Current through August, 2024
Section I
Regulations Regarding Solicitors
1. No agent,
peddler, salesman, solicitor or other person without appointment is permitted
in an assigned deaprtmental area unless he has the express permission of the
department or agency head whose employees occupy that area.
2. No agent, peddler, salesman, solicitor or
other person not otherwise authorized is permitted in lobbies, hallways,
cafeterias, conference or other areas common to all agencies, unless the
activity involves the presentation of information to benefit a department, or
departments, and the State Building Director so authorizes.
Section II Parking Regulations,
State of Vermont, State-Owned Parking Lots
1.
Definitions:
A. "State Parking Lot" shall
mean any paved or unpaved parcel of land, so designated, lot or structure owned
or rented by the State of Vermont and under the control and/or jurisdiction of
the director of state buildings, or that part of a leased building and its
adjacent spaces as may be under the control and jurisdiction of the state
buildings director by executive or other order of the administration.
B. "Operator" shall mean and include every
individual who shall operate any vehicle on a state parking lot either as the
owner or as the agent, employee or permitee of the owner or otherwise, and
shall include those department heads where so-called "pool cars" are available
for use by departmental members.
2. Rules and Regulations for Parking in State
Lots or Structures:
A. The parking of any
vehicle, private or state-owned, in any state parking lot shall be within lanes
whenever same are established by painted stripes or otherwise and shall conform
to any and all other directions posted on the site.
B. Parking in all areas shall be in such a
manner as to provide ample room for ingress to and egress from the area to all
other vehicular traffic.
C. Parking
at loading docks and platforms shall be restricted to commercial and other
service vehicles while in the process of loading or unloading state
commodities.
D. All persons
utilizing state parking lots during times of winter weather shall give due
consideration to such hazards as falling ice and snow and slippery ground
conditions. Temporary directions, as may be occasioned by snow obstruction,
snow removal or other winter conditions, and by maintennce and repair work,
shall be compled with.
E. Parking
in state parking lots shall be limited to state-owned vehicles and to vehicles
operated by state employees or by persons actively engaged in state activities.
Overnight and weekend parking shall be limited to state-owned
vehicles.
F. In state-owned parking
lots and structures under his jurisdiction, the state buildings director may
from time to time designate and assign specific areas to certain buildings,
positions or to certain departments or agencies, as the need may
indicate.
G. Use of state parking
lots shall at all times be entirely at the risk of the owner or operator. The
State of Vermont does not at any time or under any condition assume any
responsibility for damage to or theft of any privately-owned vehicle in any
state parking lot or for personal injury, from any cause whatsoever, to any
person or persons utilizing a state parking lot.
3. Violations and Penalties:
A. Any vehicle improperly parked or in any
other manner in violation of any part of Section
II may be deemed by the state
buildings director or his authorized agents to be in violation of these
regulations and subject to removal forthwith. The state shall not be
responsible for any coats or other expenses occasioned by such
removal.
Section
III Policy or Procedure for Bid Openings
1. It shall be the practice to establish in
the bid or proposal, a definite time, day and place for opening closed sealed
bids. A closed bid is constituted of any item having a monetary value of five
thousand dollars or more.
2. If a
large group is expected to attend the opening and the bids are to be opened in
the Conference Room (third floor), State Administration Building, prior
arrangements are to be made to reserve this Conference Room.
3. At least two representatives from the
Buildings Division will attend all such bid openings.
4. Before opening the bids, the Engineer or
Architect will inform those in attendance of the bid or proposal date, and the
services, equipment or material to be purchased.
5. The Engineer or Architect will announce
the name and address of each bidder before reading the bid.
6. If certified checks or bid bonds are a
requirement of the bid, the Engineer or Architect will state the amount of
check or bid bond and if a bond is furnished, the name of the bonding company.
If a certified check or bid bond is not furnished with the
bid, it shall be deemed as sufficient reason for rejection.
7. Read all letters accompanying
bids.
8. Read the quantities,
items, unit prices, terms of sale and completion or delivery dates.
9. Repeat any information which may be
requested. However, bring to the attention of those present, that questions of
interpretation will be in order after all bids are read.
10. No decisions are to be made at the bid
opening. All bids will be taken under advisement and those attending shall be
so informed. Invite questions.
