Utah Administrative Code
Topic - Navajo Trust Fund
Title R661 - Trustees
Rule R661-17 - Office Equipment Purchase Program
Section R661-17-1 - Office Equipment Purchase Program
Universal Citation: UT Admin Code R 661-17-1
Current through Bulletin 2024-06, March 15, 2024
(1) The purpose of this program to provide Chapters with funds to purchase office equipment or software.
(a) The funds for this program are not
allocated to individual Chapters; the funds are provided for in the annual
budget and can be disbursed to a Chapter if requested and approved by the DAC
and the Board.
(b) This Program is
intended for the purchase of new office equipment, generally in an amount
exceeding $300.00.
(c) "Office
equipment" is equipment used in an office setting, such as computers, fax
machines, photocopiers, printers, typewriters, and furniture.
(d) Software funding is limited to one-time
purchase of computer software or software upgrades.
(e) Ineligible Purchases:
(i) Ink cartridges, toners, ribbons, paper,
staples, or maintenance programs.
(ii) Portable office equipment such as laptop
computers, iPads, cell phones, calculators, and other equipment that can be
easily stolen, borrowed and not returned, misplaced, or otherwise
lost.
(2) Amount of Funding available
(A) UNTF will
match up to 75% of the Office Equipment purchase with a cap of $10,000 for any
single item ($2,000.00 piece of office equipment x 75% = $1,500.00 UNTF
Funding). Higher price proposals may be entertained under a Chapter Project
request.
(B) If a Chapter House is
not located in Utah, a prorated amount will be applied in addition to the 75%
based on the Chapter population in Utah compared to the Chapter population in
the Arizona. The Dennehotso and Teecnospos Chapter Houses are located in
Arizona, therefore the cap for purchases for those Chapter Houses are as
follows:
(i) Dennehotso 10% (for example, if a
new piece of office equipment cost $2,000, the formula will be $2,000 x 75% x
10% = $150.00.)
(ii) Teecnospos 30%
(for example, equipment cost of $2,000 x 75% x 30% = $450.00.)
(3) Procedures
(A) UNTF is required to make office equipment
purchases using the Division of Purchasing and when applicable, the Department
of Technology Services purchasing contract.
(i) Chapters shall contact the UNTF staff to
obtain the information regarding types of office equipment available under
state contract.
(ii) If equipment
is purchased under a state contract two price quotes are not
required.
(B) Chapters
shall use the UNTF "Equipment Purchase Proposal" form and attendant checklist
to submit the request for funding.
(i)
Applicants shall obtain a signed Chapter resolution supporting the
proposal.
(ii) Chapters shall
submit the form and the Chapter resolution to UNTF staff for consideration by
the Dine' Advisory Committee and the Board of Trustees.
(iii) If approved by the Board, the Chapter
then submits a UNTF Payment Request form to the UNTF staff to complete the
purchase.
(iv) Purchased office
equipment will be shipped to the UNTF office in Blanding. The Chapter must
arrange to pick up the equipment.
(4) Office equipment purchased with UNTF funds shall not be sold without prior UNTF approval.
Disclaimer: These regulations may not be the most recent version. Utah may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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