Current through Register Vol. 24-18, September 15, 2024
(1) For an employee on paid family or medical
leave, a weekly benefit amount is prorated when:
(a) The employee reports hours worked for
wages;
(b) The employee reports
hours for paid sick leave, paid vacation leave, or other paid time off that is
not considered a supplemental benefit payment as defined in WAC
192-500-180; or
(c) The employee files a weekly application
for benefits that contains a day or days for which the employee was not
approved for paid family or medical leave.
(2) If an employee reports hours under
subsection (1)(a) or (b) of this section, proration will be calculated as
specified by
RCW
50A.15.020(2).
(3) This section does not apply to a week
that is claimed to satisfy an employee's waiting period.
(4) If an employee is approved for leave for
part of a week under subsection (1)(c) of this section, proration for that week
will occur as follows:
(a) The employee's
typical workweek hours are multiplied by the number of days approved for leave,
then divided by seven. The result is rounded down to the nearest whole hour.
This amount is the employee's adjusted typical workweek hours.
(b) Any hours worked or taken as paid time
off as reported by the employee are then subtracted from the employee's
adjusted typical workweek hours. This amount will be the number of hours of
paid family or medical leave claimed for that week.
(c) The number of hours claimed for that week
are then divided by the employee's typical workweek hours to produce a
percentage.
(d) The resulting
percentage is then multiplied by the employee's normal weekly benefit amount.
The resulting amount, rounded down to the nearest whole dollar, is the
employee's benefit payment for that week.
Example 1: An employee has already served a
waiting period in the claim year and files a claim for a week of paid medical
leave. The employee typically works 40 hours a week at eight hours per day. In
the week for which the employee is claiming, the employee claimed one day of
paid medical leave and worked the other four days. This employee's weekly
benefit is usually $800. The weekly benefit would then be prorated by the hours
on paid medical leave (eight hours) relative to the typical workweek hours (40
hours). Eight hours is 20 percent of 40 hours. The employee's weekly benefit
would be prorated to 20 percent for a total of $160.
Example 2: An employee with typical workweek
hours of 40 and a weekly benefit amount of $1,000 is approved for leave through
Thursday. The employee is not approved for leave Friday or Saturday. For this
week only, the following proration will occur:
(a) The employee's typical workweek hours
(40) are multiplied by the number of approved days of leave for that week
(five) and then divided by seven and rounded down. The result is an adjusted
typical workweek hours of 28.
(b)
The employee reports no hours of work or paid time off for that week. The
resulting number of hours claimed for that week are 28.
(c) The number of hours claimed for that week
(28) are then divided by the employee's normal typical workweek hours (40).
This results in a percentage of 70 percent.
(d) The percentage (70) is then multiplied by
the employee's weekly benefit amount 1,000). For that week, the employee will
receive $700.
Example 3: An employee with typical workweek
hours of 40 and a weekly benefit amount of $1,000 is approved for leave through
Thursday. The employee is not approved for leave Friday or Saturday. For this
week only, the following proration will occur:
(a) The employee's typical workweek hours
(40) are multiplied by the number of approved days of leave for that week
(five) and then divided by seven and rounded down. The result is an adjusted
typical workweek hours of 28.
(b)
The employee reports eight hours of work and eight hours of paid time for that
week. The adjusted workweek hours are reduced to reflect 16 hours of work and
paid time. The resulting number of hours claimed for that week are
12.
(c) The number of hours claimed
for that week (12) are then divided by the employee's normal typical workweek
hours (40). This results in a percentage of 30 percent.
(d) The percentage (30) is then multiplied by
the employee's weekly benefit amount ($1,000). For that week, the employee will
receive $300.
