Washington Administrative Code
Title 110 - Children, Youth, and Families, Department of
Chapter 110-15 - Working connections and seasonal child care subsidy programs
Part II - WORKING CONNECTIONS CHILD CARE
Eligible Child Care Providers
Section 110-15-0126 - Electronic attendance records
Universal Citation: WA Admin Code 110-15-0126
Current through Register Vol. 24-18, September 15, 2024
(1) Within ninety days of initial approval to receive WCCC or SCC benefits, providers must adopt the department's electronic attendance recordkeeping system or a department-approved electronic attendance recordkeeping system to record a child's attendance. Ninety days following approval, providers not using an approved electronic attendance system will no longer receive WCCC or SCC payments.
(2) The electronic attendance recordkeeping system must:
(a) Record an electronic
signature, swipe card, personal identification number (PIN), biometric reader,
or similar authentication by the parent or designee when signing the child in
and out of the provider's care;
(b)
Ensure the authenticity, confidentiality, integrity, security, accessibility,
and protection against alterations of the electronic records;
(c) Produce an authentic, verifiable record
for each transaction that complies with all legal and other requirements
regarding the record's structure, content, and time of creation or
receipt;
(d) Prove the identity of
the sender of the record;
(e)
Uniquely identify each record;
(f)
Capture an electronic record for each transaction conducted;
(g) Maintain the integrity of electronic
records as captured or created so that they can be accessed, displayed and
managed as a unit;
(h) Retain
electronic records in an accessible form for their legal minimum retention
period;
(i) Search and retrieve
electronic records in the normal course of business throughout their entire
legal minimum retention period;
(j)
Produce authentic copies of electronic records and supply them in usable
formats for business purposes and all public access purposes;
(k) Contain all of the information necessary
to reproduce the entire electronic record and associated signatures in a form
that permits the person viewing or printing the entire electronic record to
verify:
(i) The contents of the electronic
record;
(ii) The method used to
sign the electronic record, if applicable;
(iii) The person signing the electronic
record; and
(iv) The date when the
signature was executed.
Statutory Authority: RCW 43.215.060 and 43.215.070. WSR 18-12-064, § 170-290-0126, filed 6/1/18, effective 7/2/18.
Disclaimer: These regulations may not be the most recent version. Washington may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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