Current through Bulletin 2024-18, September 15, 2024
(1) Meeting dates and times may be proposed
by the Division of Wildlife Resources, but shall be determined by the chair
upon at least ten days notice or upon shorter notice in emergency
situations.
(2) Meeting locations
may be proposed by the Division of Wildlife Resources, but shall be determined
by the chair and must be held within the council's regional boundary.
(3) Meetings should be conducted in
accordance with Robert's Rules of Order.
(4)
(a)
Each council shall provide not less than 24 hours' public notice of the agenda,
date, time, and place of each of its meetings.
(b) Public notice is satisfied by:
(i) posting written notice at the regional
division office; and
(ii) providing
notice to at least one newspaper of general circulation within the geographic
jurisdiction of the council, or to a local media correspondent.
(c) When because of unforeseen
circumstances it is necessary for a council to consider matters of an emergency
or urgent nature, the notice requirements in this section may be disregarded
and the best notice practicable given. No such meeting shall be held unless an
attempt has been made to notify all of its members and a majority votes in the
affirmative to hold the meeting.
(5) No formal decisions or recommendations
may be made at any meeting unless there is a quorum present consisting of a
simple majority of the membership of the council.
(6) Written minutes shall be kept of all
council meetings pursuant to Section 52-4-7. Such minutes shall include:
(a) the date, time and place of the
meeting;
(b) the names of members
present and absent;
(c) the
substance of all matters proposed, discussed, or decided, and a record, by
individual member, of votes taken;
(d) the names of all citizens who appeared
and the substance in brief of their testimony;
(e) any other information that any member
requests be entered into the minutes.
(7)
(a) All
council meetings shall be open to the public except that a council may hold a
closed meeting as authorized in Utah Code Sections 52-4-4 and 52-4-5.
(b) A record of all closed meetings shall be
kept and maintained consistent with Utah Code Section 52- 4-7.5.
