West Virginia Code of State Rules
Agency 109 - Municipal Bond Commission
Title 109 - PROCEDURAL RULES MUNICIPAL BOND COMMISSION
Series 109-02 - Rules Covering Meetings of the WV Municipal Bond Commission
Section 109-2-5 - Meetings
Current through Register Vol. XLI, No. 38, September 20, 2024
5.1. Regular and special meetings. -- The Commission shall hold at least three (3) meetings in each fiscal year, one (1) of which meetings shall be the annual meeting held within sixty days after the end of the fiscal year. Such meetings shall be held on such dates and at such places as the Chair may prescribe. Additional meetings may be held at the call of the Chair or upon written request of three (3) members at such time and place as designated in such call or request. Three (3) members of the Commission shall constitute a quorum.
5.2. Executive committee meetings. -- The State Tax Commissioner, the State Treasurer and the State Auditor shall constitute the executive committee of the Municipal Bond Commission. The executive committee is vested with all powers of the Commission when it is not in session, except that the executive committee may not overrule, reverse or disregard any action of the full Commission. Action of the executive committee shall be taken by resolution adopted by a majority of the executive committee. The Chair may call meetings of the executive committee at any time.
5.3. Time and location of meetings. -- All meetings of the Commission and executive committee shall be held only during normal working hours and only at reasonable locations as to be accessible to the public.
5.4. Posting announcement of regularly scheduled meetings. -- The Commission or the executive committee shall cause notice of its regularly scheduled meetings to be electronically filed with the office of the Secretary of State for posting on the Secretary of State's open meetings website in a manner to allow each notice to appear on said website at least five business days prior to the date of the meeting. Notice provided under this section shall include the date, time, place and purpose of the meeting.
5.5. Posting announcement of special meetings. -- The Commission or the executive committee shall cause notice of all special meetings to be electronically filed with the office of the Secretary of State for posting on the Secretary of State's open meetings website in a manner to allow each notice to appear on said website at least five business days prior to the date of the meeting. Notice provided under this section shall include the date, time, place and purpose of the meeting.
5.6. Posting announcement of emergency meetings. -- The Commission or the executive committee may electronically file notice of any emergency meetings requiring immediate official action with the office of the Secretary of State for posting on the Secretary of State's open meetings website as soon as practicable prior to such meeting. Notice provided under this section shall include the date, time, place and purpose of the meeting and the facts and circumstances of the emergency.
5.7. Meetings open to the public. -- The meetings of the Commission and the executive committee shall be conducted in an open and public manner and in compliance with Chapter 6, Article 9A of the West Virginia Code.
5.8. Attendance at meetings. -- Members of the Commission or executive committee may participate in any regularly scheduled, special or emergency meeting of the Commission or executive committee by telephone conference or other similar electronic means.
5.9. Participation at meetings. -- At each meeting in which a member participates by telephone or other electronic means, the Chair of the Commission shall convene the meeting and advise the public of the identity of the members participating by telephone or other electronic means. The voice, comments and votes of such member(s) shall be audible to all those personally present at the meeting.