4.3. County network
charges. -- Each county shall be charged by the Tax Commissioner for its
proportionate share of the cost for use of the network, statewide server and
other related services.
4.3.1. The Tax
Commissioner shall provide an estimate of fiscal year network charges by March
15 preceding the start of each fiscal year, for county budgetary
purposes.
4.3.2. The Tax
Commissioner shall bill each county based on the formulas in this rule:
Provided, That no county=s bill may exceed the Tax commissioner=s budget
estimate by more than ten percent (10%) unless the county=s usage is more than
twelve percent (12%) above the previous fiscal year level and/or unless the
county acquires and uses additional computers and/or printer devices after the
estimate has been made.
4.3.3. The
Tax Commissioner shall cause a statement to be rendered to the respective
county commissions. Each county commission shall pay the total amount of the
statement to the Tax Commissioner within thirty days (30) after the statement
is rendered. The statement shall be composed of the following costs
attributable to each county for the period specified on the statement.
4.3.3.a. Communication charges. --
Communication charges are the charges attributable to each county for the
communication line connection between the county and the statewide server. The
charge shall be based on the actual cost of the communication link for that
county as billed to IS&C or the Tax Commissioner by the communication
contractor (i.e., Bell Atlantic, AT&T, etc.)
4.3.3.b. Storage charges. --Storage charges
are charges for the amount of space utilized for both disk and tape storage. In
effect, the counties rent disk or tape storage space for the respective number
of accounts. It is an actual physical measurement. The formula for computing
the storage charges for each county is composed of four elements and functions
as follows:
TSC = Total Storage Cost
TPA = Total Property Tax Accounts, All Counties
CPA = County Property Tax Accounts
CSC = County Storage Cost
(CPA) TPA) x TSC = CSC
4.3.3.c. Network charges. --Network charges
include the actual monthly network cost incurred by the Tax Commission to
manage and operate the statewide routed network, the statewide server hardware,
and the statewide server operating system. The charge to each county is based
on the number of accounts in each county. An account is one entry on the land
books or one entry on the personal property books. The number of accounts used
for the billing is the number of accounts within each county at the time the
estimate was made for the annual fiscal year network charges. The formula for
computing the network charges for each county is composed of four (4) elements
and function as follows:
TNC = Total Network Charges
TPA = Total Property Tax Accounts, All Counties
CPA = County Property Tax Accounts
CNC = County Network Share Charge
(CPA) TPA) x TNC = CNC
4.3.3.d. System support charges. The system
support charges are composed of the following:
4.3.3.d.1. Licensing and support charges. The
charge for licensing and support is the amount invoiced to and paid by the Tax
Commissioner for licensing and support. The charge is based on the number of
devices in the county utilizing the statewide network. The charge to each
county is the actual cost and is determined by multiplying the per device
charge by the number of devices that use the network in that county. The Tax
Commission pays licensing and support charges for those devices used by the Tax
Commissioner.
4.3.3.d.2. Reports,
training, system testing and valuation guides. --These costs are for processing
reports required of the Tax Commissioner by statute for the determination of
market conditions in each county, for system testing, for the training of
county personnel, for the cost of acquiring guides for valuation purposes for
property such as vehicles, boats, manufactured housing, etc. The formula for
computing this charge functions as follows:
TRTTVC = Total Reports, Training, Testing and Valuation
Charges
TPA = Total Property Tax Accounts
CPA = County Property Tax Accounts
CRTTVC = County Reports, Training, Testing and Valuation
Share Charge
(CPA) TPA) x TRTTVC = CRTTVC
4.3.3.d.3. Dedicated personnel. --Each county
shall pay a Base Personnel Charge of 10% of the actual total cost of the
dedicated State Tax Commission personnel necessary to keep the system
operational, with the Base Personnel Charge being equal to each county=s
proportionate share of the accounts on the network. In addition to the base
charge, each county that chooses to use the statewide server as its primary
server and on which its county data and system applications reside and are
updated on-line shall be assessed a surcharge above the base charge for
additional dedicated personnel costs associated with programming, daily system
maintenance and operation. The charge for each county is calculated as follows:
CPA = County Individual Property Tax Accounts
TPA = Total Tax Accounts, All Counties
TPC = Total State Tax Commission Personnel Charges
BPC = Base State Tax Commission Personnel Charges
TPW = Total Property Tax Accounts, Counties w/o server
CPS = County Personnel Share Surcharge
SPC = Surcharge Personnel Charges, Counties w/o server
CPC = County Base Personnel Charge
TPC x 10% = BPC
(CPA) TPA) x BPC = CPC
TPC - BPC = SPC
(CPA) TPW) x SPC = CPS
CPC + CPS = Total Dedicated Personnel Charges For
County
Programming changes resulting from changes in the law shall
be provided to those counties whose data and applications reside on their
county server. However, each county is responsible for further modification and
installation and shall be billed for proportionate share costs of dedicated
personnel costs to develop the programming changes. The proportionate share
costs is to be used to reimburse the County Tax Fund.
4.3.3.e. Printing charges. -- The
printing charge is the cost of the printing for each county by IS & C. The
actual cost, as determined by IS & C, is passed to each county.
4.3.3.f. Miscellaneous charges. --The
miscellaneous charges are the cost for communication change requests, data
processing supplies such as the cost for computer paper used in county
assessor=s printers, land book and personal property book sheets, cable and
installation, training, and shipping charges, etc. The miscellaneous charge is
the amount invoiced to and paid by the Tax Commission.
4.3.4. The payments referred to in paragraph
4.3.3. of this section shall, upon receipt by the State, be deposited in the
State Treasury into a revolving fund known as the "County Tax Fund."
