Current through Register Vol. 24-18, September 15, 2024
How are committee meetings
conducted?
Active participation by the public and committee
members is important for a successful meeting.
(1) General: In compliance with
RCW 43.30.293, all
Washington state committee on geographic names meetings are to be
open to the public.
(2)
Meeting schedule: The Washington state committee on geographic names
shall meet at least twice a year. Special meetings can be called by
the chair of the committee, or by a majority of the committee
members.
(3) Quorum: A
quorum exists so long as at least four committee members are present.
The existence of a quorum is not affected by the recusal or
abstention of a member so long as they remain present at the
meeting.
(4) Majority
vote: Committee decisions will be decided by a majority vote of those
members who vote. Proxies are not permissible.
(5) Meeting format:
(a) Call to order - The meeting is
called to order by the chair of the committee.
(b) Adoption of past minutes - The
minutes from the last committee meetings are put to a vote to adopt
them, with any corrections from the committee members.
(c) Names for final consideration -
The committee will hear proposals that are up for final consideration
(or have been deferred for final consideration at a past meeting).
These proposals have been accepted for final consideration at a past
committee meeting, and have gone through the comment solicitation
phase. The committee can send the proposal to the board on geographic
names with the committee's recommendation to approve, it can deny the
proposal, or defer the proposal if the committee members feel they
need more information from the proponent or from individuals or
organizations that have commented on the proposal.
(d) Names for initial consideration
- The committee will hear proposals that are up for initial
consideration (or have been deferred for initial consideration at a
past meeting). These proposals have not appeared before the
committee. The committee may accept the proposal for final
consideration, deny the proposal, or defer the proposal if the
committee members feel they need more information from the
proponent.
(e) Order -
The chair of the committee may, in his or her discretion, use
Robert's Rules of Order to help maintain orderly
conduct at meetings.
(f)
Committee business - If there are any business items pending, the
committee will hear them at this time.
(g) Adjourn meeting - If all
business and items on the agenda have been heard, the chair of the
committee will adjourn the meeting.
