4.8.2. Grounds
for discontinuance and procedure to be followed.
4.8.2.a. A utility may terminate service
without notice when, absent such termination, a potentially dangerous condition
with respect to the facilities of the utility or of the customer (Dangerous
Facilities Condition) exists that could be hazardous to life or property. If a
utility terminates service without notice:
(i) it must keep a record of the potentially
Dangerous Facilities Condition causing the termination and
(ii) it should make a reasonable effort to
notify the customer prior to termination and shall inform the customer of the
steps that must be taken to have service restored.
4.8.2.b. A utility may, after giving written
notice and complying with personal contact requirements, discontinue service to
any customer for non-payment of bills where any bill is delinquent, or for
fraud, or violation of its rules on file with the Commission or failure to
provide access to utility property located on the customer's premises, subject
to the following conditions:
4.8.2.b.1. The
written notice must comply with P.S.C. W.Va. Form No. 14-E and shall be sent
first class mail, address correction requested, postmarked at least ten (10)
days prior to the scheduled termination. A notice of discontinuance may not be
mailed prior to the date the bill becomes delinquent.
4.8.2.b.2. Personal Contact Notice.
4.8.2.b.2.A. No Certified Health Condition or
outside Seasonal Time Period. In addition to written notice, if a Certified
Health Condition does not exist or if the actual termination date falls outside
of the Seasonal Time Period defined in Rule 4.8.1.e., the utility is required
to make two attempts at personal contact as defined in Rule 4.8.1.f., unless it
can be reasonably established that the premises are not permanently inhabited.
The attempts must be made on two separate business days, with the last attempt
occurring at least forty-eight (48) hours prior to the scheduled service
termination. For any category of telephone contact, a call must be placed no
earlier than 8 a.m. and no later than 9 p.m. and one of the telephone attempts
must be made after 6 p.m.
4.8.2.b.2.B. Certified Health Condition or
within Seasonal Time Period. In addition to written notice, if a Certified
Health Condition exists or if the termination date falls within the Seasonal
Time Period as defined in Rule 4.8.1.e., the utility is required to make three
attempts at personal contact as defined in Rule 4.8.1.f., unless it is
reasonably established that the premises are not permanently inhabited. The
attempts must be made on three separate business days, with the last attempt
occurring at least forty-eight (48) hours prior to the scheduled service
termination and in the case of any category of telephone contact, a call must
be placed no earlier than 8 a.m. and no later than 9 p.m. and one of the
telephone attempts must be made after 6 p.m. In addition, at least one of the
attempts must be an on-site visit at the service location, unless the customer
has threatened the safety of utility personnel as described in Rule
4.8.2.b.14.A.1. through 3. If one of the attempts is an on-site visit and the
on-site visit fails to accomplish Actual Personal Contact, then the utility
representative shall leave an appropriate written notice with relevant
information on termination. If one of the first two attempts is successful, no
subsequent attempt(s) is required. If all three attempts at personal contact
are unsuccessful, the utility shall file a verified certification in compliance
with Rule 4.8.2.b.14.
4.8.2.b.3. The written notice shall become
void if the utility has not discontinued service within thirty (30) days of the
date indicated on the notice for termination. The thirty (30) day termination
notice period shall be tolled, however, during the time that a customer meeting
and utility decision are pending under Rule 4.8.2.b.5., or the time that a
customer's dispute, informal complaint, formal complaint or request for
assistance is pending with the Commission. If the dispute is not successfully
resolved informally, the thirty-day period will resume on the seventh day
following issuance of the utility's decision referenced in Rule 4.8.2.b.5., or
the date the Commission closes the request for assistance or issues a final
order in a formal complaint.
4.8.2.b.4. If a customer fails to respond to
a termination notice and the utility terminates service, the utility is not
required to reconnect that customer unless the customer (i) pays up-front a
minimum of one-half of the total delinquency or other amount ordered by the
Commission, (ii) pays the deposit as provided in the utility tariff, and (iii)
enters into a deferred payment agreement under which the remaining balance of
the unpaid bills, plus a two (2) percent service fee on the remaining balance,
is paid over six months. In addition, the customer must either pay the
reconnection fee provided in the utility tariff or in Rule 4.8.3., or, at the
customer's election, the utility will incorporate the applicable reconnection
fee into the amount to be paid pursuant to the deferred payment
agreement.
4.8.2.b.5. If, prior to
termination of service, the customer contacts the utility or the utility makes
Actual Personal Contact or Actual Telephone Contact with the customer, the
utility must inform the customer that if the customer (i) disputes any portion
of a bill, (ii) is being charged for service not rendered, (iii) believes that
any information resulting in the utility's decision to terminate is erroneous,
or (iv) in the case of a residential customer, the customer wishes to negotiate
a deferred payment agreement, then the utility will provide an opportunity to
the customer for a meeting to present the customer's dispute to a designated
employee, who is empowered to resolve the dispute and/or negotiate a deferred
payment agreement. The customer shall have the option of an in-person meeting
with the designated employee, which shall take place at the business office
nearest to the customer's residence or place of work, or a meeting by telephone
conference. The utility shall provide the customer with written notice of its
decision and the written notice shall advise the customer that the customer may
object to the utility decision by requesting assistance from, or filing a
formal complaint with, the Commission. Formal complaints are processed pursuant
to the Commission Rules of Practice and Procedure, 150 C.S.R. 1.
