West Virginia Code of State Rules
Agency 126 - Education
Title 126 - PROCEDURAL RULE BOARD OF EDUCATION
Series 126-085 - POLICIES OF OPERATION MANUAL - CHILD NUTRITION PROGRAMS (4320)
Section 126-85-92 - Adjustments/Repayment of Funds
Universal Citation: 126 WV Code of State Rules 126-85-92
Current through Register Vol. XLI, No. 38, September 20, 2024
92.1. There are several situations that arise requiring a SFA or school to repay funds to WVDE or claim additional funds due the SFA. The following methods shall be used for repayment.
92.1.1. When the
situation requiring repayment occurs during the current federal fiscal year
(October 1 to September 30), except for the month of September, the amount owed
will be deducted from a future SFA claim by the WVDE finance office.
92.1.2 Federal funds from a previous federal
fiscal year may not be recovered by reducing future claims. (For example, if an
error occurs on the September claim, funds cannot be recovered from October's
claim, and a check must be written to WVDE.)
92.1.3. There are situations that require
both methods of repayment. (For example, during a review in December an error
in application approval is found. The overclaim for meals claimed for
ineligible children during September would be repaid by check (written to WVDE)
while meals incorrectly claimed in October and November would be deducted from
a future claim for reimbursement.)
92.1.3. There are situations that require
both methods of repayment. (For example, during a review in December an error
in application approval is found. The overclaim for meals claimed for
ineligible children during September would be repaid by check (written to WVDE)
while meals incorrectly claimed in October and November would be deducted from
a future claim for reimbursement.)
92.2. If during a review by the WVDE an underclaim for reimbursement of meals is found the SFA or school shall submit a revised claim to the WVDE. Adjustments will be made upon receipt of the revised claim.
Disclaimer: These regulations may not be the most recent version. West Virginia may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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