Washington Administrative Code
Title 110 - Children, Youth, and Families, Department of
Chapter 110-15 - Working connections and seasonal child care subsidy programs
Part II - WORKING CONNECTIONS CHILD CARE
Rights and Responsibilities
Section 110-15-0036 - Billing requirements
Universal Citation: WA Admin Code 110-15-0036
Current through Register Vol. 24-18, September 15, 2024
(1) Licensed providers may claim child care subsidy or fee payments as described in this subsection.
(a) Authorized units of care.
(i) A half-day unit of care is equal to less
than five hours of care per day that is authorized and provided by a child care
center.
(ii) A full-day unit of
care is between five and 10 hours of care per day that is authorized and
provided by a child care center.
(iii) A monthly unit of care authorized and
provided by a family home child care.
(b) For children who need overtime care for
more than 10 hours of care per day, DCYF will pay for any additional care at
the maximum state child care subsidy rate, up to 16 hours if:
(i) The child was in care during any day
covered by the child care authorization; or
(ii) The child was scheduled for at least one
day of overtime care; and
(iii) The
center has a written policy to charge private paying families a higher rate to
care for children more than 10 hours in a day.
(c) Providers may claim absent days for the
10-day period after DCYF notifies them of unplanned terminations of eligibility
regardless of attendance if the child was authorized and scheduled for care and
attended at least one day within the authorization period in the month the
absence occurs.
(d) DCYF will pay
for the following holidays, if claimed on the actual holiday or within the
calendar year the holiday occurs:
(i) New
Year's Day, January 1;
(ii) Martin
Luther King Jr. Day, third Monday in January;
(iii) Presidents Day, third Monday in
February;
(iv) Memorial Day, last
Monday in May;
(v) Juneteenth, June
19;
(vi) Independence Day, July
4;
(vii) Labor Day, first Monday in
September;
(viii) Veterans Day,
November 11;
(ix) Thanksgiving
Thursday, the fourth Thursday in November;
(x) Native American Heritage Day, the fourth
Friday in November; and
(xi)
Christmas Day, December 25.
(e) Providers may claim payments for a
maximum of five professional training days each year.
(f) Pursuant to WAC 110-15-0247 and subject
to available funding, DCYF will pay up to $30.00 per child for a field trip or
quality enhancement fee. In addition to the requirements described in WAC
110-15-0247, to be eligible to
receive the field trip or quality enhancement fees, providers must maintain a
written policy that allows the provider to charge private-paying families the
fees described in this subsection.
(g) Providers may claim payment for a maximum
$50 registration fee per year as described in WAC
110-15-0245. In addition to the
requirements described in WAC
110-15-0245, to be eligible to
receive the registration fee, providers must maintain a written policy that
allows them to charge private-paying families the fee described in this
subsection.
(h) Providers may claim
payment for a special needs rate that is paid in addition to the state child
care daily rate and is invoiced for the number of hours of care
scheduled.
(2) Providers may not claim subsidy payments for days the provider is closed for reasons unrelated to professional training days or holidays as described in this section.
(3) Providers may charge families who receive subsidy payments for services not covered under the WCCC program. Providers are authorized to charge families for services not covered under the WCCC program only they maintain written policies that allow them to charge private-paying families for the same services. Services covered under this subsection include the following:
(a)
Additional child care for personal reasons, such as personal appointments not
covered under the authorization.
(b) Optional programs not covered by the
field trip or quality enhancement fee.
(c) A field trip or quality enhancement that
exceeds the $30 maximum reimbursed by child care subsidy programs.
(d) Optional meal programs offered to
families who do not provide lunch for their child.
(e) Transportation to and from school or
activities.
(f) Late pick-up of the
child after operating hours.
(g)
Late fee for child care copayment.
(h) Nonsufficient funds (NSF) fees charged by
the bank when bank funds are not available.
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