4.8.2.b.5.A. The utility may not terminate
service while any of the following is pending:
(i) a customer/utility meeting described in
Rule 4.8.2.b.5.,
(ii) a written
utility decision following a customer/utility meeting, and during the seven (7)
days after issuance of the utility decision,
(iii) a request for assistance to the Public
Service Commission, and during the seven (7) days after the Commission closes a
request for assistance, or
(iv) a
formal complaint before the Commission and for seven (7) days after issuance of
a final order unless the Commission orders otherwise. During the pendency of
negotiations with the utility or any process before the Commission, the
customer must pay the current bill for service rendered after the utility
mailed the P.S.C. W.Va. Form No. 14-E, to avoid termination. If the customer is
negotiating a disputed bill, the customer must pay the amount not in dispute
plus bills for current service.
4.8.2.b.6. Deferred Payment Agreement.
4.8.2.b.6.A. If a residential customer wishes
to negotiate a deferred payment agreement, the designated employee shall offer
the customer a standard deferred payment agreement.
4.8.2.b.6.B. A standard deferred payment
agreement will include a service fee equal to two percent (2%) of the
delinquency and a pay-off amount consisting of the delinquency balance and the
service fee, in twelve monthly payments. For example, a delinquency balance of
$1,176.47, would be assessed a service fee of two percent or $23.53, for a
total pay-off amount of $1,200, resulting in twelve monthly payments of $100 in
addition to current bills. If a residential customer desires a payment period
that is shorter than twelve (12) months, the utility shall accept the shorter
term. A utility may elect to use a standard deferred payment agreement that
does not include a two percent (2%) service fee provided it offers the same
no-service-fee plan to all residential customers in a tariff
provision.
4.8.2.b.6.C. If a
residential customer believes that the customer cannot afford the monthly
payments required under a standard deferred payment agreement, then the utility
and the customer may negotiate a non-standard deferred payment agreement. In
negotiating the non-standard deferred payment agreement, the parties will take
into consideration factors including, but not limited to: amount of the bill;
ability of the customer to pay; payment history; length of time that the debt
has been outstanding; reasons why the debt has been outstanding; and any other
relevant factors.
4.8.2.b.6.D.
Every deferred payment agreement with a residential customer shall include
language stating that the utility has informed the customer of the right to
request assistance or file a formal complaint with the Commission regarding the
reasonableness of the proposed payments.
4.8.2.b.6.E. A residential customer, who
requests to negotiate a non-standard deferred payment agreement because of the
customer's financial circumstances, may request assistance or file a formal
complaint if the utility does not agree to the terms for the non-standard
deferred payment agreement.
4.8.2.b.6.F. If negotiations for a
non-standard deferred payment agreement with the utility or pursuant to a
request for assistance fail, then the customer shall have seven (7) days from
the date that negotiations end to elect to enter into a standard deferred
payment agreement. If the customer does not elect the standard deferred payment
agreement before the expiration of the seven (7) days, then the utility may
terminate service without further notice.
4.8.2.b.6.G. After a deferred payment
agreement has been established, if the customer's financial condition
significantly changes and the existing deferred payment agreement works a
hardship, the utility shall renegotiate the deferred payment agreement. During
the renegotiation period, the customer must timely pay the current bill and
make some payment on the arrearage. The utility shall not be required to
renegotiate a deferred payment agreement due to a significant change in
financial circumstances more than once.
4.8.2.b.6.H. If a customer fails to make a
payment required by a deferred payment agreement, the utility may terminate
service only after it has mailed written notice to the customer by first class
mail, postmarked at least five (5) calendar days, excluding postal holidays,
prior to termination; provided, that at the option of the utility, either
Actual Personal Contact, Actual Telephone Contact, Automated Telephone Contact
or Electronic Communications Contact may be substituted for contact by first
class mail. If the customer makes the delinquent payment before the end of the
fifth calendar day following any notice listed above, service shall not be
terminated.
4.8.2.b.6.I. A utility
that terminates a customer for failure to comply with a deferred payment
agreement is not required to reconnect that customer unless the customer (i)
pays up-front a minimum of one-half of the total delinquency or other amount
ordered by the Commission, (ii) pays the deposit as provided in the utility
tariff, and (iii) enters into a new deferred payment agreement under which the
remaining balance of the prior deferred payment agreement will be paid over six
(6) months. In addition, the customer must either pay the reconnection fee
provided in the utility tariff or in Rule 4.8.3., or, at the customer's
election, the utility will incorporate the applicable reconnection fee into the
amount to be paid pursuant to the deferred payment agreement. The utility may
charge an additional one (1) percent service fee on the balance being deferred
by the new deferred payment agreement. If a customer's electric service has
been terminated two (2) times in a twelve (12)-month period for failure to
comply with a deferred payment agreement the utility has no obligation to offer
a deferred payment agreement to that customer until the delinquency has been
paid in full.
