Virginia Administrative Code
Title 19 - PUBLIC SAFETY
Agency 30 - DEPARTMENT OF STATE POLICE
Chapter 230 - VERIFICATION CHECKS ON FIREARM TRANSFERS TO DEALERS
Section 19VAC30-230-20 - Maintenance of, confidentiality of, and access to records of dealer verification checks

A. All data, records, reports, and the log of requests maintained by the Department of State Police required under § 18.2-308.2:4F of the Code of Virginia related to the verification process shall be confidential and shall not be disseminated except as provided in this chapter pursuant to § 18.2-308.2:4H of the Code of Virginia.

B. The Department of State Police or other law-enforcement agency of the Commonwealth or any political subdivision thereof or any federal agency conducting a criminal investigation consistent with state or federal law may be granted access to the data, records, reports, and the log of requests maintained by the department required under § 18.2-308.2:4F of the Code of Virginia. A law-enforcement officer of an agency of the Commonwealth, a political subdivision of the Commonwealth, or a federal agency within the Commonwealth seeking access shall make the request in writing.

C. The requestor shall adhere to all state and federal laws regarding confidentiality. Records related to accessing logs and the information accessed shall be kept and retained by the Department of State Police for a period of one year following the access.

D. Upon completion of the retention period all data, records, and reports, except those made part of a criminal investigative file, must be destroyed in a manner that renders the record unidentifiable and nonretrievable.