11.
Bids brought after the time of the bid shall not be accepted and shall not be
considered for award.
12. Telephone
bids will not be accepted.
13. Bids
by telegram will be considered, subject to formal confirmation on our quotation
form. However, al telegrams received must be submitted to the Buildings
Division prior to the bid opening hour specified on the request for quotation
form.
14. The person typing up the
proposal shall be responsible for providing sufficient tabulation
sheets.
15. It is the Engineer's or
Architect's responsibility to ask a second person to attend the bid
opening.
16. Engineers or
Architects are not permitted to allow interested bidders, at public openings,
to examine quotations. If they have any questions or wish additional
information, read it from the bid. Do not pass them around.
Section IV General Insurance
Requirements for Contractors Under Contract With the Vermont State Buildings
Division
The Contractor shall not commence work under this contract
until he has obtained all the insurance required under this paragraph and such
insurance has been approved by the Owner, nor shall the Contractor allow any
subcontractor to commence work on his subcontract until the insurance required
of the subcontractor has been obtained and approved.
(a) Compensation Insurance - The Contractor
shall procure and shall maintain during the life of this contract Workmen's
Compensation Insurance as required by applicable State or territorial law for
all of his employees to be engaged in work at the site of the project under
this contract and, in case of any such work sublet, the Contractor shall
require the subcontractor similarly to provide Workmen's Compensation Insurance
for all of the latter's employees to be engaged in such work unless such
employees are covered by the protection afforded by the Contractor's Workman's
Compensation Insurance. In case of employees engaged in hazardous work on the
project under this contract and not protected under the Workmen's Compensation
Statute, the Contractor shall provide and shall cause each subcontractor to
provide adequate employer's liability insurance for the protection of such of
his employees as are not otherwise protected.
(b) Contractor's Public Liability, Property
Damage Insurance, & Automobile Bodily Injury Insurance - The Contractor
shall provide and shall maintain during the life of this contract Contractor's
Public Liability Insurance and Contractor's Property Damange Insurance in the
amounts of $ 100,000/ $ 300,000 bodily injury and $ 100,000 property damage.
Also he shall maintain during the life of this contract Automobile Bodily
Injury Insurance in the amount of $ 100,000/ $ 300,000 bodily injury and $
100,000 property damage.
(c)
Subcontractor's Public Liability & Property Damage Insurance - The
Contractor shall require each of his subcontractors to procure and to maintain
during the life of his subcontract, Subcontractor's Public Liability and
Property Damage Insurance of the type and in the amounts specified in
subparagraph (b).
(d) Scope of
Insurance a Special Hazards - The insurance required under subparagraphs (b)
and (c) hereof shall provide adequate protection for the Contractor and his
subcontractors, respectively, against damage claims which may arise from
operations under this contract, whether such operations be by the insured or by
anyone directly or indirectly employed by him, and, also against any of the
special hazards which may be encountered in the performance of this
contract.
(e) Owner's Protective
Insurance - The Contractor shall provide and maintain during the life of this
contract an Owner's Protective Liability policy written in the name of the
State of Vermont to cover all exposures arising out of and in the course of
this contract.
(f) All Risk -
Bidder's Risk Insurance - The Contractor shall provide such insurance as will
protect the Contractor and the Owner from loss or damage while the project is
under construction and prior to full acceptance thereof by the Owner. The
policies shall be payable to the Contractor and the Owner as their interests
may appear. This provision shall not relieve the Contractor of his obligation
to complete according to plans and specifications, the project covered by the
contract, and the Contractor, and his surety shall be obliged to full
performance of the Contractor's undertaking, and the risk of loss for partial
or complete destruction of the structure and materials used therewith, for any
cause whatsoever, shall be on the Contractor until full acceptance of the
project by the State.
Section
V Small Contracts Involving Labor and Materials; General
Specifications
Site Inspection - Bidders should berify all governing
conditions at the site and become fully informed as to the extent and character
of the work required. No consideration will be granted for any alleged
misunderstanding of the materials to be furnished or work to be done, it being
understood that the submission of a bid is an agreement by the successful
bidder to all items and conditions referred to herein.