4.8.2.b.7.
If a customer fails to make a payment as ordered by the Commission in an
interim relief order, the utility may terminate service only after it has
mailed written notice to the customer by first class mail, postmarked at least
five (5) calendar days, excluding postal holidays, prior to termination;
provided, that at the option of the utility, Actual Personal Contact, Actual
Telephone Contact, Automated Telephone Contact or Electronic Communications
Contact may be substituted for contact by first class mail. If the customer
makes the delinquent payment before the end of the fifth calendar day following
any notice listed above, service shall not be terminated.
4.8.2.b.8. If a residential customer, or the
customer's agent, has requested that the utility contact a relative or
responsible third party prior to any termination or other material action on
the account, the utility shall provide all written notices regarding
termination to both the customer and the designated relative or responsible
third party. The utility shall provide the required personal contact notice to
the designated relative or responsible third party. The utility may, but is not
required to, provide personal contact notice to the customer.
4.8.2.b.9. Service shall not be discontinued
on a day:
4.8.2.b.9.A. on which the utility
or its designated agent is unable to accept payment and to negotiate a deferred
payment agreement;
4.8.2.b.9.B.
preceding a day on which the utility or its designated agent is unable to
accept payment and to negotiate a deferred payment agreement;
4.8.2.b.9.C. that the National Weather
Service predicts the temperature to be thirty-two (32) degrees or colder at or
near the customer's service location.
4.8.2.b.9.D. that is a Friday, Saturday,
Sunday or legal holiday.
4.8.2.b.10. Service shall not be discontinued
earlier than 8:00 a.m. or later than 4:00 p.m.
4.8.2.b.11. Service shall be reinstated as
soon as possible and no more than eight (8) hours after receipt of payment,
unless the customer has elected a later reconnection time to avoid a higher
reconnection fee.
4.8.2.b.12. The
utility may, but is not required to accept payment at the customer's premises
in lieu of discontinuing service. The utility must suspend the disconnection
process if the customer shows proof of payment. If the utility suspends
disconnection because the customer shows proof of payment and that payment is
later dishonored by the customer's bank, the utility may resume the
disconnection process only after it has mailed written notice to the customer
by first class mail, postmarked at least five (5) calendar days, excluding
postal holidays, prior to termination; provided, that at the option of the
utility, either Actual Personal Contact, Actual Telephone Contact, Automated
Telephone Contact or Electronic Communications Contact may be substituted for
contact by first class mail. If the customer makes the required payment before
the end of the fifth calendar day following any notice listed above, service
shall not be terminated.
4.8.2.b.13. If the customer of record
responsible for payment of a utility bill is:
(i) a landlord of a master metered apartment
building, motel, hotel, or other multiple unit dwelling, or
(ii) a third party who is a non-resident of
the single service location, then written notice of termination, using Form
14-ME, shall be posted at least five (5) days prior to the scheduled
termination. The notice for a master metered multiple unit dwelling shall be
placed in a conspicuous common area at a location readily available for public
inspection. Whenever possible, copies shall also be posted on the main doors of
each dwelling in the facility. The notice for single unit dwellings occupied by
third parties shall be placed on the main door of the dwelling.
4.8.2.b.14. If after making three
(3) attempts at personal contact with a residential customer in conformance
with Rule 4.8.2.b.2.B., the utility is unable to make Actual Personal Contact,
Actual Telephone Contact, Automated Telephone Contact or Electronic
Communications Contact, the utility is required to file a verified
certification with the Commission within five (5) business days of termination
of utility service:
4.8.2.b.14.A. certifying
the utility attempted to make personal contact as required by these Rules,
including making a premises visit, or if no premises visit is made, certifying
that the customer or member of the household:
4.8.2.b.14.A.1. has been verbally or
physically aggressive or abusive to employees;
4.8.2.b.14.A.2. has threatened employees with
vicious animals, or
4.8.2.b.14.A.3.
has brandished or made reference to weapons;
4.8.2.b.14.B. indicating whether a Certified
Health Condition or Seasonal Time Period gave rise to the requirement to make
three attempts at personal contact;
4.8.2.b.14.C. certifying the date utility
service was terminated.
4.8.2.b.14.D. certifying that the termination
was in compliance with these Rules, including Rule
4.8.2.b.9.
4.8.2.b.15. A
bill which has been found to be contractually uncollectible by a court of
competent jurisdiction or could reasonably be found to be uncollectible by
reason of the statute of limitations shall not be used by a utility to deny or
discontinue service.