Current through Bulletin 2024-18, September 15, 2024
(1)
(a) Except as provided in Subsection (b), the
wildlife expo permit series is issued for a period of five years.
(b) The original five -year term may be
renewed for an additional period not to exceed five years, provided:
(i) the conservation organization, Division
of Purchasing and General Services procurement officer, Wildlife Board, and
division mutually agree in writing to the renewal term; and
(ii) the procurement officer determines in
writing pursuant to Section
63G-6a-1204(7) that the renewal term is in the division's best interest and places the writing
in the conservation organization's procurement file.
(2)
(a) The wildlife expo permit series is
available to eligible conservation organizations for distribution through a
drawing or other random selection process held at a wildlife exposition in Utah
open to the public.
(b) The
division may unilaterally discontinue or suspend issuing the wildlife expo
permit series at:
(i) the conclusion of the
original five-year contract term or renewal term described in Subsection (1)
and prior to issuance of a contract under this rule; or
(ii) any time during the term of a contract
when in the interest of wildlife conservation, management, or compliance with
law.
(3)
Prior to expiration of a current wildlife exposition term or renewal term, the
division may issue through the Division of Purchasing and General Services a
request for proposal consistent with the Procurement Code in Title 63G, Chapter
6a of the Utah Code to solicit bids from conservation organizations desiring to
distribute the wildlife expo permit series at a wildlife exposition.
(4) The request for proposal will solicit
information relevant to successfully conducting a wildlife exposition,
competently distributing the expo permit series, protecting confidential
personal information acquired in distributing permits, and generating revenue
for wildlife conservation in Utah, including:
(a) the name, address and telephone number of
the conservation organization;
(b)
a description of the conservation organization's mission statement;
(c) documentation establishing the
conservation organization meets the definitional criteria in
R657-55-2(2)(a)
and is eligible to submit a proposal;
(d) the name of the president or other
individual responsible for the administrative operations of the conservation
organization;
(e) a detailed
business plan describing how the:
(i) proposed
wildlife exposition will take place ;
(ii) proposed wildlife exposition will
satisfy the definitional criteria in
R657-55-2(2)(c);
(iii) wildlife expo permit drawing procedures
will be carried out; and
(iv)
confidential personal information acquired in the drawing process will be
safeguarded;
(f) the
conservation organization and any partnering entities' ability, including past
performance in marketing conservation permits under R657-41, to effectively
plan and complete the wildlife exposition;
(g) the conservation organization's
commitment to use expo permit handling fee revenue to benefit protected
wildlife in Utah; and
(h)
historical contributions of the conservation organization and any partnering
entities to the conservation of wildlife in Utah.
(5) Proposals submitted in response to a
request for proposal under Subsection (4) will be processed, evaluated, and
acted upon consistent with the procurement requirements set forth in Title 63G,
Chapter 6a of the Utah Code.
(6)
The conservation organization receiving the wildlife expo permit series must:
(a) require each wildlife expo permit
applicant to possess a current Utah hunting or combination license before
applying for a wildlife expo permit;
(b) select successful applicants for wildlife
expo permits by drawing or other random selection process in accordance with
law, provisions of this rule, and orders of the Wildlife Board;
(c) allow applicants to apply for wildlife
expo permits without purchasing admission to the wildlife exposition;
(d) notify the division of the successful
applicant of each wildlife expo permit within 10 days of the applicant's
selection;
(e) maintain records
demonstrating that the drawing was conducted fairly; and
(f) submit to an annual wildlife exposition
audit by a division appointed auditor.
(7) The division shall issue the appropriate
wildlife expo permit to the designated successful applicant after:
(a) completion of the random selection
process;
(b) verification of the
recipient being eligible for the permit; and
(c) payment of the appropriate permit fee is
received by the division.
(8) The division and the conservation
organization receiving the wildlife expo permit series will enter into a
contract with terms that include the relevant provisions in this rule, the
request for proposal, and the conservation organization's proposal.
(9) If the conservation organization awarded
the wildlife expo permit series withdraws before the end of the 5 -year period
or any extension period under R657-55-4(1)(b), any remaining co-participant
with the conservation organization may assume the contract and distribute the
expo permit series consistent with the contract and this rule for the remaining
years in the applicable period, provided:
(a)
The original contracted conservation organization submits a certified letter to
the head of the procurement unit, as defined in Section
63G-6a-103, and the
division identifying that it will no longer be participating in the
exposition;
(b) The co-participant
conservation organization submits a request with the head of the procurement
unit and the division for authorization to assume the remaining term of the
contract ; and
(c) the head of the
procurement unit, in consultation with the division and Wildlife Board,
approves the application.
(10) The division may suspend or terminate
the conservation organization's authority to distribute wildlife expo permits
at any time during the original five -year award term or any renewal period
for:
(a) violating any of the requirements
set forth in this rule or the contract; or
(b) failing to bring or organize a wildlife
exposition in Utah, as described in the business plan under R657-55-4(4)(e), in
any given year.
