West Virginia Code of State Rules
Agency 149 - Crime, Delinquency And Correction
Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION
Series 149-04 - Community Corrections Standards
Section 149-4-4 - Administrative Procedures

Universal Citation: 149 WV Code of State Rules 149-4-4

Current through Register Vol. XLI, No. 38, September 20, 2024

4.1. The purpose of this section is to establish the administrative procedures that a community corrections program must follow in order to be considered for approval and funding.

4.2. General Community Corrections Programs Approval. -- Community corrections programs applicants shall adhere to the following guidelines for both community corrections program approval and funding approval:

4.2.a. A community or communities seeking community corrections program approval from the Community Corrections Subcommittee must submit an official community corrections program proposal application and follow all special conditions and assurances in the proposal application. This proposal application must be submitted by those communities seeking funding as well as those communities not seeking funding.

4.2.b. Proposed community corrections programs shall meet the Community Corrections Programs Standards as established in § 149-4-3 of this rule.

4.2.c. A county commission shall serve as an applicant for a community corrections program. In those incidences where the county commission is unable to serve as the applicant, the West Virginia Supreme Court of Appeals may serve as the applicant representing chief circuit judges and chief probation officers.

4.2.d. A community corrections program shall be developed by a local community criminal justice board, or a chief probation officer, with approval of the chief circuit judge.

4.2.e. The applicant must demonstrate how the local community and local criminal justice system are involved with the community corrections program development and implementation. Applicants are encouraged to submit letters of support from all individuals involved in the development and implementation process.

4.3. Approval of community corrections program with no request for state funds. -- Should a community corrections program applicant request community corrections program approval from the Community Corrections Subcommittee and not request state funds for the implementation of that community corrections program, the following guidelines shall be applicable:

4.3.a. Proposal applications may be submitted to the Community Corrections Subcommittee at anytime. These proposal applications will be reviewed and considered for approval by the Community Corrections Subcommittee on behalf of the Governor's Committee on Crime, delinquency and Corrections at the next scheduled Community Corrections Subcommittee meeting.

4.3.b. Should a proposal application be approved by the Community Corrections Subcommittee, said approval will remain in effect for a period of three years.

4.3.c. Should a community corrections program be modified following an approval from the Community Corrections Subcommittee yet prior to the end of the established 3-year period, new approval shall be requested from the Community Corrections Subcommittee.

4.3.d. Approved applicants shall submit quarterly progress reports approved by the Community Corrections Subcommittee.

4.3.e. Approved applicants shall submit an annual progress report approved by the Community Corrections Subcommittee.

4.3.f. Approved applicants shall collect and submit quarterly, data pursuant to the requisites of § 149-4-3.2.d.3. of this rule.

4.4. Approval of community corrections program with state funding. -- Should a community corrections program applicant request community corrections program approval from the Community Corrections Subcommittee and request state funds for the implementation of that community corrections program, the following guidelines shall be applicable:

4.4.a. The Community Corrections Subcommittee will distribute proposal application information during the months of January - March of each year. The distribution list will include the following:
4.4.a.1. County Commissions;

4.4.a.2. Circuit Judges;

4.4.a.3. Probation Offices;

4.4.a.4. Class I and II Municipalities; and

4.4.a.5. Prosecuting Attorneys.

4.4.b. Proposal application submission deadline will be a set date during the months of April through May. This date will be established each year by the Community Corrections Subcommittee.

4.4.c. Proposal applications approved for funding will begin community corrections program implementation on July 1 and conclude community corrections program implementation June 30 of the following year.

4.4.d. Funding awards will be for a one-year period on a competitive basis.

4.4.e. Funding decisions will be made based on the criteria in the proposal application and applicants may be required to orally present their application to the Community Corrections Subcommittee.

4.4.f. There shall be a minimum 10% local cash match requirement on each funded community corrections program.

4.4.g. State funds will be disbursed to the applicants through a monthly reimbursement of expenses.

4.4.h. During the administration of a proposal application award, applicants shall submit all administrative paperwork approved by the Community Corrections Subcommittee. The paperwork may include, but is not limited to the following:
4.4.h.1. Award contract.

4.4.h.2. Award resolution.

4.4.h.3. Monthly progress reports.

4.4.h.4. Monthly financial reports with supporting documentation.

4.4.h.5. Monthly request for reimbursement documents.

4.4.h.6. Annual progress report.

4.4.h.7. Monthly data pursuant to the requisites of § 149-4-3.2.d.3. of this rule.

Disclaimer: These regulations may not be the most recent version. West Virginia may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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