Current through Register Vol. 24-18, September 15, 2024
(1) The college may permit the access to or
release of a student's education records or personally identifiable information
contained therein without the written consent of the student to the following
parties:
(a) College officials, including
faculty members, when the information is required for a legitimate educational
purpose within the scope of the recipient's official responsibilities with the
college and will be used only in connection with the performance of those
responsibilities;
(b) Federal or
state officials requiring access to education records in connection with the
audit or evaluation of federally or state-supported educational programs or in
connection with the enforcement of federal or state legal requirements relating
to such programs. In such cases, the information required shall be protected by
the federal or state officials in a manner which shall not permit the personal
identification of students or their parents to other than those officials, and
such personally identifiable data shall be destroyed when no longer needed for
the purposes for which was provided;
(c) Agencies or organizations requesting
information in connection with a student's application for, or receipt of,
financial aid;
(d) Organizations
conducting studies for or on behalf of the university for purposes of
developing, validating, or administering predictive tests, administering
student aid programs, or improving instruction, if such studies are conducted
in a manner which will not permit the personal identification of students by
persons other than representatives of such organizations, and the information
will be destroyed when no longer needed for the purposes for which it was
provided.
(e) Accrediting
organizations in order to carry out their accrediting functions;
(f) Any person or entity authorized by
judicial order or lawfully issued subpoena to receive such records or
information, upon condition that the student is notified of all such orders or
subpoenas in advance of compliance therewith by the college. Any college
employee or official receiving a subpoena or judicial order for education
records or personally identifiable information contained therein shall
immediately notify the assistant attorney general representing the college;
or
(g) An alleged victim of any
crime of violence (as defined in 18 U.S.C. §
16), so long as the
information disclosed is the result of a disciplinary proceeding for the crime
conducted by the college against the alleged perpetrator.
(2) Education records of a student or
personally identifiable information contained therein which are released to
third parties, with or without the consent of the student involved, shall be
conditioned upon a written agreement indicating that the information cannot
subsequently be released in a personally identifiable form to any other party
without the written consent of the student involved.
(3) The college shall maintain a record, kept
with the education records of each student, indicating all parties, other than
those parties specified in subsection (1)(a) of this section, which have
requested or obtained access to the student's education records, and indicating
the legitimate interest that each such party has in obtaining the records or
information contained therein. This record of access shall be available only to
the student, to the employees of the college responsible for maintaining the
records, and to the parties identified under subsection (1)(a) and (c) of this
section.
Statutory Authority:
RCW
28B.50.140. 94-01-028, §
132D-125-080, filed 12/6/93,
effective 1/6/94.
