Current through Register Vol. 24-06, March 15, 2024
(1) A student
has the right to inspect, and request copies of his or her education records,
except that a student is not entitled to access to:
(a) Records of instructional, supervisory and
administrative personnel and educational personnel ancillary thereto which are
in the sole possession of the maker thereof and which are not accessible or
revealed to any other person except a person appointed to replace or assume
responsibilities of the originator of the records;
(b) Records made and maintained in the normal
course of business which relate exclusively to the person's capacity as an
employee and are not available for any other purposes;
(c) Records on a student which are created or
maintained by a physician, psychiatrist or other officially recognized
professional or para-professional acting in his or her professional or
para-professional capacity, and which are created, maintained or used only in
connection with the provision of treatment to the student, and are not
available to anyone other than persons providing such treatment: Provided,
however, That such records can be personally reviewed by a physician or other
appropriate professional of the student's choice;
(d) A parent's confidential financial
statement unless the student's parent or guardian has granted permission for
access in writing either on the statement or in a separate authorizing
letter;
(e) Records or/and
documents of the security office which are kept apart from educational records
and which are maintained solely for law enforcement purposes and which are not
made available to persons other than law enforcement officials of the same
jurisdiction, if security office personnel do not have access to educational
records under subsection (1) of this section.
(2) Recommendations, evaluations or comments
concerning a student, whether or not provided in confidence, either expressed
or implied, as between the author and the recipient, shall nonetheless be made
available to the student, except that:
(a) The
student may specifically release his right to review where the information
consists only of confidential recommendations respecting admission to any
educational institution, or an application for employment, or receipt of an
honor or honorary recognition, by submitting the release in writing to the
Evergreen individual(s) or office(s) having custody of the particular
record;
(b) A student's waiver of
his or her right of access to confidential statements shall apply only if the
student is, upon request, notified of the names of all persons making
confidential statements concerning him or her, the dates of such confidential
statements were provided; and such confidential statements are used solely for
the purpose for which they were originally intended, and such waivers are not
required as a condition for admission to, receipt of financial aid from, or
receipt of any other services or benefits from Evergreen;
(c) Recommendations, evaluations or comments
concerning a student that have been provided in confidence, either expressed or
implied, as between the author and the recipient, prior to January 1, 1975,
shall not be subject to release under this subsection: Provided, however, That
upon request the student is notified of the names of the authors of all such
confidential records, the dates appearing on such confidential records and the
purpose for which each confidential record was provided. Such records shall
remain confidential and shall be released only with the consent of the author.
The student will initiate any request for release by direct contact with the
author. Confidential information will then only be released to the student upon
receipt of written consent of the author. Such records shall be used by the
institution only for the purpose for which they were originally
intended.
(3) Where
requested records or data include information on more than one student, the
student shall be entitled to receive or be informed of only that part of the
record or data that pertains to that student.
(4) Charges for copies of education records
shall not exceed one dollar per page.
(5) The registrar is the official custodian
of academic records and therefore is the only official who may issue a
transcript of the student's official academic record or prepare other copies of
the student's records on file in the registrar's office.
(6) Student education records may be
destroyed in accordance with routine retention schedules. In no case will any
record which is requested by a student for review in accordance with this
section and WAC
174-280-025 be removed or
destroyed prior to informing the student and, if requested, providing the
student access.
(7) A student's
right to inspecting and securing copies of his or her education records passes
to the student's heir(s) upon his or her death.
Statutory Authority:
Chapter
34.05 RCW. 90-04-011,
§
174-280-020, filed 1/26/90,
effective 2/26/90.