Current through Register Vol. 24-18, September 15, 2024
Any student shall have a right, subject to the limitations
described below, to inspect and review his or her education records maintained
by the university.
(1) The university
may require proof of identification such as: A driver's license; university
student identification card; or other photographic identification.
(2) The university will comply with a request
for access to education records within a reasonable period of time, but not
more than forty-five days after it has received the request.
(3) Restrictions:
(a) Financial records of the parents of a
student or any information contained therein shall not be made available to the
student.
(b) Confidential letters
and statements of recommendation, which were placed in a student's education
records before January 1, 1975, shall not be made available to the student
unless such letters or statements were used for purposes other than those for
which they were specifically intended.
(c) Confidential letters and statements of
recommendation, which were placed in a student's education records on or after
January 1, 1975, shall not be made available to the student if:
(i) The student has waived his or her right
to inspect and review those items in accordance with subsection (4) of this
section; and
(ii) The letters and
statements involved relate to the student's:
(A) Admission to any educational
institution;
(B) Application for
employment; or
(C) Receipt of an
honor or honorary recognition.
(d) The right to review and inspect does not
include records made, maintained, or used by the institution that do not
constitute an education record.
(e)
In the case of any education records relating to a student which also include
information regarding another student or students, the right to review and
respect is limited to the information related to the student making the
request. Responsible university officials will redact any personally
identifiable information relating to any other student(s).
(4) Waivers: A student or a person applying
for admission may waive his/her right of access to confidential statements
described in subsection (3)(c)(ii) of this section.
(a) Such waivers may not be required as a
condition for admission or receipt of a service or benefit from the
institution.
(b) Such waivers shall
apply to recommendations only if:
(i) The
student is, upon request, notified of the names of all persons making
confidential recommendations; and
(ii) Such recommendations are used solely for
the purpose for which they were specifically intended.
(c) Waivers must be in writing and signed and
dated by the student.
(d) Waivers
may be revoked, in writing, by the student; however, the revocation will be
effective only for confidential statements or records dated after the
revocation.
(5)
Destruction of records: Student education records may be destroyed in
accordance with the university's approved retention schedule. In no case will
any record which is requested by a student for review in accordance with these
regulations be removed or destroyed prior to final disposition of the records
request.
Statutory Authority:
RCW
28B.35.120(12). 09-19-064,
§
172-191-040, filed 9/14/09,
effective 10/15/09.
