Current through Register Vol. 24-18, September 15, 2024
(1)
A request by a student to inspect and review his or her education records
should be made in writing to the university official(s) or office(s) having
custody of the particular records.
(2) Individual(s) or office(s) must respond
to a request for education records, or explanations or interpretations of those
records, within a reasonable period of time, but in no case more than
forty-five days after the request has been made.
(3)
(a)
After reviewing his or her records, a student may ask the university to amend
the records if the student believes information contained in the records is
inaccurate or misleading. In such cases, the student should contact the
appropriate dean or director responsible for custody of the record. The
responsible party must inform the student of the party's decision within a
reasonable period of time.
If the responsible party grants the student's request, the
university shall amend the education records and inform the student in writing
of the action taken.
(b) If
the party receiving a request to amend an education record denies the student's
request, the party must, within a reasonable period of time, inform the student
of the decision and the student's right to a hearing before the university
student records committee. The student must request in writing, addressed to
the office of the registrar in Schmitz Hall, a hearing within ninety days of
the date of the denial of his or her request by the custodian of the
record.
(c) The committee shall
hold a hearing within a reasonable period of time after the student files a
request for a hearing. The student must receive notice of the hearing's date,
time and place reasonably in advance of the hearing. The committee shall give
the student a full and fair opportunity to present evidence relevant to the
contested part of the education record. The student may, at his or her own
expense, be assisted or represented by one or more individuals, including an
attorney. The student records committee will render its decision in writing
within a reasonable period of time following the hearing. The decision must be
based on the records relevant to the matter and on any evidence presented to
the committee. The decision must include a brief summary of the evidence and a
statement of the reasons supporting the decision. The decision of the student
records committee shall be the university's final decision.
(i) If the university student records
committee grants the student's appeal, the university shall amend the education
records of the student accordingly and shall inform the student in writing of
the action taken.
(ii) If the
university student records committee denies the student's appeal, the student
shall be given the right to place in the education record a statement
commenting upon the information in the education record and/or setting forth
any reasons for disagreeing with the decision of the university student records
committee. The university must maintain the statement with the contested part
of the record for as long as the record is maintained and must disclose the
statement whenever it discloses the portion of the record to which the
statement relates.
(d)
The student records committee shall not review any matter regarding the
appropriateness of official academic grades.
Statutory Authority:
RCW
28B.20.130. 99-12-110, §
478-140-021, filed 6/2/99,
effective 7/3/99. Statutory Authority:
RCW
28B.20.130(1). 79-05-025
(Order 79-1), §
478-140-021, filed 4/18/79; Order
75-1, §
478-140-021, filed
3/5/75.