Quality of Materials and Workmanship - By bidding on the
contract, the contractor does thereby guarantee that the materials and
workmanship supplied will be of the best grade, that equipment will e installed
in a practical and first-class manner, that it will be complete in operation,
nothing being omitted in the way of labor and materials required to make it so,
although not specifically shown or mentioned; and that it will be delivered in
good working order, complete and perfect in every respect.
Changes - Changes or variations in any of the governing
specifications will only be made when approved in writing by the State
Buildings Director. Verbal instructions, from any source, will not be
considered.
Substitutions - Any bidder who wishes to provide under the
governing specifications what he considers to be an approved equal to any item
or method specificied, must make such substitutions known in writing to the
Director of State Buildings at least ten (10) days prior to the bid opening in
order that other bidders may have an equap opportunity, and shall receive
written approval for use of such alternate from the State Buildings Director.
The bidding contractors shall be notified by addenda of any changes in the
bidding document prior to the bid date. It is the responsibility of the bidder
to be sure he has received all addenda and he must state the number of addenda
he has received in his proposal. A bid proposal must be completed in its
entirety to be accepted.
Contractor's Responsibility to Agency Head - The contractor
shall report to the chief administrative officer of the institution or
department where the work is to be undertaken. He shall inform the officer of
the date on which he expects to start work under the contract. It shall be the
responsibility of the contractor to keep the chief administrative officer
informed as to the progress of the work and when all work under the contract
has been accomplished.
Award - The State reserves the right to reject any of all
bids, and to award the contract as may be deemed in the best interest of the
State.
Insurance - By his bidding on the accompanying contract
proposal, the successful bidder agrees to carry workman's compensation
insurance as required by the laws of the State of Vermont. He also shall carry
general liability insurance covering his own operations or those of any
subcontractor in such limits as are specified. A certificate of such insurance
shall be filed with the State Buildings Director before the contract will be
awarded.
Work not Detailed in Specifications and Service Warranty -
Work not specifically described in the specifications shall be done in
accordance with the standard practice and all work shall be completed in neat
and workmanlike manner. The contractor shall re-execute any work that fails to
conform to the requirements of the contract and that appears during the
progress of the worrk, and shall remedy any defects due to faulty materials or
workmanship which appears within a period of one year from the date of
completion of the contract. Unless otherwise agreed, the contractor shall
provide free service for all mechanical and electrical equipment for a period
of one year from date of completion. The provisions of this paragraph apply to
work done by subcontractors as well as to work done by direct employees of the
contractor.
Fair Practice Provisions - The contractor shall comply with
the fiar employment practices provision set forth in 21 V.S.A., Subchapter 6,
and applicable federal law relating thereto.
Protection of Project - The contractor shall adequately
protect the work, adjacent property, and the public and shall be responsible
for any damage or injury due to his act or neglect, and shall save the State
harmless in respect thereto. The contractor shall keep the premises free from
accumulation of waste material and rubbish and at completion of the work shall,
unless otherwise agreed, remove from the premises all rubbish, implements, and
surplus materials and leave the building broom clean, and save the State
harmless in respect thereto.
Non Collusion - The State of Vermont is conscious of and
concerned about some instances where collusion seems evident. It should,
therefore, be understood by all bidders that, in signing the bid with which
this General Specification is concerned, they agree that the prices quoted have
been arrived at without colusion and that no prior information concerning these
prices has been received from or given to a competitive company. If there is
sufficient evidence to warrang consideration of this bid by the Attorney
General's Department, all bidders should understand that this paragraph may be
used as a basis for litigation.
Taxes - The State is exempt from all sales and all Federal
excise taxes. Federal excise tax registration number will be furnished upon
request covering taxable items. Please quote less these taxes.
Payments - Payments shall be made within ten (10) days of
receipt and approval of invoice. Invoices shall be submitted direct to the
institution or department on stand State Invoices on or about the first of each
month for all work completed during the preceding month.
Instructions: Bid - Performance - Payment - Guaranty Bonds
(Available from the Administration Department, State Buildings
Division.)
Bid Bond. (Available from the Administration Department,
State Buildings Division.)
Performance Bond. (Available from the Administration
Department, State Buildings Division.)
Payment Bond. (Available from the Administration Department,
State Buildings Division.)
Guaranty Bond. (Available from the Administration Department,
State Buildings Division.)
