West Virginia Code of State Rules
Agency 114 - Insurance Commission
Title 114 - LEGISLATIVE RULE INSURANCE COMMISSIONER
Series 114-101 - Exempt Purchasing
Section 114-101-7 - Vendor complaints and protests
Universal Citation: 114 WV Code of State Rules 114-101-7
Current through Register Vol. XLI, No. 38, September 20, 2024
7.1. Complaints - A vendor may verbally or in writing complain about a procurement or purchase to OIC Procurement. OIC Procurement will provide a written response to the complaint.
7.2. Protests
7.2.1. Types of Protests
7.2.1.a. Protests of Requirements, Specifications
or Terms - Any protest relating to a procurement document, including any
requirement, specification, or term, or any combination thereof, must be filed in
writing with the OIC no later than five business days prior to the specified bid
opening date and time. Protests received after that date shall not be considered.
7.2.1.b. Protests of Award - After
selection of the apparent successful vendor in a procurement using an RFP, OIC
Procurement will send a written notice of intent to award to each vendor submitting
a bid stating the name of the apparent successful vendor and the date and time for a
protest to be received by OIC Procurement. Protests received after the stated date
and time shall not be considered.
7.2.1.c. Direct Awards - Any vendor desiring to
protest the specifications of a planned direct award may do so prior to five working
days before the direct award process opening date. Any vendor desiring to protest a
direct award may do so within five working days of the direct award.
7.2.2. Written Letter of Protest - A
letter of protest must be submitted in writing and contain the name and address of
the protesting vendor, the procurement document number, a statement explaining why
the protest has been filed, the relief sought, and any other information that may
assist the OIC in reaching a decision on the matter. The OIC must receive the letter
of protest by the established deadline to be considered.
7.2.3. Review of Protest and Issuing Decision- The
OIC shall review the letter of protest and issue a written decision. The OIC may
contact the protesting vendor or any other entity or perform such research or
investigation it considers necessary to reach a decision. Opening of the bids,
evaluation of the bids, or award of the contract may be delayed as considered
appropriate by the OIC.
Disclaimer: These regulations may not be the most recent version. West Virginia may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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