Current through Register Vol. 24-24, December 15, 2024
(1) "Ceases to provide educational services"
means that a stoppage of training has occurred because:
(a) Facilities are rendered continuously
unusable for a period of thirty calendar days or more; or
(b) Faculty or qualified substitutes assigned
to a specific class are not available or otherwise fail to perform
instructional duties for five or more successive days of scheduled instruction;
or
(c) Bankruptcy proceedings or
other financial conditions exist that result in the school interrupting
scheduled instruction for five or more successive days; or
(d) Adverse action has been taken by a
federal, state, or local jurisdiction which result in the school interrupting
scheduled instruction for five or more successive days.
(2) The school must take measures to protect
the contractual rights of present and former students if it ceases to provide
educational services. The school must return its license certificate to the
agency within ten calendar days of ceasing to provide educational services or
expiration of the school's license, whichever occurs first.
(3) If the school ceases to provide
educational services, either voluntarily or involuntarily, it must:
(a) Inform the agency promptly by the most
expeditious means available and send confirmation by certified mail within
three business days;
(b) Provide
the name, address, and telephone number of the person(s) designated to be
responsible for fulfilling the requirements of this section;
(c) Provide the agency with the following
information for each student who has not completed a course or program:
(i) Name;
(ii) Social Security number;
(iii) Address and telephone number of
record;
(iv) Program name and
amount of tuition and fees charged;
(v) Amount of tuition and fees paid to
date;
(vi) Amount of class time
left to complete the course or program; and
(vii) If the tuition and fees were paid
through federal student aid, the amount and type of aid.
(d) A written notice must be distributed to
all enrolled students at least three business days prior to a planned
cessation. The notice must explain the procedures students are to follow to
secure refunds or continue their education. A copy of the notice must also be
submitted to the agency within three business days;
(e) File with the agency procedures for
disbursement of refunds to students and set a date no longer than thirty
calendar days from the last day of instruction to issue refund checks in the
full amount for which students are entitled.
(4) File with the agency its plans if any,
for teach-out; ensuring that all affected students will continue to receive
training at another institution of the same quality and content as that for
which they contracted:
(a) Arrangements for
teaching out students must be filed with the agency;
(b) The agency will verify that students will
receive the same kind of program and instructional services as those for which
they contracted.
(5)
Make pro rata refunds to any student who does not agree, in writing, to
comparable training. Refunds must be paid to either the student or his/her
parent, guardian or sponsor based on a day-by-day proportion of the services
provided compared to the total length of the program.
(6) Make specific arrangements to transfer
transcripts and other student records described under WAC 490-105-210 to the
agency's custody.
(7) Remove or
shutdown the school's web site and cease advertising.
(8) File with the agency any information
needed to complete the student data report.
Statutory Authority: RCW 28C.10.040(2). 98-22-033, §
490-105-210, filed 10/29/98, effective 11/29/98.
