Current through Register Vol. 24-18, September 15, 2024
For purposes of this chapter, the following terms shall have
the indicated meanings:
(1) "Student"
shall mean any person who is or has been officially registered at and attending
Skagit Valley College and with respect to whom the college maintains education
records or personally identifiable information.
(2) "Education records" shall refer:
(a) To those records, files, documents, and
other materials maintained by Skagit Valley College or by a person acting for
Skagit Valley College which contain information directly related to a
student;
(b) To records relating to
an individual in attendance at the college who is employed as a result of his
or her status as a student.
However, records made and maintained by the college in the
normal course of business which relate exclusively to a person's capacity as an
employee are not education records.
(3) The term "education records" does not
include the following:
(a) Records of
instructional, supervisory, or administrative personnel and educational
personnel ancillary thereto which are in the sole possession of the maker
thereof and which are not accessible or revealed to any other person except a
substitute;
(b) Records of the
college's department of safety and security, maintained solely for law
enforcement purposes, disclosed only to law enforcement officials, and
maintained separately from education records in subsection (2) of this section,
but only if said law enforcement personnel do not have access to the records
under WAC
132D-125-080; or
(c) Records concerning a student which are
created or maintained by a physician, psychiatrist, psychologist, or other
recognized professional or paraprofessional acting in his or her professional
or paraprofessional capacity, or assisting in that capacity, and which are
created, maintained, or used only in connection with the provision of treatment
to the student and are not available to anyone other than persons providing
such treatment, except that such records may be personally reviewed by a
physician or other appropriate professional of the student's choice.
(4) "Personally identifiable
information" shall refer to data or information which includes either:
(a) The name of a student, the student's
parent, or other family member;
(b)
The address of the student;
(c) The
address of the student's family;
(d) A personal identifier, such as the
student's Social Security number or student number;
(e) A list of personal characteristics which
would make it possible to identify the student with reasonable certainty;
or
(f) Other information which
would make it possible to identify the student with reasonable
certainty.
(5) "Dean of
administrative and student services" shall refer to the dean of administrative
and student services or his or her designee.
Statutory Authority:
RCW
28B.50.140. 94-01-028, §
132D-125-020, filed 12/6/93,
effective 1/6/94.
