Current through Register Vol. 41, No. 3, September 23, 2024
A. The
provider shall maintain a separate record with written information on each
child in care.
B. Records shall be
kept for at least one year from the date of discharge.
C. Information in the child's record shall
include:
1. The entrustment agreement or
placing agreement between the provider and parent. The entrustment agreement or
placing agreement shall include:
a.
Identifying information, including proof of identity on the child, including:
(1) Name;
(2) Date of birth;
(3) Sex; and
(4) Date of placement;
b. The fees for foster care and other
expenses and payment arrangements, including financial support from the parents
or guardians;
c. The child's:
(1) Social security number;
(2) Medicaid or other insurance carrier and
number; and
(3) Other information
necessary to secure services for the child, including permission to receive
medical and dental care;
d. Arrangements for visits by parents and
other family members;
e. Rights and
obligations of the child, the parents or guardians, and the independent foster
home; and
f. Signatures of the
parent or guardian and the independent foster parent;
2. Name, address and telephone numbers of
parents and public or private agencies involved with the child, including the
name of the assigned agency worker where appropriate;
3. The reason the child is placed in the
independent foster home;
4. Name
and telephone number of persons to be called in an emergency when the
responsible person cannot be reached;
5. Names of persons who are authorized to
call or visit the child;
6. Medical
information pertinent to the health care of the child, including a list of all
prescription and nonprescription medication the child receives;
7. Copies of the foster care or
individualized service plans;
8.
Correspondence and other documentation related to the child, including school
records;
9. Reports of accidents,
major injuries, illnesses and serious incidents, such as runaways, destruction
of property, assaults on others and suicide threats or attempts;
10. The copy of the petition filed with the
juvenile and domestic relations court if the child cannot return home within
the time frames designated by the entrustment or placing agreement;
11. Copies of all related documents received
from the court;
12. Services
provided each week to the child by the provider and by other resources and
services provided to the parent or guardian by the provider, if applicable, or
by other resources, when known; and
13. Reasons the child was discharged and the
date of discharge from the home.
D. The agreement shall be signed on or before
the date the child is placed in the home.
E. A copy of the agreement shall be given to
the parent or guardian.
F. Within
30 days after discharge, the provider shall prepare a brief summary of the
child's behavioral, educational, and medical progress while in the home, and a
statement as to whether the goals of placement were accomplished.
G. A copy of this report shall be:
1. Given to the parents or legal guardians
within 45 days of discharge; and
2.
Sent to the local juvenile and domestic relations court whenever the court has
approved the entrustment agreement and the foster care service plan or a
petition has been made to the court.
§§ 63.2-217 and 63.2-1734 of the Code of
Virginia.
