West Virginia Code of State Rules
Agency 126 - Education
Title 126 - PROCEDURAL RULE BOARD OF EDUCATION
Series 126-085 - POLICIES OF OPERATION MANUAL - CHILD NUTRITION PROGRAMS (4320)
Section 126-85-56 - Application Files and Working List

Universal Citation: 126 WV Code of State Rules 126-85-56

Current through Register Vol. XLI, No. 38, September 20, 2024

56.1. Following the review and approval or denial of applications, a file of current applications and working list of all applications shall be established and maintained according to:

56.1.1. Active free. Students whose current household income and size indicates free status according to USDA Income Eligibility Guidelines.

56.1.2. Active reduced. Students whose current household income and size qualifies them for reduced status according to USDA Income Eligibility Guidelines.

56.1.3. Temporary free/temporary reduced. Students whose current household income indicates eligibility according to USDA Income Eligibility Guidelines determined temporary based on: unemployed or income from unemployment compensation, worker's compensation; seasonal unemployment; temporary layoffs; strikes; temporary use of public assistance; pending approval for public assistance; zero (0) income; or anticipated change in income.

56.1.4. Inactive free/inactive reduced. Students who have withdrawn or transferred.

56.1.5. Denied. Students whose current household income does not meet the USDA Income Eligibility Guidelines.

56.2. The temporary file of approved free and reduced price meal applications must be reviewed every two months through parent or guardian contact. The dates of such reviews, contacts and the current status shall be noted on the application or the suggested form for updating information by the reviewing official. The working list shall be corrected, if needed, to agree with the application classification.

56.3. A working list of students shall be maintained in the same order as the filed applications with indication of status change and effective date.

56.4. All applications and documentation of action taken shall be maintained for three years plus the current school year.

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