West Virginia Code of State Rules
Agency 126 - Education
Title 126 - PROCEDURAL RULE BOARD OF EDUCATION
Series 126-094 - Procedures for the Collection, Maintenance, and Disclosure of Student Data (4350)
Section 126-94-31 - Collection and Use of Student Social Security Numbers
Universal Citation: 126 WV Code of State Rules 126-94-31
Current through Register Vol. XLI, No. 38, September 20, 2024
31.1. A social security number is personally identifiable information and, therefore, its use must comply with the provisions of this policy, FERPA, and W. Va. Code § 18-2-5f.
31.1.a. No public or private elementary or
secondary school shall display any student's social security number for
identification purposes on class rosters or other lists provided to teachers,
on student identification cards, in student directories or other listings, on
public postings or listings of grades, or for any other public identification
purpose unless specifically authorized or required by law.
31.1.a.1. Compliance will be required of
Exemption B private, parochial, or other approved schools for county board of
education approval, W. Va. Code §
18-8-1(b).
31.1.b. The student social
security number may be used for internal record keeping purposes or
studies.
31.1.c. The student social
security number or alternative number is required for enrollment or attendance
in public schools.
31.1.c.1. Pursuant to W.
Va. Code §
18-2-5f
the county board of education must request from the parent the social security
number of each child who is currently enrolled in the county.
31.1.c.2. The county must inform the parent
that, if they decline to provide the student social security number, the county
will assign the student an alternate nine digit number as designated by the
WVBE.
31.1.d. For any
student who is attending a public school and for whom a social security number
has not been provided, the county shall make a request annually to the parent
to furnish the social security number.
Disclaimer: These regulations may not be the most recent version. West Virginia may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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