West Virginia Code of State Rules
Agency 126 - Education
Title 126 - PROCEDURAL RULE BOARD OF EDUCATION
Series 126-085 - POLICIES OF OPERATION MANUAL - CHILD NUTRITION PROGRAMS (4320)
Section 126-85-90 - Assessment Procedure Free and Reduced Meal Application

Universal Citation: 126 WV Code of State Rules 126-85-90

Current through Register Vol. XLI, No. 38, September 20, 2024

90.1. While checking applications during an On-Site Visit, if errors are found, the WVDE coordinator will allow the school official to make any correction possible at the time of the review. The remaining applications with errors will be listed on Form WVDE-ADM-43 (Free and Reduced Applications with Noted Exceptions). The school official will be given the opportunity to provide proof of the number of meals the student consumed using the date of the application approval, the school calendar, attendance register and/or meal participation roster (billing history). Meals to be assessed may be from the day of application approval to the day before the visit of the WVDE coordinator.

90.2. Assessment amounts will be calculated using the error code listed below:

90.2.1. Error Code A. Approved free should have been reduced. The difference between free and reduced reimbursement rate is multiplied by the number of meals served and claimed.

90.2.2. Error Code B. Approved free should have been ineligible. The free reimbursement rate is multiplied by the number of meals served and claimed.

90.2.3. Error Code C. Approved reduced should have been free; no assessment.

90.2.4. Error Code D. Approved reduced should have been ineligible. The reduced reimbursement rate is multiplied by the number of meals served and claimed.

90.2.5. Error Code E. Denied should have been free; no assessment.

90.2.6. Error Code F. Denied should have been reduced, no assessment.

90.2.7. Error Code G. Insufficient data. Based on the checked approval, either free or reduced, the assessment is calculated as in B and D.

90.3. Copies of the Form WVDE-ADM-43 will be left with an On-Site Visit and Corrective Action form. For applications with Error Code G the school is allowed ten working days to complete or correct the application before an assessment is made.

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