title 186 - LEGISLATIVE RULE COMMITTEE FOR THE PURCHASE OF COMMODITIES AND SERVICES FROM THE HANDICAPPED
Series 186-03 - Rules And Regulations Statewide Contract
Section 186-3-10 - Allocation of Orders
Universal Citation: 186 WV Code of State Rules 186-3-10
Current through Register Vol. XLI, No. 38, September 20, 2024
10.1. When a qualified vendor is unable to meet specification or delivery requirements, the CNA may allocate orders to another qualified vendor. Notice of this action is given to the Executive Secretary of the Committee.
10.2. Purchase Orders.
10.2.a. Purchase orders shall contain:
10.2.a.1. For commodities -- qualified vendor's name, address and federal tax identification number; commodity class and number; the latest specifications, quantity, unit price, item description; and the place and time of delivery.
10.2.a.2. For services -- the type and location of service required; the latest specifications; the work to be performed; the estimated volume and time for completion.
10.2.b. Spending units shall issue purchase orders with sufficient time for the CNA to respond and for the order to be allocated to a qualified vendor.
10.2.c. The CNA shall make allocations to the appropriate qualified vendor upon receipt of an order from the spending unit.
10.2.d. The CNA shall promptly acknowledge purchase orders. When a purchase order provides a delivery schedule which cannot be met, the CNA shall request a revision, which the spending unit should grant, if reasonable, or the CNA shall notify the Director who may issue a purchase exception authorizing procurement from commercial sources.
10.2.e. The CNA shall keep the spending unit informed of any changes in the lead time experienced by a qualified vendor in order to keep to a minimum requests for extensions once an order is placed by an ordering office. Where, due to unusual conditions, an order does not provide sufficient lead time, the CNA may request an extension of the delivery or completion date which should be granted, if reasonable. If extension of the delivery or completion date is not reasonable, the spending unit shall first notify the CNA to reallocate or to request an exception authorizing procurement from commercial sources.
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