Washington Administrative Code
Title 434 - Secretary of State
Chapter 434-662 - Preservation of electronic public records
Section 434-662-090 - Transmittal agreement for transfer of electronic records

Universal Citation: WA Admin Code 434-662-090

Current through Register Vol. 23-24, December 15, 2023

The digital archives must develop a transmittal agreement for the transfer of electronic records from state and local government agencies to the digital archives. At a minimum, a transmittal agreement between the digital archives and a state or local government agency must contain:

(1) Identification of the record series;

(2) Disposition authority;

(3) Number of records to be transferred;

(4) Method, schedule, and frequency of record transmittal;

(5) Relevant metadata/indexing fields;

(6) The decryption means for any record transmitted in an encrypted format;

(7) Media file format;

(8) Identification of any access restriction and the statutory authority for such restriction;

(9) Other technical information, such as backend data base management systems, necessary for ingestion of electronic data into the digital archives repository; and

(10) Procedures for collecting any fees for public copies as provided by statute or ordinance.

Statutory Authority: RCW 40.14.020(6), chapters 40.14, 42.56, and 43.105 RCW. 08-21-073, § 434-662-090, filed 10/13/08, effective 1/1/09

Disclaimer: These regulations may not be the most recent version. Washington may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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